Birmingham Women's and Children's NHS Foundation Trust

Senior Ward Clerk

This job is now closed

Job summary

The post-holder will be responsible for the day to day admin activity on the wards. Primarily working closely with the line management team and being the support for the band 2 Ward Clerk team. The post holder will be required to work flexible as and when required.

Liaises with: Patients and Parents/Carer's, Patient Admin Service Team, Lead Nurses and Ward Managers; Clinical Teams; Directorate Management Teams, Medical Secretaries, Education and Training Team and Human Resources.

Main duties of the job

Using iPM Lorenzo record and amend bed availability and produce reports. Admissions, discharges, transfers and associated ward activity in real time thus ensuring the bed compliment / ward activity is up to date.
To ensure that all relevant consultant and specialty details are collected in iPM (Lorenzo) and are kept up to date in line with any transfers.
To ensure that all information regarding the patient demographic details are checked at each admission or transfer and updated on Lorenzo, to include

Ethnicity
Religion
Telephone numbers
NOK
School
Validate NHS number and patient demographics using the Spine (PDS)where possible.
To identify any patients not matching the spine and raise with team leader for further investigation.
To ensure Casenotes are available for all admissions following an Emergency admission.
Dispatch and receive casenotes using the iPM document tracking module.
Dispatch / file documents and records after patient discharge.
To ensure that patient documents and records are available and maintained to a high standard.
To pass details of missing Casenotes for admissions to relevant Patient Admin Services Team Leader.
Following ward discharge ensure all relevant patient records are available for Clinical Coding Team.
To implement business Continuity plans when the computerised systems are unavailable and assist in data entry following system outage.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Date posted

14 November 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

284-23-5806116-COPR

Job locations

Birmingham Children's Hospital

Steelhouse Lane

Birmingham

B4 6NH

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Job description

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Person Specification

Experience and Qualifications

Essential

Achieved Grade/ Years experience
experience in NHS
Clear oral and written communication skills
Able to meet deadlines and prioritse workload
Articulate, methodical and able to work well within a team. Polite and Self motivated

Desirable

Proven knowledge and experience of working with Patient Records & knowledge of iPM system.
Computer skills - be fully conversant with PAS other relevant computer systems
Previous work experience in patient administration environment
Punctual and flexible across hours of work when required
Experience in the NHS

Person Specification

Experience and Qualifications

Essential

Achieved Grade/ Years experience
experience in NHS
Clear oral and written communication skills
Able to meet deadlines and prioritse workload
Articulate, methodical and able to work well within a team. Polite and Self motivated

Desirable

Proven knowledge and experience of working with Patient Records & knowledge of iPM system.
Computer skills - be fully conversant with PAS other relevant computer systems
Previous work experience in patient administration environment
Punctual and flexible across hours of work when required
Experience in the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Birmingham Women's and Children's NHS Foundation Trust

Address

Birmingham Children's Hospital

Steelhouse Lane

Birmingham

B4 6NH

Employer's website

https://bwc.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Birmingham Women's and Children's NHS Foundation Trust

Address

Birmingham Children's Hospital

Steelhouse Lane

Birmingham

B4 6NH

Employer's website

https://bwc.nhs.uk/ (Opens in a new tab)