University Hospitals Sussex NHS Foundation Trust (279)

Endoscopy Ward Clerk

The closing date is 04 March 2026

Job summary

An exciting new opportunity has arisen in Endoscopy for a ward clerk position that offers a refreshing and unique variation from the standard role, with the chance to shape the role and manage your time across diverse responsibilities. Examples below demonstrate the extended requirements

Supervising patients in discharge area, showing trust values and behaviours by ensuring patients and relatives comfort including making refreshments.
Ordering, kitchen supplies an items on Iproc
Handing out bowel prep packages
Management and organisation of site storage documentation
Clo Tests
Transport Bookings
Liaise with nurses and handover patients in discharge lounge
Patient queries and dissemination
Confirming patient appointments for the next day

Main duties of the job

Responsible for ensuring the administrative and clerical work related to patient careare competently managed. To provide and effecting day-to-day clerical support tofacilitate the smooth running of the ward alongside the ward manager and seniorcolleagues. This job role covers clerical duties meeting and greeting staff, patientsand visitors answering the telephone and dealing with all enquires.Ensure that all paper and computer stored data surrounding a patient episode iscompleted accurately and promptly. Input, update and monitor patient confidentialinformation on Careflow alongside other Trust systems.To deal efficiently and in professional manner enquires from both patients and staffinternally and externally.

About us

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Candidate Pack

Date posted

18 February 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

279-7721909-FEB26

Job locations

St Richards

Spitalfields Lane

Chichester

PO196SE

Job description

Job responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.

Ensure notes are in appropriate condition, all results/reports, nursing notes filedand TTO filled in, Notes are booked/tracked out to appropriate source in keepingwith patient confidentially procedures. Assist nursing staff with the discharge process (chasing TTOs, equipment etc) toallow nurses more patient facing time. File chronologically any loose notes located with the case notes. Produce documentation for patients detailing admission and any other requestedinformation in conjunction with the trust confidentially policies for insurancecompanies, NHS organisations or government agencies. Responsible for the updating and maintaining of the inpatient transfer list in orderfor the ward co-ordinator to organise the admissions. For elective patients ensure that all patient files are obtained ready for the patientsadmission Act in role of fire warden if appropriate training provided

Job description

Job responsibilities

If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.

Person Specification

Clerical Experience

Essential

Clerical Experience

Equality Diversity and Inclusion

Essential

Evidence of having undertaken own development to improve understanding of equalities issues
Evidence of having championed diversity in previous roles (as appropriate to role).

Person Specification

Clerical Experience

Essential

Clerical Experience

Equality Diversity and Inclusion

Essential

Evidence of having undertaken own development to improve understanding of equalities issues
Evidence of having championed diversity in previous roles (as appropriate to role).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

St Richards

Spitalfields Lane

Chichester

PO196SE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

St Richards

Spitalfields Lane

Chichester

PO196SE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)