Job summary
The Biological Samples Coordinator will be responsible for supporting a portfolio of paediatric clinical trials from study set up to closure in accordance with the clinical trial protocol and Good Clinical Practice. The role will involve providing comprehensive administrative support to the delivery of the portfolio including completing and submitting documents to obtain local approval; collecting, recording and maintaining data for patients on studies; co-ordination of specimen collection and distribution and organising tests and investigations. Close collaboration with the Trial Coordinators and Data Managers with respect to trial requirements and reporting will be expected. They will work along side the Haematology/ Oncology Research nurses .
Main duties of the job
Main duties include
The co-ordination of study/ trial sample requirements according to a portfolio of heamatology ,neurooncology and oncology studies /trials .
Tracking / booking patients appointments according to study sample requirements .
Arranging for samples to be sent to researchers/ other laboratories , hospitals .
Accurate data collection and entry into case report files .
Communicating with the wider MDT , external agencies and sponsors .
Attend MDT meetings .
Work with Histopathology and other laboratories to ensure samples are registered and sent away as per trial protocol .
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Experience
Essential
- At least 2 years recent and relevant admin experience .
- Ability to identify and facilitate improvement strategies.
- Experience in Standard Operational Procedures/guidelines and their implementation
Desirable
- Previous data manager/ clinical research experience
- Project management experience.
- Experience in working in a research setting.
- Previous NHS/Primary Care/Trials unit experience.
Knowledge
Essential
- Computer literate, and experience of working with Microsoft Office packages ( eg Outlook , Word, Excel and Access)
- Knowledge of ICH-GCP, or awareness of current legislation regarding research Governance principles
- Knowledge of clinical trials.
- Awareness of patient confidentiality and data protection.
Desirable
- To have knowledge about the consent process, particularly in the paediatric setting
Skills
Essential
- Self-motivated and able to effectively organise and prioritise workload
- Attention to detail and data quality.
- Ability to interact well with patients, parents and carers
- Ability to work under pressure
- Ability to work on own with minimum supervision, and as part of a small specialist team.
- Ability to formulate new systems.
- Self-motivated and willing to undertake appropriate training.
Desirable
qualification
Essential
- Good general level of education ,GCSE/O level or equivalent pass in Maths and English
- First degree or equivalent demonstrable experience
Desirable
- Relevant Business/Admin qualification.
Person Specification
Experience
Essential
- At least 2 years recent and relevant admin experience .
- Ability to identify and facilitate improvement strategies.
- Experience in Standard Operational Procedures/guidelines and their implementation
Desirable
- Previous data manager/ clinical research experience
- Project management experience.
- Experience in working in a research setting.
- Previous NHS/Primary Care/Trials unit experience.
Knowledge
Essential
- Computer literate, and experience of working with Microsoft Office packages ( eg Outlook , Word, Excel and Access)
- Knowledge of ICH-GCP, or awareness of current legislation regarding research Governance principles
- Knowledge of clinical trials.
- Awareness of patient confidentiality and data protection.
Desirable
- To have knowledge about the consent process, particularly in the paediatric setting
Skills
Essential
- Self-motivated and able to effectively organise and prioritise workload
- Attention to detail and data quality.
- Ability to interact well with patients, parents and carers
- Ability to work under pressure
- Ability to work on own with minimum supervision, and as part of a small specialist team.
- Ability to formulate new systems.
- Self-motivated and willing to undertake appropriate training.
Desirable
qualification
Essential
- Good general level of education ,GCSE/O level or equivalent pass in Maths and English
- First degree or equivalent demonstrable experience
Desirable
- Relevant Business/Admin qualification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham Childrens Hospital
Steelhouse Lane
Birmingham
B46NH
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)
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