Resourcing Administrator

Job description

Job responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.

• Support the Resourcing Team Managers and Coordinators to ensure timely contact is made with all new starters to ensure pre-employment checks are undertaken as early as possible and prior to commencement in post, including licence to attends, Honorary Contracts and bank staff.
• Prepare advertisements and publish on relevant job boards to include review and re-drafting adverts, checking Job Descriptions and Person Specifications for apparent inaccuracies and co-ordinating vacancy files, to include vacancy job description/person specification, additional information and equal opportunities data.
• Support the advert placement/interview administration/pre-employment clearance/induction administration and on boarding for all new staff.
• Manage the return of documentation relating to the above using relevant systems (e.g. Trac)
• Ensuring each new starter has accurate information on the Recruitment File to support data held within the electronic staff (ESR) record.
• Filing and archiving of confidential documentation.
• Support the Resourcing Coordinators in providing a proactive response when answering queries and giving basic advice on terms and conditions of service using tact, diplomacy and persuasive skills where necessary, face to face (in person or virtually) and by the telephone.

Full details can be found on the attached Job description.

Person Specification

Experience and Qualifiactions

Essential

• Knowledge of Recruitment / HR systems and procedures
• Demonstrated commitment to customer service
• Demonstrated experience of Information Technology such as databases, Microsoft Word, Excel, PowerPoint, Access, Outlook and the internet.

Desirable

• CIPD Level 3
• HR and/or Recruitment experience in the NHS.
• Knowledge of ESR and Trac

Skills

Essential

• Able to build positive relationships with managers and colleagues
• Accurate data entry skills
• Effective communication and interpersonal skills with the ability to meet deadlines in co-operation with others as part of a team
• Experience in managing multiple tasks and prioritising workload to match management objectives
• Fully conversant on Microsoft office software Ability to process personal and sensitive information accurately in line with GDPR and Information Governance
• To be tactful and professional when dealing with sensitive issues, ensuring confidentiality at all times.
• Ability to work without supervision for periods of time.

Freedom to act

Essential

• Demonstrate ability to apply HR policies and procedures

Equality, Diversity and Inclusion

Essential

• Evidence of having championed diversity in previous roles (as appropriate to role).
• Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)