Job summary
An exciting opportunity has arisen for a professional and approachable Personal Assistant to join our team of Executive Assistants in providing an effective and efficient secretarial and administrative support service to the Executive Directors. The main emphasis of the job will be to provide support to the Executive Assistants Team, assisting with minute taking, diary management and dealing with general queries on behalf of the Executives and their Assistants. The role also offers the opportunity to develop your skills towards becoming an Executive Assistant.
We pride ourselves on our friendly environment and supportive teamwork, and we look forward to welcoming the successful candidate to our work family.
Main duties of the job
Recruitment to complete, please. Please see the attached Job Description and person specification. Thank you.
About us
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Job description
Job responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person Specification
Qualifications
Essential
- NVQ Level 3 or equivalent working experience.
- RSA III/OCR Typing or equivalent qualifications. Good English and Numeracy
- Secretarial or word processing qualification or relevant experience
Experience
Essential
- Experience of Personal Assistant role working at senior level
- Sound experience of servicing and supporting meetings within an organisation
- Extensive Administrative experience
Specialist Knowledge
Essential
- Minute Taking
- Proficient user of MS Office packages (Word, Excel & PowerPoint), with advanced keyboard skills (touch typing)
- Excellent verbal and written communication skills
- Understanding of information governance, confidentiality, and data protection
Analytical and Judgemental Skills
Essential
- Attention to detail, high level of accuracy, methodical and well organised
- Proven ability to prioritise demanding workload
- Reliable and able to use own initiative
- Excellent time management and task management skills with ability to work under pressure and to multi-task
Additional Requirements
Essential
- Flexible and adaptable to changing situations; ability to adapt and embrace change
- Able to work as part of team
- Completion of tasks within agreed timescales
- Organising and planning multiple work streams
Person Specification
Qualifications
Essential
- NVQ Level 3 or equivalent working experience.
- RSA III/OCR Typing or equivalent qualifications. Good English and Numeracy
- Secretarial or word processing qualification or relevant experience
Experience
Essential
- Experience of Personal Assistant role working at senior level
- Sound experience of servicing and supporting meetings within an organisation
- Extensive Administrative experience
Specialist Knowledge
Essential
- Minute Taking
- Proficient user of MS Office packages (Word, Excel & PowerPoint), with advanced keyboard skills (touch typing)
- Excellent verbal and written communication skills
- Understanding of information governance, confidentiality, and data protection
Analytical and Judgemental Skills
Essential
- Attention to detail, high level of accuracy, methodical and well organised
- Proven ability to prioritise demanding workload
- Reliable and able to use own initiative
- Excellent time management and task management skills with ability to work under pressure and to multi-task
Additional Requirements
Essential
- Flexible and adaptable to changing situations; ability to adapt and embrace change
- Able to work as part of team
- Completion of tasks within agreed timescales
- Organising and planning multiple work streams
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Birmingham Women's and Children's NHS Foundation Trust
Address
Birmingham Children's Hospital
Steelhouse Lane
Birmingham
B4 6NH
Employer's website
https://bwc.nhs.uk/ (Opens in a new tab)