University Hospitals Sussex NHS Foundation Trust (279)

RTT Validation Officer

The closing date is 16 October 2025

Job summary

We are recruiting for a position based in our friendly and supportive team to work with all RTT 18 week validation.

We are looking for an enthusiastic and motivated person who is able to work well both within a team as well as unsupervised home working with strong self motivation, confidence & an eye for detail. Once fully trained there will be a working pattern of 2 onsite and 3 days working from home (over 5 days, Monday to Friday on a rota basis) with working hours being between 08:00-17:00 (This is non negotiable and based at RSCH. Please only apply if you live within commuting distance and can fulfil 2 days on site, with occasional extra days). Whilst full support will always be available you will need the motivation and strong self-discipline to manage your own assigned workload and escalate where necessary. Attention to detail is essential as you will be dealing with repetition where accuracy is key. You will need to be I.T competent and have experience with a variety of software.

NHS experience and medical terminology would be advantageous, though not essential as full training will be given to the right person.

Main duties of the job

Main duties by factor:

Using the appropriate Trust systems in place to capture and record accurate PTL data. Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.

Responsible for ensuring that patient records have the correct clock starts and clock stops, by validating and interpreting patient pathways from first outpatient appointment, through diagnostics, treatment planning and treatment. This may involve adjusting / correcting patient referrals where inaccurate data entries have been put in by divisions.
Validating the weekly and monthly reports within agreed timescales.
Monitor the PTLs to maintain accurate waiting times throughout the patient pathway
Analyse data and produce ad hoc reports as directed by the RTT Lead.
Ensure that divisional managers are aware in a timely manner of any previously unreported potential breaches of waiting times targets that are caused by validation.
Highlight any systematic data recording errors or performance concerns to the RTT Lead.
Monitor tertiary referrals for patients referred to or from another Trust for treatment.
To respond to telephone queries regarding referral to treatment time information and data collection.
Report to the RTT Lead any potential clinical governance issues, or complaints, to ensure they are dealt with in a timely and appropriate manner.

About us

At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.

We treat our patients & staff with the same compassion & empathy we expect for ourselves. We're here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.

We look forward to receiving your application & the start of your journey with UHSx.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Date posted

02 October 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Home or remote working

Reference number

279-7465300-OCT25

Job locations

Royal Sussex County Hosptial

Eastern Road

Brighton

BN2 5BE

Job description

Job responsibilities

Using the appropriate Trust systems in place to capture and record accurate PTL data.

To develop specialist knowledge relating to Referral to Treatment processes and recommend areas for improvement across other departments and divisions.

Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants

Job description

Job responsibilities

Using the appropriate Trust systems in place to capture and record accurate PTL data.

To develop specialist knowledge relating to Referral to Treatment processes and recommend areas for improvement across other departments and divisions.

Using their own initiative, supported by local guidance and the Access Policy to implement, analyse, interpret and apply judgements involving the 18 weeks rules and definitions to ensure compliance.

Person Specification

Person specification

Essential

4 GCSE's C or above including English and Mathematics
To have worked within an admin based role within the NHS / Healthcare setting within the last 2 years
I.T and systems database knowledge within the last two years
Ability / demonstrate lone working and managing workloads / prioritise and work to timescales

Desirable

NHS Medical Terminology
RTT Validation experience
Knowledge / understanding of patient pathways

Equality, Diversity & Inclustion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Person specification

Essential

4 GCSE's C or above including English and Mathematics
To have worked within an admin based role within the NHS / Healthcare setting within the last 2 years
I.T and systems database knowledge within the last two years
Ability / demonstrate lone working and managing workloads / prioritise and work to timescales

Desirable

NHS Medical Terminology
RTT Validation experience
Knowledge / understanding of patient pathways

Equality, Diversity & Inclustion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role).
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hosptial

Eastern Road

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hosptial

Eastern Road

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)