Job summary
The Trust is in the process of a major rebuild of its Royal Sussex County Hospital (RSCH) site. The teaching, trauma and tertiary care (3Ts) programme involves a number of specialties, including Neurosciences, Cancer, Critical Care, Imaging, General/Elderly Medicine and Outpatients. These services will be moving into purpose-built or refurbished accommodation.
The post-holder will support the Capital Development and Property directorate in its delivery of all capital investment programmes of work, including providing the Project Management Office functions to programme subgroups, monthly joint Project Team/Programme Board meetings.
Main duties of the job
- Identify key areas of need, effectively manage administration and other resources required to support the programme
- Implement Programme Management Office procedures for the programme during the briefing, planning, design, construction, and operational commissioning and post project review stages
- Manage the administrative systems for the planning and delivery of the programme.
- Assist in recording and monitoring expenditure against the revenue and capital budgets and for programme, including recording and monitoring project fees, invoices and budget statements in relation to advisor's costs.
- Provide administrative support for formal reviews, including Gateway Reviews organised by the Office of GovernmentCommerce
- Be a point of contact for Trust staff, members of the public and external contractors with regardsto complaints and issues raised due to the building work.
- Provide project PMO support functions to capital workstreams and subgroups
- Ensure that subgroups, Project Team and Programme Boards and other subcommittees are properly constituted and supported appropriately, i.e. preparation of agendas, minutes of meetings, production and collation of papers. Preparing regular and ad hoc reports, briefing papers and other documents as required.
- Participate in workshops, meetings and other events, including ensuring they are organised and delivered in as professional manner
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Job description
Job responsibilities
Main Duties and Responsibilities
Communication
- To foster effective and supportive relationships with operational teams and external stakeholder to enable delivery of agreed outcomes.
- To develop strong and supportive working relationships with operational and corporate teams.
- To be able to work with multi-disciplinary teams from across the Trust to deliver agreedoutcomes.
Analytical and Judgemental skills
- Analysis of projects through monitoring of various project and programme logs e.g. action log,risk log, benefits log to highlight performance and identify actions to rectify poor performance
- Managing the Programme Director diary and Programme meeting schedule, making decisionsabout priorities and balancing conflicting requests.
- Developing and maintaining effective and efficient office systems.Planning and Organisational skills
- To plan and prioritise own and project teams work.
- To be able to manage competing and changing priorities to ensure Programme outcomes areachieved.
- To identify and plan own professional development needs.
- To undertake training to support continuous improvement and lean skills development.
- To contribute to and ensure compliance with best practice project management.
- To contribute to and ensure compliance with best practice project management.
- Provide regular reports to the capital and projects committees.
- Preparing reports and providing evidence of governance with regard to all activities undertaken.
- To apply best practice project, change and workforce management to the PMO corporateprojects programme.
- Be an advocate for excellent project delivery.
- Support and encourage innovation in the way services are delivered.
- At all times, work towards improving the quality of service to the Trust.
People Management and Development
- Contribute to the continued training of new members of staff within the department, as required.
Patient Care Delivery
- Incidental patient contact
- Carefully manage and phase capital projects in occupied areas were incidental conflict withpatients occurs.
Learning and Development
- Attend mandatory training updates as required.
- Undertake training as necessary in line with the development of the post and as agreed with theline manager as part of the personal development process.
- Achieve and demonstrate agreed standards of personal and professional development withinagreed timescales.
- To maintain own knowledge of best practice and the current evidence base for practice.
- Identify own learning needs and jointly plan training requirements with your line manager
- Participate in the Trusts appraisal process to discuss how your role will help deliver the bestpossible care to our patients and help to deliver any changes in service.
Job description
Job responsibilities
Main Duties and Responsibilities
Communication
- To foster effective and supportive relationships with operational teams and external stakeholder to enable delivery of agreed outcomes.
- To develop strong and supportive working relationships with operational and corporate teams.
- To be able to work with multi-disciplinary teams from across the Trust to deliver agreedoutcomes.
Analytical and Judgemental skills
- Analysis of projects through monitoring of various project and programme logs e.g. action log,risk log, benefits log to highlight performance and identify actions to rectify poor performance
- Managing the Programme Director diary and Programme meeting schedule, making decisionsabout priorities and balancing conflicting requests.
