University Hospitals Sussex NHS Foundation Trust (279)

Medical Secretary

The closing date is 07 December 2025

Job summary

** Previous applicant need not to apply **

If you have highly efficient secretarial and organisational skills, an opportunity has arisen for a medical secretary position within the Colorectal and Lower GI service at Worthing hospital. This varied role provides support to Colorectal and Lower GI consultant surgeons and multidisciplinary clinical team

We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the clinical staff

Previous secretarial/administration experience and typing skills are desirable, as are knowledge of the hospital environment and medical terminology

Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team

If you think you have the qualities to fill this post, then please apply.Training and support will be given to the successful candidate

There is one part time post available, on a fixed term or secondment basis to cover a 12-month maternity leave. Successful candidates will work at Worthing Hospital

Main duties of the job

To work as part of the administration team to provide accurate and efficient secretarial support for the General Surgery services

Your role will involve working for a busy team supporting the Colorectal and Lower GI service at Worthing hospital. It is a wide and varied role with tasks including liaising with patients, GP practices and consultants If you enjoy being a team player this post offers variety and the opportunity to play a key role in supporting the team with the efficient running of the directorate

Specific duties include:

Proofing of clinic letters and typing correspondence from audio dictation
Amending departmental proformas as requested by clinician/coordinator
Processing of consultant clinics, ensuring outcomes are complete on CareFlow and requested investigations recorded on database
Maintain database for patients pending investigations and chasing results, liaise with clinicians regarding outcomes and actions
Proficient use of MS Excel for preparing reports, analysing statistical information and maintaining finance spreadsheet for inpatient activity
Responsible for taking and transcribing minutes at departmental meetings, as requested
Typing of admin and any complex, urgent or specialist work e.g. investigating complaints
Manage and prioritise own workload to be able to work independently
To act as the first point of contact for all forms of communication with clinicians

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Date posted

21 November 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time, Flexible working

Reference number

279-43462064-NOV25

Job locations

Worthing Hospital

Worthing

BN11 2DH

Job description

Job responsibilities

Please see the attached job description for full details of the responsibilities of the medical secretary role

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

Job description

Job responsibilities

Please see the attached job description for full details of the responsibilities of the medical secretary role

Person Specification

Skills

Essential

Excellent communication skills, both verbal and written
Ability to work to deadlines and meet conflicting demands
Excellent knowledge of a full range of secretarial procedures and office duties
Excellent attention to detail
Excellent organisational skills
Excellent knowledge of MS Office, particularly Excel
Experience of minute taking

Desirable

Previous NHS Medical Secretary experience
Knowledge of Patient Information System (PAS)
Managing challenging behaviour
Experience of audio typing

Qualifications

Essential

Educated to GCSE level with A-C Maths and English

Desirable

An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma

People management and development

Essential

Able to maintain confidentiality in accordance with the Data Protection Act
Coordinating and working as part of a cohesive team
Positive contribution to change to enhance the patient pathway experience and outcome
Ability to work independently
Ability to use own judgement/initiative and problem solve

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Skills

Essential

Excellent communication skills, both verbal and written
Ability to work to deadlines and meet conflicting demands
Excellent knowledge of a full range of secretarial procedures and office duties
Excellent attention to detail
Excellent organisational skills
Excellent knowledge of MS Office, particularly Excel
Experience of minute taking

Desirable

Previous NHS Medical Secretary experience
Knowledge of Patient Information System (PAS)
Managing challenging behaviour
Experience of audio typing

Qualifications

Essential

Educated to GCSE level with A-C Maths and English

Desirable

An appropriate qualification in word processing or typing, for example RSA III or equivalent AMSPAR diploma

People management and development

Essential

Able to maintain confidentiality in accordance with the Data Protection Act
Coordinating and working as part of a cohesive team
Positive contribution to change to enhance the patient pathway experience and outcome
Ability to work independently
Ability to use own judgement/initiative and problem solve

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)