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University Hospitals Sussex NHS Foundation Trust (279)

Pathology Directorate Administrator

The closing date is 15 September 2025

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Job summary

Band 4 Pathology Directorate Administrator

Are you ready to step into a role that places you at the core of a dynamic, fast-paced regional pathology service?

We're offering more than just an administrative position. This is your opportunity to become a key player in a forward-thinking, collaborative, and innovative team delivering exceptional pathology services across Sussex.

As a Directorate Administrator, you will work alongside the senior clinical and operational leadership team, supporting the smooth running of our pathology specialties including Blood Sciences, Microbiology, Histopathology and Support Services.

You'll provide high-level administrative support and play an active role in coordinating meetings, maintaining accurate records, preparing documents, and assisting in the decision-making processes that keep the service running smoothly and efficiently.

We're looking for someone who is:

  • Motivated and enthusiastic, with a can-do attitude
  • Highly organised, with strong attention to detail
  • A confident communicator, comfortable working with professionals across all levels
  • Proactive, with a willingness to bring new ideas and suggest improvements
  • Committed to supporting a service that underpins patient care across the region

If you're someone who takes pride in supporting a high-performing team and wants to play a part in shaping the future of pathology services, we'd love to hear from you.

Main duties of the job

Responsibilities include organising, attending and supporting directorate meetings, maintaining accurate action trackers, ensuring timely dissemination of meeting papers, assisting with documentation preparation, and supporting a range of administrative processes to enable the directorate to function efficiently.

In addition, the post holder will assist with the administrative coordination of education and study days and support preparatory work in advance of regulatory assessments or service reviews.

About us

At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.

We treat our patients & staff with the same compassion & empathy we expect for ourselves. We're here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.

We look forward to receiving your application & the start of your journey with UHSx.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Details

Date posted

08 September 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

279-7357958-SEP25

Job locations

Worthing Hospital

Lyndhurst Road, Worthing, West Sussex, BN11 2DH

Worthing

BN11 2DH


Job description

Job responsibilities

For further information about the remit and responsibilities of the role please review the job description attached.

Job description

Job responsibilities

For further information about the remit and responsibilities of the role please review the job description attached.

Person Specification

Experience

Essential

  • 5 GCSEs (A-C) or equivalent, including English and Maths.
  • Extensive and demonstrable knowledge and experience of the full range of administrative systems / programmes to include all Microsoft applications (Teams, Word, Excel, PowerPoint) and email proficiency.
  • Educated to at least NVQ Level 3/Diploma level or equivalent experience.

Desirable

  • Keyboard qualification or skills to RSA Level 3 or equivalent experience.
  • Previous administration experience in the NHS or another Healthcare environment.
  • Recognised IT qualification e.g. CLAIT, ECDL or equivalent.
  • Awareness of national pathology regulations (UKAS, MHRA, HTA), the Data Protection Act, and Caldicott Guidelines.

Specific Requirements

Essential

  • Advanced keyboard skills with an associated higher level of manual dexterity.
  • Minute taking, transcription and diary management.
  • Advanced typing skills at approximately 70+ words per minute.

Equality, Diversity and Inclusion

Essential

  • Evidence of having undertaken own development to improve understanding of equalities issues
  • Evidence of having championed diversity in previous roles (as appropriate to role).
Person Specification

Experience

Essential

  • 5 GCSEs (A-C) or equivalent, including English and Maths.
  • Extensive and demonstrable knowledge and experience of the full range of administrative systems / programmes to include all Microsoft applications (Teams, Word, Excel, PowerPoint) and email proficiency.
  • Educated to at least NVQ Level 3/Diploma level or equivalent experience.

Desirable

  • Keyboard qualification or skills to RSA Level 3 or equivalent experience.
  • Previous administration experience in the NHS or another Healthcare environment.
  • Recognised IT qualification e.g. CLAIT, ECDL or equivalent.
  • Awareness of national pathology regulations (UKAS, MHRA, HTA), the Data Protection Act, and Caldicott Guidelines.

Specific Requirements

Essential

  • Advanced keyboard skills with an associated higher level of manual dexterity.
  • Minute taking, transcription and diary management.
  • Advanced typing skills at approximately 70+ words per minute.

Equality, Diversity and Inclusion

Essential

  • Evidence of having undertaken own development to improve understanding of equalities issues
  • Evidence of having championed diversity in previous roles (as appropriate to role).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Lyndhurst Road, Worthing, West Sussex, BN11 2DH

Worthing

BN11 2DH


Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Lyndhurst Road, Worthing, West Sussex, BN11 2DH

Worthing

BN11 2DH


Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Head of Pathology Support Services

Jordan Reed

j.reed3@nhs.net

07979701429

Details

Date posted

08 September 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

279-7357958-SEP25

Job locations

Worthing Hospital

Lyndhurst Road, Worthing, West Sussex, BN11 2DH

Worthing

BN11 2DH


Supporting documents

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