- Developing and maintaining effective and efficient office systems.Planning and Organisational skills
- To plan and prioritise own and project teams work.
- To be able to manage competing and changing priorities to ensure Programme outcomes areachieved.
- To identify and plan own professional development needs.
- To undertake training to support continuous improvement and lean skills development.
- To contribute to and ensure compliance with best practice project management.
- To contribute to and ensure compliance with best practice project management.
- Provide regular reports to the capital and projects committees.
- Preparing reports and providing evidence of governance with regard to all activities undertaken.
- To apply best practice project, change and workforce management to the PMO corporateprojects programme.
- Be an advocate for excellent project delivery.
- Support and encourage innovation in the way services are delivered.
- At all times, work towards improving the quality of service to the Trust.
People Management and Development
- Contribute to the continued training of new members of staff within the department, as required.
Patient Care Delivery
- Incidental patient contact
- Carefully manage and phase capital projects in occupied areas were incidental conflict withpatients occurs.
Learning and Development
- Attend mandatory training updates as required.
- Undertake training as necessary in line with the development of the post and as agreed with theline manager as part of the personal development process.
- Achieve and demonstrate agreed standards of personal and professional development withinagreed timescales.
- To maintain own knowledge of best practice and the current evidence base for practice.
- Identify own learning needs and jointly plan training requirements with your line manager
- Participate in the Trusts appraisal process to discuss how your role will help deliver the bestpossible care to our patients and help to deliver any changes in service.
Person Specification
Qualifications
Essential
- Relevant property related specialist knowledge & educated to degree level or equivalent, (e.g. property/estate management, surveying, contract management, facilities management etc.)
- Clear evidence of CPD
- Membership of a recognised professional institute (e.g. RICS, CIOB, IHEEM, BIFM, CIBSE). Minimum Incorporated level.
- GCSE Mathematics and English or equivalent
Desirable
- Professional Registration
- European Computer Driving Licence.
- Experience of delivering training programmes.
Experience
Essential
- Significant relevant post qualification experience e.g. property/estate management, building surveying, property transactions, contract management, property maintenance, project management etc.
- Knowledge & understanding of PFI contract management
- Working knowledge of technical standards in relevant areas.
- Practitioner in construction related health and safety management.
Desirable
- Knowledge of health specific technical standards HTMs, HBNs etc.
Skills
Essential
- Excellent communication skills both verbal and written
- Able to exchange maintenance, complex technical information & project related information with specialist engineers and contractors. Also to communicate that information with non-specialist user groups.
- Knowledge & experience of analysing and interpreting statistical data & report writing
- Excellent problem solving skills to ensure prompt and effective resolution of matters arising during projects or programmes of work
- Excellent planning and organisational skills in order to manage and co-ordinate day-to-day property projects with the appointed contractors, consultants, design team etc.; communicating with key stakeholders, clients and other interested parties as part of that process.
Equality, Diversity, and Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role).
Person Specification
Qualifications
Essential
- Relevant property related specialist knowledge & educated to degree level or equivalent, (e.g. property/estate management, surveying, contract management, facilities management etc.)
- Clear evidence of CPD
- Membership of a recognised professional institute (e.g. RICS, CIOB, IHEEM, BIFM, CIBSE). Minimum Incorporated level.
- GCSE Mathematics and English or equivalent
Desirable
- Professional Registration
- European Computer Driving Licence.
- Experience of delivering training programmes.
Experience
Essential
- Significant relevant post qualification experience e.g. property/estate management, building surveying, property transactions, contract management, property maintenance, project management etc.
- Knowledge & understanding of PFI contract management
- Working knowledge of technical standards in relevant areas.
- Practitioner in construction related health and safety management.
Desirable
- Knowledge of health specific technical standards HTMs, HBNs etc.
Skills
Essential
- Excellent communication skills both verbal and written
- Able to exchange maintenance, complex technical information & project related information with specialist engineers and contractors. Also to communicate that information with non-specialist user groups.
- Knowledge & experience of analysing and interpreting statistical data & report writing
- Excellent problem solving skills to ensure prompt and effective resolution of matters arising during projects or programmes of work
- Excellent planning and organisational skills in order to manage and co-ordinate day-to-day property projects with the appointed contractors, consultants, design team etc.; communicating with key stakeholders, clients and other interested parties as part of that process.
Equality, Diversity, and Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
