Job summary
The purpose of the Senior Space Utilisation Manager is to enable the Trust to run and manage its space and the use of space in the most efficient and effective way, in a compliant and safe environment.
The role will include taking a lead role within the Capital Development and Property team in the strategic planning of space and managing space demands and requests from the Trust's multiple users and stakeholders.
The position will entail advising and managing work to ensure effective and efficient space utilisation across the Trust property portfolio.
The role will be responsible for working with the Estates Strategy and masterplans and contribute towards strategic operational planning when vacating/relocating departments prior to undertaking major project refurbishments.
Main duties of the job
Enable the delivery of the UHSussex Capital Plan by decanting properties and relocating displaced services as required to meet capital project timescales.
Consider Trust strategies and operational plans in the allocation of space, to support those objectives and retain opportunities. Ensure space is effectively and efficiently utilised.
Contribute to UHSussex Estates Strategy, masterplans and associated site development plans in consideration of predicated space demands or existing space requests. Plan and deliver the estate rationalisation targets proposed in the estate strategy to achieve the stated KPIs. Chair the estate strategy rationalisation workstream.
Contribute to the planning and development of the estate, ensuring the provision of safe, fit-for-purpose environments for patients, staff and visitors, which reflect changes in clinical practice and which are consistent with the strategic aims and objectives of the Trusts.
To support the Trust in identifying opportunities to rationalise the estate, ensuring that space is utilised effectively.
Contribute to the development of the Trusts' business plans, strategic service development plans and other planning documents ensuring appropriate links are made to space utilisation and space demand.
To be responsible for the management and effective sustainable utilisation of space and to ensure that space needs are effectively managed through clear processes to allow transparent evaluation and decision making.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Job description
Job responsibilities
This role is eligible for visa sponsorship under the UK Visas & Immigration (UKVI) Skilled Worker route. Sponsorship can only be provided where applicants meet the specific requirements set by UKVI, including the relevant skill and salary thresholds, and any role-specific criteria.
To lead the design, roll out and future management of a digital space booking and utilisation monitoring system. Ensure the system is utilised to its maximum efficiency and provide space analysis reports. To be responsible for providing training for all new users. Responsibility for the day-to-day operation of the system.
To be responsible for the annual production of space utilisation statistical reports and coordinate with other data owners and stakeholders. Analyse and interpret data and compare it to 6 Facet Survey utilisation data, to support estate rationalisation planning.
Significant daily responsibility for producing AutoCAD Technical customised drawings for space planning applications.
To ensure that the Trust operates within current national regulations, local policies and best practice in the field of space management. This includes relevant building and healthcare estate statutory and regulatory requirements including Health Technical Memoranda and Health Building Notes.
Budget setting and monitoring is a key component of this role. The post holder will be the accountable budget holder for the annual Space Utilisation Budget. This budget for the 2025/26 financial year exceeds £1.8m.
Job description
Job responsibilities
This role is eligible for visa sponsorship under the UK Visas & Immigration (UKVI) Skilled Worker route. Sponsorship can only be provided where applicants meet the specific requirements set by UKVI, including the relevant skill and salary thresholds, and any role-specific criteria.
To lead the design, roll out and future management of a digital space booking and utilisation monitoring system. Ensure the system is utilised to its maximum efficiency and provide space analysis reports. To be responsible for providing training for all new users. Responsibility for the day-to-day operation of the system.
To be responsible for the annual production of space utilisation statistical reports and coordinate with other data owners and stakeholders. Analyse and interpret data and compare it to 6 Facet Survey utilisation data, to support estate rationalisation planning.
Significant daily responsibility for producing AutoCAD Technical customised drawings for space planning applications.
To ensure that the Trust operates within current national regulations, local policies and best practice in the field of space management. This includes relevant building and healthcare estate statutory and regulatory requirements including Health Technical Memoranda and Health Building Notes.
Budget setting and monitoring is a key component of this role. The post holder will be the accountable budget holder for the annual Space Utilisation Budget. This budget for the 2025/26 financial year exceeds £1.8m.
Person Specification
Qualifications
Essential
- A Masters or equivalent experience in space/property/estate management, surveying, contract management, facilities management etc
- Project Management experience in delivering projects within time/cost/quality frameworks
- Knowledge of NHS/Public Sector policy and procedure particularly in relation to strategic planning and estates planning and development
- Significant relevant experience in space management within a large and complex estate
- Significant experience of AutoCAD with an Autodesk Certified Professional qualification on systems 2019-2024 - or similar.
Desirable
- Knowledge of relevant building and healthcare estate statutory and regulatory requirements including Health Technical Memoranda and Health Building Notes.
Skills
Essential
- Excellent communication skills both verbal and written
- Able to articulate complex information clearly when communicating in relation to area of specialism
- Ability to assimilate and analyse information quickly in hostile or highly emotive / highly contentious situations
Equality, Diversity and Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification
Qualifications
Essential
- A Masters or equivalent experience in space/property/estate management, surveying, contract management, facilities management etc
- Project Management experience in delivering projects within time/cost/quality frameworks
- Knowledge of NHS/Public Sector policy and procedure particularly in relation to strategic planning and estates planning and development
- Significant relevant experience in space management within a large and complex estate
- Significant experience of AutoCAD with an Autodesk Certified Professional qualification on systems 2019-2024 - or similar.
Desirable
- Knowledge of relevant building and healthcare estate statutory and regulatory requirements including Health Technical Memoranda and Health Building Notes.
Skills
Essential
- Excellent communication skills both verbal and written
- Able to articulate complex information clearly when communicating in relation to area of specialism
- Ability to assimilate and analyse information quickly in hostile or highly emotive / highly contentious situations
Equality, Diversity and Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
