Clinical Team Secretary

Birmingham Women's and Children's NHS Foundation Trust

This job is now closed

Job summary

An exciting opportunity to join the Inpatient Child and Adolescent Mental Health Service (CAMHS) at our Regional Child and Adolescent Unit in Moseley.

Our homely in-patient facilities sit in beautiful landscaped and peaceful surroundings close to main transport links, the vibrant Moseley Village and Kings Heath High Street. We have free on-site parking and staff EV Charging Points.

Part of a growing and dynamic administration team, we are looking for a genuine team player with a positive, can-do attitude to administratively support our Multi-Disciplinary Team (MDT) of some of the best Psychologists, Nurse Specialists, Therapists, Clinical Consultants and Teachers in the region.

We are looking for someone with great organisational and IT skills, solid and demonstratable administrative experience, and the ability to be flexible and solution-focused in a fast-paced and busy environment.

Main duties of the job

Someone with a good understanding and empathy for the young people, families, and communities we serve is also highly desirable.

Duties will include the co-ordination of virtual and live clinical meetings, collation and distribution of clinical reports, management of team diaries using outlook, providing high quality clinical secretarial services, SBS / Oracle ordering and receipting, supporting, and mentoring junior administrative staff, working closely with the Team Leader to continuously improve processes and communication.

We look forward to hearing from you.

For any further questions, please contact Laura Sprigg on laura.sprigg@nhs.net or call 0121 333 9955.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Date posted

15 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time, Job share, Flexible working

Reference number

284-24-6210228-MHSCC

Job locations

Parkview Clinic 60

Queensbridge Rd

Birmingham

B13 8QE

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Person Specification

Qualifications

Essential

NVQ Level 3 in Business Administration or equivalent subject plus relevant knowledge and experience
GCSE Grade A - C or equivalent in English Language and Maths
RSA audio transcription Stage 3 or equivalent

Analytical and Judgement Skills

Essential

Able to work under pressure and multitask
Able to use own initiative and deal with the unpredictable

Knowledge and Experience

Essential

At least 2 years' experience of working within a secretarial role
Minute taking
Experience of working in a busy and demanding office/customer facing environment.
Experience of establishing and managing databases
Administrative and clerical experience to a very high standard

Person Specification

Qualifications

Essential

NVQ Level 3 in Business Administration or equivalent subject plus relevant knowledge and experience
GCSE Grade A - C or equivalent in English Language and Maths
RSA audio transcription Stage 3 or equivalent

Analytical and Judgement Skills

Essential

Able to work under pressure and multitask
Able to use own initiative and deal with the unpredictable

Knowledge and Experience

Essential

At least 2 years' experience of working within a secretarial role
Minute taking
Experience of working in a busy and demanding office/customer facing environment.
Experience of establishing and managing databases
Administrative and clerical experience to a very high standard

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information