Job summary
We are looking for a proactive and enthusiastic Admin Team Leader to support our dedicated admin team within Radiology at St Richards Hospital and Bognor Regis CDC.
The successful candidate will be an experienced admin supervisor, have excellent communication skills, and an eye for detail.
The successful applicant will oversee appropriate booking of Radiology procedures and be responsible for the day to day supervision of the Admin team.
Knowledge of NHS systems and processes is valuable for the role.
Please note that if you currently work for another NHS Trust orUHSussexand you are applying to accept this position as a secondment opportunity, before applying you must seek agreement andauthorisationfrom your current Trust/Manager. Secondments can't be agreed without this approval. If you are unable to gain approval, you should refrain from applying unless you wish to take this role as a fixed term position.
Main duties of the job
To be responsible for the supervision of the administrative staff in St Richards Hospital and Bognor Regis CDC to provide and efficient and reliable service for our Patients.
Ensuring the appropriate booking of radiology procedures and that capacity is fully utilised.
- Oversee all admin staff and complete appraisals, HR processes.
- Ensure all available slots filled for all modalities
- Be an essential communication link to Modality teams and Booking staff
About us
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Job description
Job responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
- Supervise a multi-skilled administrative team ensuring service delivery and supporting Admin Manager
- Oversee the management of urgent referrals and specialised examination requests are booked
- Ensuring patients are prioritised according to urgency of treatment and waiting times
- Train new staff and support from the front line.
- Performing appraisals and authorising annual leave requests
- Excellent team player and good communicator
Job description
Job responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
- Supervise a multi-skilled administrative team ensuring service delivery and supporting Admin Manager
- Oversee the management of urgent referrals and specialised examination requests are booked
- Ensuring patients are prioritised according to urgency of treatment and waiting times
- Train new staff and support from the front line.
- Performing appraisals and authorising annual leave requests
- Excellent team player and good communicator
Person Specification
Qualifications / Experience
Essential
- 5 GCSE's or equivalent
- IT qualification
- NVQ Level 3 / equivalent plus knowledge of a range of policies and procedures
- Experience in the field of administration and data analysis obtained through qualifications or the equivalent practical experience gained through working in a high volume, patient focussed administration setting.
Desirable
- Knowledge of NHS policies and procedures
- Booking processes in Acute hospital
Skills
Essential
- MS office experience
- Evidence of organisational skills
- Evidence of interpersonal skills
Desirable
- Experience working in Radiology
People Management
Essential
- Experience in management role
- Experienced Admin leader - High volume patient focused setting
Desirable
- Training / Inducting new staff
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification
Qualifications / Experience
Essential
- 5 GCSE's or equivalent
- IT qualification
- NVQ Level 3 / equivalent plus knowledge of a range of policies and procedures
- Experience in the field of administration and data analysis obtained through qualifications or the equivalent practical experience gained through working in a high volume, patient focussed administration setting.
Desirable
- Knowledge of NHS policies and procedures
- Booking processes in Acute hospital
Skills
Essential
- MS office experience
- Evidence of organisational skills
- Evidence of interpersonal skills
Desirable
- Experience working in Radiology
People Management
Essential
- Experience in management role
- Experienced Admin leader - High volume patient focused setting
Desirable
- Training / Inducting new staff
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
