University Hospitals Sussex NHS Foundation Trust (279)

Medicines Governance Administrator

The closing date is 19 August 2025

Job summary

We are seeking to appoint an administrator to support the Medicines Governance team in their role to manage the safe and effective use of medicines within our hospitals and deliver a high quality and timely service. The post holder will provide comprehensive, high quality administrative/secretarial support and assist with the extensive data collection and analysis required as part of the medicines governance agenda.

Medicines governance impacts every speciality within our hospitals and is centered around the patient receiving safe and effective medicines.

Main duties of the job

The post holder will be expected to provide active input and assist with the co-ordination of audit activity and presentation of audit reports, according to the needs of the Service.
Arrange meetings, issue agendas, take minutes, type and distribute minutes and reports for the PGD group and Medicines Safety group and others as required
Collate and distribute published circulars and correspondence e.g. MHRA alerts and recalls
Able to extract data from relevant systems such as DATIX and Tendable (after training).
Participate in the review and writing of reports, including creation of graphs and simple data analysis.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/

Date posted

05 August 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

279-7344355-AUG25

Job locations

Worthing Hospital

Lyndhurst Road

Worthing

BN11 2DH

Job description

Job responsibilities

To develop and maintain a high level of competence relating to the secretarial skills required to fulfil the role
To undertake data analysis and ensure that reports are accurately produced and issued in a timely fashion.
To identify scope for improvements in reports and presentations to maximise efficient time management for the team
Provide personal administrative support to the Principal Pharmacist, Medicines Safety, Quality and Governance and other team members as needed, including responding to email or diary management as required.

Job description

Job responsibilities

To develop and maintain a high level of competence relating to the secretarial skills required to fulfil the role
To undertake data analysis and ensure that reports are accurately produced and issued in a timely fashion.
To identify scope for improvements in reports and presentations to maximise efficient time management for the team
Provide personal administrative support to the Principal Pharmacist, Medicines Safety, Quality and Governance and other team members as needed, including responding to email or diary management as required.

Person Specification

Experience, qualifications and skills

Essential

English "O" level or GCSE, NVQ3, RSA3 or equivalent qualifications in Secretarial related subjects.
Demonstrable knowledge of secretarial procedures at a high level of competence acquired through both training and experience.
Knowledge of secretarial function related software programmes, in particular "Word" and Excel.
Proven data analysis skills

Desirable

Experience using relevant information management systems
Experience in providing healthcare administration

Equality, diversity & Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role)
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Experience, qualifications and skills

Essential

English "O" level or GCSE, NVQ3, RSA3 or equivalent qualifications in Secretarial related subjects.
Demonstrable knowledge of secretarial procedures at a high level of competence acquired through both training and experience.
Knowledge of secretarial function related software programmes, in particular "Word" and Excel.
Proven data analysis skills

Desirable

Experience using relevant information management systems
Experience in providing healthcare administration

Equality, diversity & Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role)
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Lyndhurst Road

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

Lyndhurst Road

Worthing

BN11 2DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)