Job summary
We are seeking an organised, proactive, and highly motivated Rota Co-ordinator to lead on the management of resident doctor rotas within the Cancer Services division.This role responsible for coordinating all medical staffing rotas to ensure services are safely and effectively resourced each day. You will take the lead in planning, monitoring, and optimising rota coverage.Key responsibilities include:o Managing and coordinating resident doctor rotaso Recording and maintaining accurate, up-to-date records of annual leave and study leave, ensuring there are no gaps in cover and that safe staffing levels are consistently maintainedo Acting as the main point of contact for all resident doctor rota querieso Coordinate locum bookings where requiredThe ideal candidate will have excellent organisational skills, strong attention to detail, and the ability to work under pressure in a fast-paced environment. You will be confident communicating with medical staff at all levels and capable of balancing service needs with workforce wellbeing.Please note you may be required to work flexibly across both Trust sites to ensure effective cover arrangements.
Main duties of the job
The Rota Co-ordinator will be the lead in managing resident doctor rota's in Cancer Services. A key function of this role will include the co-ordination of all medical staff rota's to ensure the service is resourced to the required levels each day. You will be responsible for maximising the skills and resources within this staff group including training and development. You will have oversight of locum bookings in order to ensure cost effective and safe staffing levels.
The post holder will be required to work flexibly across both sites of the Trust to ensure that cover arrangements are arranged effectively.
The post holder will be the main point of contact for all resident doctors for all rota queries.
About us
The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals - one in Chelsea, London, and one in Sutton, Surrey - as well as a Medical Daycare Unit in Kingston Hospital.
At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.
At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.
Job description
Job responsibilities
For further information please refer to the job description and personal specification:
ROTA MANAGEMENT
Design effective resident doctor rotas on Healthroster in line with the WTD requirements and 2016 resident doctor T&Cs. To develop an in-depth knowledge of each of the resident doctor rotas and their function including shift patterns and minimum levels of cover required. Review and ensure all rotas are filled three months in advance as a minimum to maintain efficiencies and stability. To liaise with the temporary staffing team to put in place cover arrangements when required, ensuring compliance with Pan London caps
HUMAN RESOURCE MANAGEMENT
Support the Medical Workforce Operations Manager on recruitment and retention of medical staff. Organise and oversee staff induction and training and ensure that all staff are adequately trained to fulfil their role and ensure a well-trained and highly motivated workforce Encourage medical staff to keep their personal development plans up to date and an accurate record of training received recorded. Setting up inductions for new Doctors including agencies. Ensure that all staff are aware of procedures regarding patient confidentiality, policies and protocols. Be responsible for ensuring the completion and submission of leavers forms and change forms for resident doctors, liaising with medics and authorised signatories as appropriate
Job description
Job responsibilities
For further information please refer to the job description and personal specification:
ROTA MANAGEMENT
Design effective resident doctor rotas on Healthroster in line with the WTD requirements and 2016 resident doctor T&Cs. To develop an in-depth knowledge of each of the resident doctor rotas and their function including shift patterns and minimum levels of cover required. Review and ensure all rotas are filled three months in advance as a minimum to maintain efficiencies and stability. To liaise with the temporary staffing team to put in place cover arrangements when required, ensuring compliance with Pan London caps
HUMAN RESOURCE MANAGEMENT
Support the Medical Workforce Operations Manager on recruitment and retention of medical staff. Organise and oversee staff induction and training and ensure that all staff are adequately trained to fulfil their role and ensure a well-trained and highly motivated workforce Encourage medical staff to keep their personal development plans up to date and an accurate record of training received recorded. Setting up inductions for new Doctors including agencies. Ensure that all staff are aware of procedures regarding patient confidentiality, policies and protocols. Be responsible for ensuring the completion and submission of leavers forms and change forms for resident doctors, liaising with medics and authorised signatories as appropriate
Person Specification
Experience
Essential
- Experience of establishing and maintaining effective administration IT systems (e.g. Healthroster)
- Experience of Medical HR and the terms and conditions for Doctors in the NHS
- Experience of providing expert advice to senior medical staff/Directors
- Experience of reviewing Rota changes in line with WTD and 2016 T&Cs
- Rota design and hours monitoring for junior doctors, advise and support
- Experience of IT systems including Electronic Staff Record (ESR), Allocate, TRAC, DRS and Medics Online
- Experience of administering rotas/ shifts for staff groups
Desirable
- Experience of working with medical staff
- Experience of dealing with employment agencies
Education/Qualifications
Essential
- Commitment to continuing professional development
- Excellent computer skills especially competent at Microsoft Excel & Outlook.
Desirable
- Degree level education
- Knowledge and appreciation of the employment of medical staff including Resident Doctor New Deal and Working Time Directive requirements
- Some understanding of employment practices
Person Specification
Experience
Essential
- Experience of establishing and maintaining effective administration IT systems (e.g. Healthroster)
- Experience of Medical HR and the terms and conditions for Doctors in the NHS
- Experience of providing expert advice to senior medical staff/Directors
- Experience of reviewing Rota changes in line with WTD and 2016 T&Cs
- Rota design and hours monitoring for junior doctors, advise and support
- Experience of IT systems including Electronic Staff Record (ESR), Allocate, TRAC, DRS and Medics Online
- Experience of administering rotas/ shifts for staff groups
Desirable
- Experience of working with medical staff
- Experience of dealing with employment agencies
Education/Qualifications
Essential
- Commitment to continuing professional development
- Excellent computer skills especially competent at Microsoft Excel & Outlook.
Desirable
- Degree level education
- Knowledge and appreciation of the employment of medical staff including Resident Doctor New Deal and Working Time Directive requirements
- Some understanding of employment practices
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
