University Hospitals Sussex NHS Foundation Trust (279)

Cancer Admin Support

The closing date is 13 July 2025

Job summary

The Cancer Services Team are looking for a Data officer who will work alongside Patient Pathway Coordinator (PPC) and MDT Coordinator Teams to ensure patients have a timely, efficient, effective and supported journey through their cancer pathway.

The post-holder will:

Ensure the recording of clinical information for all cancer patients is accurately entered
Maintain data entry requirements by following data programme techniques and procedures
Be responsible for collating missing data and confirming information from various sources to ensure complete and accurate data entry
Support the Cancer team in the preparation of regular monitoring and analysis reports for this cohort of cancer patients
Provide and receive complicated and sensitive information, and give explanations and instructions clearly and concisely where barriers to communication may exist, including challenging behaviour, learning disability and recent bereavement.
Answer internal and external telephone enquires in an efficient manner, from other members of staff, other departments, patients/relatives, GPs and other hospitals.

Successful applicants should be able to demonstrate they are able to manage a diverse workload on their own initiative, be excellent communicators, and be organised and systematic and accurate in the way they work. The posts offered will be a mixture of fixed term, substantive, full/part time and will be discussed at interview.

Main duties of the job

To ensure the recording of clinical information for all cancer patients is accurately entered.
To become familiar with the data stored within medical notes and on the Trust's computer systems about patients with cancer.
Maintain data entry requirements by following data programme techniques and procedures.
Maintain operations by following policies and procedures reporting any necessary changes required.
To be responsible for collating missing data and confirming information from various sources to ensure complete and accurate data entry.
To have a basic understanding and familiarity with medical terminology.
To ensure all information follows the Caldicott information governance guidelines.
To support the Cancer team in the preparation of regular monitoring and analysis reports for this cohort of cancer patients.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.

Date posted

01 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

279-7117458-JUL25

Job locations

University Hospitals Sussex

Lyndhurst Road

Worthing

BN112DH

Job description

Job responsibilities

To ensure the recording of clinical information for all cancer patients is accurately entered.
To become familiar with the data stored within medical notes and on the Trusts computer systems about patients with cancer.
Maintain data entry requirements by following data programme techniques and procedures.
Maintain operations by following policies and procedures reporting any necessary changes required.
To be responsible for collating missing data and confirming information from various sources to ensure complete and accurate data entry.
To have a basic understanding and familiarity with medical terminology.
To ensure all information follows the Caldicott information governance guidelines.
To support the Cancer team in the preparation of regular monitoring and analysis reports for this cohort of cancer patients.

Job description

Job responsibilities

To ensure the recording of clinical information for all cancer patients is accurately entered.
To become familiar with the data stored within medical notes and on the Trusts computer systems about patients with cancer.
Maintain data entry requirements by following data programme techniques and procedures.
Maintain operations by following policies and procedures reporting any necessary changes required.
To be responsible for collating missing data and confirming information from various sources to ensure complete and accurate data entry.
To have a basic understanding and familiarity with medical terminology.
To ensure all information follows the Caldicott information governance guidelines.
To support the Cancer team in the preparation of regular monitoring and analysis reports for this cohort of cancer patients.

Person Specification

Experience/Qualifications

Essential

5 GCSE's or equivalent
Knowledge of clerical/administrative procedures and systems
Relevant experience of working with the NHS or other health related job.
Experience of working with data entry and analysis

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles

Equality, Diversity, and Inclusion

Essential

Evidence of having undertaken own development to improve understanding of equalities issues

Person Specification

Experience/Qualifications

Essential

5 GCSE's or equivalent
Knowledge of clerical/administrative procedures and systems
Relevant experience of working with the NHS or other health related job.
Experience of working with data entry and analysis

Equality, Diversity, and Inclusion

Essential

Evidence of having championed diversity in previous roles

Equality, Diversity, and Inclusion

Essential

Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

University Hospitals Sussex

Lyndhurst Road

Worthing

BN112DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

University Hospitals Sussex

Lyndhurst Road

Worthing

BN112DH

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)