Space Utilisation

Job description

Job responsibilities

Contribute to the planning and development of the estate, ensuring the provision of safe, fit-for-purpose environments for patients, staff and visitors, which reflect changes in clinical practice, and which are consistent with the strategic aims and objectives of the Trusts.

Attend forums to monitor progress against the annual agreed programmes and to identify and manage space demands, utilisation and property efficiency.

Support the Trust in identifying opportunities to rationalise the estate, ensuring that space is utilised effectively.

Contribute to the efficient management and effective sustainable utilisation of space across the Trust estate.

Create relationships and networks with partners and stakeholders, providing space information, influencing decisions and creative solutions.

To support the Senior Space Utilisation Manager as the Capital Development and Property point of contact on all matters relating to space management.

To provide project management and space utilisation support for projects arising from the Estates Strategy and Masterplans.

Attend and support delivery of the Site-Specific Space Management Groups, including:

efficient meeting planning and management

receiving, processing and presenting space requests

production, analysis, interpretation and comparison of space solutions

stakeholder engagement at individual, team, directorate/divisions, site-wide and Trust-wide level as required

implementation of space moves

liaison with Property Assistant Capital Project Manager to project manage capital works relating to Space Management Group approved moves

liaison with other divisions including Estates and Facilities, IM&T and external contractors to achieve seamless movement of colleagues

To support the roll out and future management of a digital space booking and utilisation monitoring system. The space booking system is complex, and the post holder must provide training and advice for all new users within the Trust.

To contribute data to the annual production of space utilisation statistical reports and coordinate with other data owners and stakeholders.

Be responsible for producing AutoCAD Technical customised drawings for space planning applications.

Inform the development, review and updating of the Trusts space utilisation programme.

To ensure that the Trust operates within current national regulations, local policies and best practice in the field of space management. This includes relevant building and healthcare estate statutory and regulatory requirements including Health Technical Memoranda and Health Building Notes.

Budget management and review are key components of this role. The post holder will work with the Senior Space Utilisation Manager and Business Operations to control the budgets for space moves and estate rationalisation actions.

Ensure that all relevant Department of Health publications, guidelines and advisory reports are reviewed, and where necessary action plans are drawn up and implemented.

For additional information please refer to JD

Person Specification

Essential

Essential

• AutoCAD required a minimum of 2 years Experience
• Relevant experience in space management
• Knowledge of NHS/Public Sector
• Educated to degree Level or equivalent knowledge

Desirable

• A Masters or equivalent experience in space/property/estate management/facilities management

Equality, Diversity, and Inclusion

Essential

• Evidence of having championed diversity in previous roles (as appropriate to role).
• Evidence of having undertaken own development to improve understanding of equalities issues.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)