Job summary
Are you passionate about delivering exceptional customer service and have a keen eye for detail? We have an exciting opportunity for an enthusiasticAdministrator to join our dynamic Resourcing Team!
In this role, you'll play a key part in supporting our recruitment activities -- ensuring a seamless experience for both candidates and hiring managers. We're looking for someone who takes pride in their accuracy and organisation, enjoys building great relationships, and loves being at the heart of a busy, collaborative team.
The successful candidate will be based at our offices in Worthing, and will be working 4 days in the office with 1 day working from home.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Main duties of the job
- Support delivery of an efficient and effective resourcing service, ensuring the recruitment processes are administered in accordance with the NHS Employers standards and Trust Policies
- Work in close partnership with the wider People Directorate and Resourcing Management team to ensure that the Resourcing Administration processes are responsive, consistent and delivered in a professional and timely manner.
- To provide support with Open days and recruitment events by completing ID checks and supporting candidates and managers on the day.
- Maintain confidentiality at all times.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Job description
Job responsibilities
- Support the Resourcing Team Managers and Coordinators to ensure timely contact is made with all new starters to ensure pre-employment checks are undertaken as early as possible and prior to commencement in post, including licence to attends, Honorary Contracts and bank staff.
- Prepare advertisements and publish on relevant job boards to include review and re-drafting adverts, checking Job Descriptions and Person Specifications for apparent inaccuracies and co-ordinating vacancy files, to include vacancy job description/person specification, additional information and equal opportunities data.
- Support the advert placement/interview administration/pre-employment clearance/induction administration and on boarding for all new staff.
- Manage the return of documentation relating to the above using relevant systems (e.g. Trac)
- Ensuring each new starter has accurate information on the Recruitment File to support data held within the electronic staff (ESR) record.
- Filing and archiving of confidential documentation.
- Support the Resourcing Coordinators in providing a proactive response when answering queries and giving basic advice on terms and conditions of service using tact, diplomacy and persuasive skills where necessary, face to face (in person or virtually) and by the telephone.
Full details can be found on the attached Job description.
Job description
Job responsibilities
- Support the Resourcing Team Managers and Coordinators to ensure timely contact is made with all new starters to ensure pre-employment checks are undertaken as early as possible and prior to commencement in post, including licence to attends, Honorary Contracts and bank staff.
- Prepare advertisements and publish on relevant job boards to include review and re-drafting adverts, checking Job Descriptions and Person Specifications for apparent inaccuracies and co-ordinating vacancy files, to include vacancy job description/person specification, additional information and equal opportunities data.
- Support the advert placement/interview administration/pre-employment clearance/induction administration and on boarding for all new staff.
- Manage the return of documentation relating to the above using relevant systems (e.g. Trac)
- Ensuring each new starter has accurate information on the Recruitment File to support data held within the electronic staff (ESR) record.
- Filing and archiving of confidential documentation.
- Support the Resourcing Coordinators in providing a proactive response when answering queries and giving basic advice on terms and conditions of service using tact, diplomacy and persuasive skills where necessary, face to face (in person or virtually) and by the telephone.
Full details can be found on the attached Job description.
Person Specification
Experience and Qualifiactions
Essential
- Knowledge of Recruitment / HR systems and procedures
- Demonstrated commitment to customer service
- Demonstrated experience of Information Technology such as databases, Microsoft Word, Excel, PowerPoint, Access, Outlook and the internet.
- Experience of using word-processing packages to produce correspondence.
- Willingness to develop own knowledge and skills and undertake training for the role.
Desirable
- CIPD Level 3
- HR and/or Recruitment experience in the NHS.
- Knowledge of ESR and Trac
Skills
Essential
- Able to build positive relationships with managers and colleagues
- Accurate data entry skills
- Effective communication and interpersonal skills with the ability to meet deadlines in co-operation with others as part of a team
- Experience in managing multiple tasks and prioritising workload to match management objectives
- Fully conversant on Microsoft office software Ability to process personal and sensitive information accurately in line with GDPR and Information Governance
- Adaptable, flexible and innovative approach to working.
- To be tactful and professional when dealing with sensitive issues, ensuring confidentiality at all times.
- Ability to work without supervision for periods of time.
Freedom to act
Essential
- Demonstrate ability to apply HR policies and procedures
Equality, Diversity and Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification
Experience and Qualifiactions
Essential
- Knowledge of Recruitment / HR systems and procedures
- Demonstrated commitment to customer service
- Demonstrated experience of Information Technology such as databases, Microsoft Word, Excel, PowerPoint, Access, Outlook and the internet.
- Experience of using word-processing packages to produce correspondence.
- Willingness to develop own knowledge and skills and undertake training for the role.
Desirable
- CIPD Level 3
- HR and/or Recruitment experience in the NHS.
- Knowledge of ESR and Trac
Skills
Essential
- Able to build positive relationships with managers and colleagues
- Accurate data entry skills
- Effective communication and interpersonal skills with the ability to meet deadlines in co-operation with others as part of a team
- Experience in managing multiple tasks and prioritising workload to match management objectives
- Fully conversant on Microsoft office software Ability to process personal and sensitive information accurately in line with GDPR and Information Governance
- Adaptable, flexible and innovative approach to working.
- To be tactful and professional when dealing with sensitive issues, ensuring confidentiality at all times.
- Ability to work without supervision for periods of time.
Freedom to act
Essential
- Demonstrate ability to apply HR policies and procedures
Equality, Diversity and Inclusion
Essential
- Evidence of having championed diversity in previous roles (as appropriate to role).
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
