Job summary
We are looking for a highly skilled and experienced Medical Secretary to work as part of our friendly and highly efficient secretarial team. You will be based in the Sussex Eye Hospital.
You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face.
Excellent IT skills and English is essential.
You must be able to priorities your workload, be good at time management and have the ability to meet deadlines.
You must have 2 years' experience of a secretarial/administrative role, medical secretarial experience preferred.
Knowledge of working in a hospital environment or similar environment is desirable but not essential.
We are happy to consider a job share if appropriate and suitable candidates are available.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Main duties of the job
Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.
The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Job description
Job responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.
The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.
Job description
Job responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Working alongside the other medical secretaries you will provide a comprehensive secretarial role to the Consultants and doctors. This includes audio typing letters, referrals, reports etc, working to deadlines in order to support our patients.
The ability to organise and prioritise work effectively is essential as is the ability to accurately and quickly type/correct clinical letters. Experience of audio typing, computer skills and medical terminology is required although previous work experience as a medical secretary is not essential for the right person. You will have an excellent telephone manner and able to prioritise competing demands, meeting deadlines throughout the week.
Person Specification
Experience
Essential
- Excellent telephone skills - experience of talking to patients on the telephone & voicemail messages
- Excellent writing skills including accurate typing skills, grammar and punctuation skills
- NHS Experience
- Secretarial Experience (10 points medical secretarial/7 points secretarial)
Desirable
- Knowledge/Experience of digital dictation software
- Previous experience/knowledge of G2 Digital dictation software
Skills
Essential
- Ability to work as a team/job share and work well with others
- Experience prioritising, organisational and time management skills
- Stress management skills/experience in busy working environment
- Customer Care/patient care skills
- Experience of Microsoft Word & Outlook
Desirable
- RSA Stage 3 typing or equivalent experience/qualification
- Medical Terminology
Equality, Diversity & Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Desirable
- Demonstrates enthusiasm for working in the NHS/UHSx/Rheumatology
Person Specification
Experience
Essential
- Excellent telephone skills - experience of talking to patients on the telephone & voicemail messages
- Excellent writing skills including accurate typing skills, grammar and punctuation skills
- NHS Experience
- Secretarial Experience (10 points medical secretarial/7 points secretarial)
Desirable
- Knowledge/Experience of digital dictation software
- Previous experience/knowledge of G2 Digital dictation software
Skills
Essential
- Ability to work as a team/job share and work well with others
- Experience prioritising, organisational and time management skills
- Stress management skills/experience in busy working environment
- Customer Care/patient care skills
- Experience of Microsoft Word & Outlook
Desirable
- RSA Stage 3 typing or equivalent experience/qualification
- Medical Terminology
Equality, Diversity & Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Desirable
- Demonstrates enthusiasm for working in the NHS/UHSx/Rheumatology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
