University Hospitals Sussex NHS Foundation Trust (279)

Dietetics Office Manager

The closing date is 29 December 2025

Job summary

Are you a super organised Office Manager with amazing IT skills? Are you looking to be part of a friendly department that has shared lunches, team nights out and even a run club (all of which are opt in/out)!

If so this post could be perfect for you!

We are looking for someone with top notch IT skills, a great telephone manner, people management experience and amazing organisational skills.

Experience of the hospital IT systems would be desirable but training can be provided.

We are based in the new Louisa Martindale Building with excellent facilities including a break room, changing facilities, showers, sea views and tasty food outlets. For those who don't know Brighton it is a fantastic, cosmopolitan city with lots going on and fast links to Gatwick and London.

Main duties of the job

Office management based at RSCH
Outpatient referral management via eRS
Clinic booking management using Careflow for RSCH & PRH
Outcoming clinics within Trust time standards
Producing/sending clinic letters on G2
Day to day Health Rosta management
Admin duties including including taking meeting minutes, formatting skills, excel spreadsheets
Line management & supervision of admin staff
Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Candidate Pack

Date posted

12 December 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

279-7584282-DEC25

Job locations

Royal Sussex County Hospital

Eastern Road

Brighton

BN2 5BE

Job description

Job responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

Please see Job Description

Office management based at RSCH
Clinic booking management using Careflow for RSCH & PRH
Outcoming clinics within Trust time standards
Producing/sending clinic letters on G2
Day to day Health Rosta management
Admin duties including including taking meeting minutes, formatting skills, excel spreadsheets
Line management & supervision of admin staff
Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling.

Job description

Job responsibilities

Please see Job Description

Office management based at RSCH
Clinic booking management using Careflow for RSCH & PRH
Outcoming clinics within Trust time standards
Producing/sending clinic letters on G2
Day to day Health Rosta management
Admin duties including including taking meeting minutes, formatting skills, excel spreadsheets
Line management & supervision of admin staff
Cross cover for Admin/Pharmacy Support worked during periods of leave. This includes some lifting and handling.

Person Specification

Office Managment

Essential

Excellent IT skills
Excellent excel skills
Personal Assistant experience
Office Managment experience

Desirable

Line management experience
Careflow booking system experience
Health Rosta management
Experience of eRS referral management system

Equality, Diversity and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Office Managment

Essential

Excellent IT skills
Excellent excel skills
Personal Assistant experience
Office Managment experience

Desirable

Line management experience
Careflow booking system experience
Health Rosta management
Experience of eRS referral management system

Equality, Diversity and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital

Eastern Road

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital

Eastern Road

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)