University Hospitals Sussex NHS Foundation Trust (279)

Speciality Coordinator - Rheumatology

The closing date is 26 November 2025

Job summary

We are looking for a efficient and enthusiastic individual to provide a comprehensive secretarial and administrative service for the Consultants and medical staff for Worthing Hospital, Rheumatology team.

The successful candidate must possess excellent communication skills and will need to be competent with the use of MS office and internal systems. The post holder should have excellent typing skills.

They will also be required to perform general office duties including answering phone calls, opening post, filing, photocopying, accurately proof-reading documents and entering data onto department databases.

Main duties of the job

Regularly reviewing / booking and validating from consultant's/Nurse's/Registrar f/u pending lists
Actioning CRB (Clinic rebook) requests for clinicians leave and template changes
Tracking and chasing of results / diagnostics / patient updates
Review future clinics to ensure utilised, highlighting any unutilised / capacity issues
Support typing and booking appointments
Reviewing (past) clinic arrivals / outcomes ensuring all actioned have been completed on PAS

About us

.At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.

Candidate information pack - University Hospitals Sussex NHS Foundation Trust

Date posted

03 November 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

279-7517187-OCT25

Job locations

Worthing Hospital

Lyndhurst Road

Worthing

BN11 2DH

Job description

Job responsibilities

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

To manage a full and comprehensive medical secretarial service for the Rheumatology department.

To act as the first point of contact for all forms of communication with Clinicians.

To monitor the timetable, taking an overview of the inpatient and outpatient commitments to ensure resources are not wasted.

Work without supervision, problem solve and take initiative where required.

Co-ordinate and oversee workload of any band 3 Support Secretaries and band 2 Admin Assistants who may assist with the department workload to ensure KPIs are met.

To act as the first point of contact between the Consultants and their teams, maintaining good communication with them and other staff in the department, as well as patients and members of the public.

Job description

Job responsibilities

To manage a full and comprehensive medical secretarial service for the Rheumatology department.

To act as the first point of contact for all forms of communication with Clinicians.

To monitor the timetable, taking an overview of the inpatient and outpatient commitments to ensure resources are not wasted.

Work without supervision, problem solve and take initiative where required.

Co-ordinate and oversee workload of any band 3 Support Secretaries and band 2 Admin Assistants who may assist with the department workload to ensure KPIs are met.

Person Specification

Essential

RSA III or equivalent
Educated to GCSE or equivalent level with A-C Maths & English.
High level secretarial experience
Excellent knowledge of MS office
Excellent knowledge of a full range of secretarial procedures & office duties
Excellent communication skills, both verbal and written
Flexible team worker

Desirable

Previous NHS Medical Secretary experience
Managing challenging behaviour

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Essential

RSA III or equivalent
Educated to GCSE or equivalent level with A-C Maths & English.
High level secretarial experience
Excellent knowledge of MS office
Excellent knowledge of a full range of secretarial procedures & office duties
Excellent communication skills, both verbal and written
Flexible team worker

Desirable

Previous NHS Medical Secretary experience
Managing challenging behaviour

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Lyndhurst Road

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Lyndhurst Road

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)