University Hospitals Sussex NHS Foundation Trust (279)

Administrator for Education and Workforce AHP PreReg Education and ACP

The closing date is 02 November 2025

Job summary

Are you an organised, detail-oriented professional with a passion for helping things run smoothly? Join our dynamic team as an Administrative Assistant. We're looking for someone who excels at multitasking, with exceptional communication skills. If you're ready to play a key role in supporting our team and ensuring day-to-day tasks are completed efficiently, we'd love to hear from you. Please refer to the Job Description for full details.

o Provide administrative support for the Corporate Advanced Clinical Practice (ACP) Leado Provide administrative support for the Allied Health Professionals Practice Education Facilitator (AHP PEF) teamo Supporting and deputising for AHP Office Manager and Business Support where appropriateo Collating and filtering data of student placement activity for financial claims with education providers and governing bodies

Main duties of the job

Please refer to the Job Description for full details.

Supporting the AHP PEF Team to manage the education provision for partner universities and University Hospitals Sussex, maintaining the governance through education databaseso Prioritise workloads effectively to ensure deadlines are meto Manage and prioritise all incoming and outgoing correspondence of shared email inboxes, initiating responses on behalf of other team members where appropriateo To carry out delegated tasks within parameters set by the AHP PEF team, Corporate ACP Lead and Office Manager Business Support as required

About us

At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.

We treat our patients & staff with the same compassion & empathy we expect for ourselves. We're here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.

We look forward to receiving your application & the start of your journey with UHSx.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Date posted

17 October 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

279-7454654-OCT25

Job locations

Royal Sussex County Hospital or Worthing

Eastern Road

Brighton

BN2 5BE

Job description

Job responsibilities

Please ref to the Job Description for full details.

To support the Office Manager and Business Support to co-ordinate and facilitate purchasing requirements

Responsible for maintaining all the records pertinent to the Universities Work proactively to support the Corporate ACP Lead in the monitoring of data which supports the trainee and qualified ACPs Responsible for booking rooms for meetings/education sessions as required for AHP PEF team and Corporate ACP Lead, keeping accurate details of associated costs Attend meetings, working groups, training and briefing sessions as appropriate and link in with other secretarial meetings to ensure professional support and development

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

Job description

Job responsibilities

Please ref to the Job Description for full details.

To support the Office Manager and Business Support to co-ordinate and facilitate purchasing requirements

Person Specification

Experience, Skills, Qualifications

Essential

5 GCSEs or equivalent
IT skills - excel, word, powerpoint, MS teams
Experience of office and team management
Excellent written skills
Able to prioritise and manage a range of tasks and duties with competing demands
Able to function as a team player
Manage work without supervision, seeking advice where necessary, and act independently within appropriate guidelines

Desirable

Experience of working in a healthcare environment
Experience of working in an education team
Recognised IT qualifications
Experience of working with Power BI

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issue

Person Specification

Experience, Skills, Qualifications

Essential

5 GCSEs or equivalent
IT skills - excel, word, powerpoint, MS teams
Experience of office and team management
Excellent written skills
Able to prioritise and manage a range of tasks and duties with competing demands
Able to function as a team player
Manage work without supervision, seeking advice where necessary, and act independently within appropriate guidelines

Desirable

Experience of working in a healthcare environment
Experience of working in an education team
Recognised IT qualifications
Experience of working with Power BI

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issue

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital or Worthing

Eastern Road

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital or Worthing

Eastern Road

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)