Job summary
If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Oncology service at Worthing hospital. This varied role provides support to the Oncology Cons, Registrar and CNS teams and the multidisciplinary clinical team as part of the UHSussex trust wide service. The post requires full time working Monday - Friday.
We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff
Previous secretarial/administration experience and typing skills are essential, as are knowledge of the hospital environment and medical terminology
Our ideal candidate will be flexible and adaptable and willing to work as part of our busy and supportive, friendly team
If you think you have the qualities to fill this post, then we look forward to receiving your application.
Prior to submission of your applicationfor any internal secondment or fixed term post, please ensure that you have discussed this with your line managerto obtain their approval. If you do not have written approval from your current line manager to take this position if successful as an internal secondmentopportunity, it would be offered as a fixed term position.
Main duties of the job
To work as part of the administration team to provide accurate and efficient secretarial support for the Oncology Service at Worthing.
Your role will involve working as part of a busy team supporting the the Oncology service and patients at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, other departments and clinicians. If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the administrative service.
Specific duties include:
- Transcription of author dictation
- Supporting with clinician generated administration relative to the patient pathway
- Reviewing patient outcomes to ensure next step in the pathway is booked
- Fielding patient queries
- Tracking of investigations
- Cross cover for colleagues where required
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Job description
Job responsibilities
Please see the attached job description for full details of the responsibilities of the medical secretary role
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Job description
Job responsibilities
Please see the attached job description for full details of the responsibilities of the medical secretary role
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Person Specification
Skills
Essential
- Excellent communication skills, both verbal and written
- Ability to work to deadlines and meet conflicting demands
- Excellent knowledge of a full range of secretarial procedures and office duties
- Excellent organisational skills
- Excellent knowledge of MS Office, particularly Excel
- Experience of minute taking
Desirable
- Previous NHS Medical Secretary experience
- Knowledge of Patient Information System (PAS)
- Experience of audio typing
Qualifications
Essential
- 3 GCSEs including English & Mathematics Grade A-C or equivalent
- RSA3 and/or knowledge acquired through experience
Desirable
- An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma
- Medical Terminology Qualification
People management and development
Essential
- Able to maintain confidentiality in accordance with the Data Protection Act
- Coordinating and working as part of a cohesive team
- Positive contribution to change to enhance the patient pathway experience and outcome
- Ability to work independently
- Ability to use own judgement/initiative and problem solve
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification
Skills
Essential
- Excellent communication skills, both verbal and written
- Ability to work to deadlines and meet conflicting demands
- Excellent knowledge of a full range of secretarial procedures and office duties
- Excellent organisational skills
- Excellent knowledge of MS Office, particularly Excel
- Experience of minute taking
Desirable
- Previous NHS Medical Secretary experience
- Knowledge of Patient Information System (PAS)
- Experience of audio typing
Qualifications
Essential
- 3 GCSEs including English & Mathematics Grade A-C or equivalent
- RSA3 and/or knowledge acquired through experience
Desirable
- An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma
- Medical Terminology Qualification
People management and development
Essential
- Able to maintain confidentiality in accordance with the Data Protection Act
- Coordinating and working as part of a cohesive team
- Positive contribution to change to enhance the patient pathway experience and outcome
- Ability to work independently
- Ability to use own judgement/initiative and problem solve
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
