Job summary
This post holder will be a key team member in supporting the Radiology Department and Management Team. The post holder will provide PA and general secretarial support as well as general administrative duties. They will need to have excellent administrative and communication skills, experience of minute taking and action tracking and be efficient at typing.
The post holder will be based at the Royal Sussex County Hospital in Brighton.
Main duties of the job
To provide high quality administrative and secretarial support to the Radiology Management Team, Radiology Consultants, Heads of department and wider Radiology Department. You will be required to demonstrate highly developed administrative and communication skills whilst undertaking a wide range of activities. Meeting planning, action tracking, diary management and managing enquiries and specialised bookings will be key components of the role. You will be required to contribute to a wide variety of tasks sometimes within urgent timeframes, many of which confidential in nature. Excellent communication skills are required to ensure the Radiology service runs efficiently.
About us
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We're here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Job description
Job responsibilities
The role of a Radiology Secretary is to provide comprehensive, efficient and high quality secretarial service to the Consultant Radiologists and Registrars, undertaking a wide range of administrative duties within set departmental targets to support the Imaging team.
To utilise excellent time management, organisational and communication skills and an adaptable, flexible approach to produce work of a high standard within expectedtargets.
The Radiology Secretary will not only need to be able to work alone and on their own initiative but also as part of a large team of secretarial and clerical support across the Imaging Department on all Brighton and Sussex University Hospital sites.
**For further details, please see the attached job description**
Job description
Job responsibilities
The role of a Radiology Secretary is to provide comprehensive, efficient and high quality secretarial service to the Consultant Radiologists and Registrars, undertaking a wide range of administrative duties within set departmental targets to support the Imaging team.
To utilise excellent time management, organisational and communication skills and an adaptable, flexible approach to produce work of a high standard within expectedtargets.
The Radiology Secretary will not only need to be able to work alone and on their own initiative but also as part of a large team of secretarial and clerical support across the Imaging Department on all Brighton and Sussex University Hospital sites.
**For further details, please see the attached job description**
Person Specification
Skills
Essential
- Organisational skills
- Excellent knowledge of a full range of secretarial procedures
- Experience establishing efficient office systems and processes
- Experience of working in a multi-disciplinary team environment
Desirable
- Previous NHS work experience in an acute setting
- Previous involvement in data collection, patient pathway tracking and data collection
Information Resourcs/IT
Essential
- Excellent knowledge of MS Office including Word, Outlook and Diary Management, Excel, Power Point
- Compliance and understanding of the Trust policy for Information Governance
- Effective and accurate keyboard skills
Desirable
- Previous use of Patient Administration Systems (PAS)
Equality, Diversity and Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
Desirable
- Evidence of having championed diversity in previous roles (as appropriate to role).
Person Specification
Skills
Essential
- Organisational skills
- Excellent knowledge of a full range of secretarial procedures
- Experience establishing efficient office systems and processes
- Experience of working in a multi-disciplinary team environment
Desirable
- Previous NHS work experience in an acute setting
- Previous involvement in data collection, patient pathway tracking and data collection
Information Resourcs/IT
Essential
- Excellent knowledge of MS Office including Word, Outlook and Diary Management, Excel, Power Point
- Compliance and understanding of the Trust policy for Information Governance
- Effective and accurate keyboard skills
Desirable
- Previous use of Patient Administration Systems (PAS)
Equality, Diversity and Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
Desirable
- Evidence of having championed diversity in previous roles (as appropriate to role).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
