Job summary
We are seeking to appoint an administrator to support the Medicines Governance team in their role to manage the safe and effective use of medicines within our hospitals and deliver a high quality and timely service. The post holder will provide comprehensive, high quality administrative/secretarial support and assist with the extensive data collection and analysis required as part of the medicines governance agenda.
Medicines governance impacts every speciality within our hospitals and is centered around the patient receiving safe and effective medicines.
Main duties of the job
- The post holder will be expected to provide active input and assist with the co-ordination of audit activity and presentation of audit reports, according to the needs of the Service.
- Arrange meetings, issue agendas, take minutes, type and distribute minutes and reports for the PGD group and Medicines Safety group and others as required
- Collate and distribute published circulars and correspondence e.g. MHRA alerts and recalls
- Able to extract data from relevant systems such as DATIX and Tendable (after training).
- Participate in the review and writing of reports, including creation of graphs and simple data analysis.
About us
About our Trust
Candidate Information Pack
At UHSussex we're proud to be at the heart of the NHS. As one of the UK's largest acute trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal - to deliverExcellent Care Everywherefor our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Job description
Job responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
- To develop andmaintain a high level of competence relating to the secretarial skills required to fulfil the role
- To undertake data analysis and ensure that reports are accurately produced and issued in a timely fashion.
- To identify scope for improvements in reports and presentations to maximise efficient time management for the team
- Provide personal administrative support to the Principal Pharmacist, Medicines Safety, Quality and Governance and other team members as needed, including responding to email or diary management as required.
Job description
Job responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
- To develop andmaintain a high level of competence relating to the secretarial skills required to fulfil the role
- To undertake data analysis and ensure that reports are accurately produced and issued in a timely fashion.
- To identify scope for improvements in reports and presentations to maximise efficient time management for the team
- Provide personal administrative support to the Principal Pharmacist, Medicines Safety, Quality and Governance and other team members as needed, including responding to email or diary management as required.
Person Specification
Experience, qualifications and skills
Essential
- English "O" level or GCSE, NVQ3, RSA3 or equivalent qualifications in Secretarial related subjects.
- Demonstrable knowledge of secretarial procedures at a high level of competence acquired through both training and experience.
- Knowledge of secretarial function related software programmes, in particular "Word" and Excel.
- Proven data analysis skills
Desirable
- Experience using relevant information management systems
- Experience in providing healthcare administration
Equality, diversity & Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role)
- Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification
Experience, qualifications and skills
Essential
- English "O" level or GCSE, NVQ3, RSA3 or equivalent qualifications in Secretarial related subjects.
- Demonstrable knowledge of secretarial procedures at a high level of competence acquired through both training and experience.
- Knowledge of secretarial function related software programmes, in particular "Word" and Excel.
- Proven data analysis skills
Desirable
- Experience using relevant information management systems
- Experience in providing healthcare administration
Equality, diversity & Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role)
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
