Job summary
This is an exciting time to join RM Partners as we continue to implement positive change for our patients. Pivotal to the delivery of the strategy is an Executive Assistant, who will be able to support the Directors to work effectively with our partners and stakeholders.We are looking for an experienced executive/personal assistant, with experience of delivering complex calendar management, work tactically and agilely.If you would like to discuss these posts then please do contact either Susan Sinclair, RM Partners Managing Director or Nate Hill, Workforce Lead and Senior Project Manager: nate.hill1@nhs.net.
Main duties of the job
This is a senior administration position with responsibility for supporting the Managing Director and Clinical Director of the Rm Partners
As the first point of contact with the Managing Director and Clinical Directors office, it is imperative that the Executive Assistant to the Managing Director and Clinical Director promotes a positive image in areas of appearance, conduct and efficiency.
The role is absolutely vital in supporting the Managing Director and Clinical Director and allowing them to successfully fulfil their complex responsibilities.
About us
RM Partners is the Cancer Alliance for North West and South West London. Our mission is simple- to save more lives through earlier detection of cancer and reduced variation across the cancer pathway. The Cancer Alliances are funded Nationally and their detailed remit is driven by the NHSE Long Term Plan. We are hosted by the Royal Marsden Foundation Trust.
We are proud to serve 3.7 million people and work in partnership with nine Trusts and over 90 Primary Care Networks.
Based on the requirements in our delivery plan we have two new posts for exception people that want to make a difference.
Job description
Job responsibilities
For further information please refer to the job description.
To provide a confidential, comprehensive administrative and secretarial service with excellent planning and organisation skills in order to assist the Managing Director and Clinical Director in ensuring the smooth and efficient running of the Managing Director and Clinical Directors Office.
Manages the Managing Director and Clinical Directors business and social diaries, making all such arrangements in connection with RM Partners and other related business. This includes liaison with the Chief Executive's and other senior executives as necessary.
To respond to difficult situations in a positive manner, using excellent problem solving skills.
To take initiative and give leadership when necessary using good judgement.
Prioritises the Managing Director and Clinical Directors mail, advises on distribution and, where appropriate, initiates action and drafts responses. This includes the efficient dissemination of information to maintain service levels and meet deadlines where appropriate, in the Managing Director and Clinical Directors absence.
Job description
Job responsibilities
For further information please refer to the job description.
To provide a confidential, comprehensive administrative and secretarial service with excellent planning and organisation skills in order to assist the Managing Director and Clinical Director in ensuring the smooth and efficient running of the Managing Director and Clinical Directors Office.
Manages the Managing Director and Clinical Directors business and social diaries, making all such arrangements in connection with RM Partners and other related business. This includes liaison with the Chief Executive's and other senior executives as necessary.
To respond to difficult situations in a positive manner, using excellent problem solving skills.
To take initiative and give leadership when necessary using good judgement.
Prioritises the Managing Director and Clinical Directors mail, advises on distribution and, where appropriate, initiates action and drafts responses. This includes the efficient dissemination of information to maintain service levels and meet deadlines where appropriate, in the Managing Director and Clinical Directors absence.
Person Specification
Experience/Qualifications
Essential
- Educated to A level standard or equivalent. Excellent IT/word processing skills/formatting /graphics skills
- A minimum of 2 years' experience of PA/Secretarial work at senior level (e.g. Director level)
- Experience of working as an Executive Assistant within the last two years
- A full working knowledge of a wide range of administrative procedures and organisational policies and procedures.
Desirable
- Experience of working in an NHS environment
Personal Qualities
Essential
- Confident and assertive
- Tactful and diplomatic
- Reliable , conscientious and self- motivated
Skills & Abilities
Essential
- Good communication and interpersonal skills
- Excellent organisational skills
- Ability to use initiative when dealing with sensitive issues
- Full awareness of the need for confidentiality
Person Specification
Experience/Qualifications
Essential
- Educated to A level standard or equivalent. Excellent IT/word processing skills/formatting /graphics skills
- A minimum of 2 years' experience of PA/Secretarial work at senior level (e.g. Director level)
- Experience of working as an Executive Assistant within the last two years
- A full working knowledge of a wide range of administrative procedures and organisational policies and procedures.
Desirable
- Experience of working in an NHS environment
Personal Qualities
Essential
- Confident and assertive
- Tactful and diplomatic
- Reliable , conscientious and self- motivated
Skills & Abilities
Essential
- Good communication and interpersonal skills
- Excellent organisational skills
- Ability to use initiative when dealing with sensitive issues
- Full awareness of the need for confidentiality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
