University Hospitals Sussex NHS Foundation Trust (279)

SAU/Acute Floor Administrator

The closing date is 10 August 2025

Job summary

This role is a front line administrative and reception position, where positive, caring, and supportive interactions with patients are key. You will provide an efficient and effective service in theSurgical Assessment Unit, managing a regular intake of patients arriving at the department with a variety of medical and surgical issues.

Good communication and inter-personal skills are essential, interacting with tact, diplomacy, and resilience as you manage the arrival of patients and relatives within the EAC and SA unit.

Main duties of the job

Deal with all telephone enquiries from patients, GPs, and other departments within the hospital in an efficient and effective manner. Liaise with patients/clients whose first language is not English. Must be able to make independent decisions relating to enquires and advise the necessary people/staff.

Liaise with various other departments within the hospital and outside, i.e., out-patient department, GPs, other hospitals, Police, Social Workers.

To work with colleagues to ensure that relevant information is disseminated effectively and appropriately to staff across the site in a timely manner.

To take clear and accurate messages and ensure prompt delivery to the appropriate person.

To escalate to team leader issues which require intervention.

Responsible for effective shift handover.

The post holder is the first point of contact for the patient and must be able to judge the situation. Can multi-task and be able to work under pressure. Be able to answer complex and sensitive enquires both in person and over the telephone.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in ourOutstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Date posted

22 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

279-7111926-JUL25

Job locations

Royal Sussex County Hospital

Brighton

BN2 5BE

Job description

Job responsibilities

To participate in the EACU/SAU Administration team rota providing a 7-day service fully and flexibly from 07:30-20:00 to the unit and as necessary work across the Acute Floor providing support as directed.

To proactively organise support services, e.g. transport, portering, social services, domestic, catering, interpreting services, etc. as directed by the nurse in charge.

Maintain confidentiality and dignity at all times.

To be aware of and contribute to the management of Health & Safety in relation to the working environment.

Responsible for accurate data entry and processing on Careflow (PAS) and Symphony system and record case note movement on tracking system.

Supervise new members of staff.

To deal with all queries in an efficient and courteous manner using judgment and prioritisation skills.

Job description

Job responsibilities

To proactively organise support services, e.g. transport, portering, social services, domestic, catering, interpreting services, etc. as directed by the nurse in charge.

Maintain confidentiality and dignity at all times.

To be aware of and contribute to the management of Health & Safety in relation to the working environment.

Responsible for accurate data entry and processing on Careflow (PAS) and Symphony system and record case note movement on tracking system.

Supervise new members of staff.

To deal with all queries in an efficient and courteous manner using judgment and prioritisation skills.

Person Specification

Essential and Desirable

Essential

People facing role/ Customer service experience.
Strong knowledge of basic computer packages Word, Excel, Outlook
Must be able to deal with patients in medical distress, including associated sounds, sights and smells.
Able to work in a close and very busy office environment with a constant flow of telephone calls.
Able to maintain accurate records and documentation.

Desirable

Good working knowledge of medical terminology
Careflow PAS & Symphony computer training

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role
Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Essential and Desirable

Essential

People facing role/ Customer service experience.
Strong knowledge of basic computer packages Word, Excel, Outlook
Must be able to deal with patients in medical distress, including associated sounds, sights and smells.
Able to work in a close and very busy office environment with a constant flow of telephone calls.
Able to maintain accurate records and documentation.

Desirable

Good working knowledge of medical terminology
Careflow PAS & Symphony computer training

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles (as appropriate to role
Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Royal Sussex County Hospital

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)