Anaesthetic Administrator

Job summary

The purpose of this role is to contribute to the efficient running of anaesthetic services by undertaking administration, the booking and outcoming of specialist anaesthetic clinics, personnel and secretarial work for the department as required. The post-holder will primarily be based at the Royal Sussex County Hospital, Brighton, however they must also be willing the work cross site and spend some of their working week at the Princess Royal Hospital, Haywards Heath.

The context for this role is that the anaesthetic department, comprised of approximately 96 consultant anaesthetists, 65 trainee anaesthetists, supported by a small administrative team, is responsible for covering some 15,000+ theatre sessions per year, plus additional regular assessment clinics for patients about to undergo an operation. The over-riding priority of the administrative team is to ensure that every session and clinic has an anaesthetist on the day. This requires the team to juggle a complex matrix of staff availability on a daily basis, where unexpected change is commonplace.

In addition, the team provides administrative and medical secretarial support to clinicians and managers, organising meetings and training courses, and providing divisional staff with performance and financial information.

Main duties of the job

• Booking of referrals and appointments for the weekly specialist anaesthetic clinics. Sending appointments to patients. Ensuring patient notes are readily available for the consultant prior to clinic date, retrieval of notes from clinic and typing of clinic letters.
• Moving and/or cancelling appointments when required.
• Maintaining a follow-up system ensuring that all investigations requested have been carried out, the results received, brought to the attention of the relevant consultant and subsequently filed.
• Processing notes for review in a timely manner, ensuring that the relevant anaesthetist has sight of them when required
• Supporting the Anaesthetic Trainee Rota Manager and Anaesthetic administration Manager with the daily running of the department and deputising where necessary.
• Assisting with wider departmental secretarial tasks, as and when required.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital

Eastern Road

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital

Eastern Road

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

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