University Hospitals Sussex NHS Foundation Trust (279)

Speciality Coordinator

The closing date is 12 August 2025

Job summary

The Respiratory team at St Richards Hospital is looking for a full time (37.5 hours) per week Speciality Coordinator to join their team to manage a full and comprehensive administrative service for the Consultants and medical staff.

To act as the first point of contact, for service users.
To monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate.
Coordinate and allocate work within the admin team to ensure the effective and efficient operation of the administrative function.

Main duties of the job

We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the medical staff.Previous secretarial/administration experience and excellent audio typing skills are essential. Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team.If you think you have the qualities to fill this post then we would like to hear from you.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Date posted

29 July 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Per annum

Contract

Permanent

Working pattern

Full-time

Reference number

279-7312302-JUL25

Job locations

St Richards Hospital

Spitalfield Ln

Chichester

PO19 6SE

Job description

Job responsibilities

Reviewing (Past) clinic arrivals/outcomes ensuring all actions have been completed on PAS
Regularly reviewing/booking and validating from Consultants f/u pending lists
Actioning CRB (clinic rebook) requests for Consultants leave and template changes
Tracking and chasing of results/diagnostics/patient updates
Review future clinics to ensure utilised, highlighting any unutilised/capacity issues
Support typing and booking of appointments
Supporting both the Care Group Support Manager/s and Support Specialty Coordinators as required

Job description

Job responsibilities

Reviewing (Past) clinic arrivals/outcomes ensuring all actions have been completed on PAS
Regularly reviewing/booking and validating from Consultants f/u pending lists
Actioning CRB (clinic rebook) requests for Consultants leave and template changes
Tracking and chasing of results/diagnostics/patient updates
Review future clinics to ensure utilised, highlighting any unutilised/capacity issues
Support typing and booking of appointments
Supporting both the Care Group Support Manager/s and Support Specialty Coordinators as required

Person Specification

Essential shortlisting criteria

Essential

oGCSE's C or above in English and Maths and/or equivalent level of knowledge & experience
oRSA Stage III Typing or equivalent VRQ Vocational Level 3 or 4 or equivalent qualification
oKnowledge of Medical Terminology
oSignificant experience as a Medical Secretary
oExcellent knowledge of a full range of administrative/secretarial procedures and systems

Desirable

oMedical Secretarial qualification
oPrevious NHS work experience in an acute or primary care setting

Equality Diversity & Inclusion

Essential

Evidence of having undertaken own development to improve understanding of equalities issues
Evidence of having championed diversity in previous roles (as appropriate to role).

Person Specification

Essential shortlisting criteria

Essential

oGCSE's C or above in English and Maths and/or equivalent level of knowledge & experience
oRSA Stage III Typing or equivalent VRQ Vocational Level 3 or 4 or equivalent qualification
oKnowledge of Medical Terminology
oSignificant experience as a Medical Secretary
oExcellent knowledge of a full range of administrative/secretarial procedures and systems

Desirable

oMedical Secretarial qualification
oPrevious NHS work experience in an acute or primary care setting

Equality Diversity & Inclusion

Essential

Evidence of having undertaken own development to improve understanding of equalities issues
Evidence of having championed diversity in previous roles (as appropriate to role).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

St Richards Hospital

Spitalfield Ln

Chichester

PO19 6SE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

St Richards Hospital

Spitalfield Ln

Chichester

PO19 6SE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)