Job summary
An exciting opportunity has arisen to join the Workforce Planning & Deployment team within University Hospitals Sussex NHS Foundation Trust (UHSx) as a Workforce Planning & Deployment Specialist. You will be a key role within the workforce planning function and be responsible for providing high quality reporting, analysis and presentation of complex medical and non-medical workforce deployment information.
You will utilise a variety of rostering and HR systems providing an integrated approach to workforce planning and deployment. Reporting will include data relating to attendance, rostering performance, job planning, roster fill rate and other HR related metrics.
Main duties of the job
o Responsible for supporting the medical & non-medical rostering & deployment teams by creating a suite of reports & dashboards for operational & clinical leaders, divisions & corporate teamso Provide data & statistical analysis relating to the management & deployment of our medical & non-medical workforceo Produce regular & ad hoc reports as required from a range of HR systemso Analysing & interpreting highly complex shift & working patterns at individual, ward & organisation level to support the development of rostering processes & practice o In conjunction with others lead the development & embedding of KPIs relating to workforce deployment & effective workforce managemento Provide specific reports for internal and external audits and support the implementation of recommendations o Present highly complex data to a range of audiences using graphs & chartso Interpret & present complex data, making judgements about assumptions/data definitions & making recommendations to senior managerso Support the medical & non-medical rostering & deployment teams in contributing to the delivery of Trust strategies, action plans, & specific projectso Support formulating plans for delivery, which will often involve complex relationships & alignment between projects & programmes of work including responding flexibly & making appropriate adjustments based on changing circumstanceso Judging when to manage issues within own scope/autonomy & when to escalate
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Job description
Job responsibilities
Supporting the development of the annual workforce plan and the ongoing monitoring and reporting against plan throughout the year. Exciting opportunity to be involved in the longer term strategic workforce planning as part of the Trusts 5 year strategy.
For full responsibilities please see attached JD & Person Specification
Job description
Job responsibilities
Supporting the development of the annual workforce plan and the ongoing monitoring and reporting against plan throughout the year. Exciting opportunity to be involved in the longer term strategic workforce planning as part of the Trusts 5 year strategy.
For full responsibilities please see attached JD & Person Specification
Person Specification
Experience / Qualifications
Essential
- In-depth specialist knowledge of data manipulation, statistics and critical analysis acquired through an undergraduate degree or equivalent gained through qualifications and relevant experience
- In-depth, specialist knowledge of data (including data extraction, validation, manipulation, analysis and interpretation) in an NHS context.
- Good general awareness of current NHS policy and priorities.
- Strong track record in stakeholder engagement and good communication of complex issues to different audiences
- Experience of developing/delivering staff training in own areas of expertise
Desirable
- Experience of project management
- Experience of conference presentations
- Understanding of workforce metrics and KPI's.
- Experience of using ESR
Communication & Interpersonal
Essential
- Expertise in communicating (verbal and in writing) to 'lay' audiences
- Ability to work effectively as part of a team. In particular to form and maintain collaborative relationships with peers across the Trust
- Significant experience of working with workforce or organisational data
Analytical & Judgemental
Essential
- Able to demonstrable insight and innovation in producing business intelligence and management information
- Able to assess risks to successful project delivery (time, cost, quality), taking appropriate remedial action (within own scope of responsibility), and escalating issues when appropriate.
- Experience of selecting and applying quantitative and qualitative research methods.
Planning & Organisational
Essential
- Well-developed administrative skills including the ability to work under own initiative, organise and prioritise workloads, meet deadlines and work well under pressure.
Information and Communication Technology
Essential
- Ability to understand and use advanced features of Microsoft applications e.g. pivot tables, charts and databases (EXCEL); tables, forms, queries, reports and macros
- Strong Data Visualisation skills.
Equality Diversity & Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role).
Person Specification
Experience / Qualifications
Essential
- In-depth specialist knowledge of data manipulation, statistics and critical analysis acquired through an undergraduate degree or equivalent gained through qualifications and relevant experience
- In-depth, specialist knowledge of data (including data extraction, validation, manipulation, analysis and interpretation) in an NHS context.
- Good general awareness of current NHS policy and priorities.
- Strong track record in stakeholder engagement and good communication of complex issues to different audiences
- Experience of developing/delivering staff training in own areas of expertise
Desirable
- Experience of project management
- Experience of conference presentations
- Understanding of workforce metrics and KPI's.
- Experience of using ESR
Communication & Interpersonal
Essential
- Expertise in communicating (verbal and in writing) to 'lay' audiences
- Ability to work effectively as part of a team. In particular to form and maintain collaborative relationships with peers across the Trust
- Significant experience of working with workforce or organisational data
Analytical & Judgemental
Essential
- Able to demonstrable insight and innovation in producing business intelligence and management information
- Able to assess risks to successful project delivery (time, cost, quality), taking appropriate remedial action (within own scope of responsibility), and escalating issues when appropriate.
- Experience of selecting and applying quantitative and qualitative research methods.
Planning & Organisational
Essential
- Well-developed administrative skills including the ability to work under own initiative, organise and prioritise workloads, meet deadlines and work well under pressure.
Information and Communication Technology
Essential
- Ability to understand and use advanced features of Microsoft applications e.g. pivot tables, charts and databases (EXCEL); tables, forms, queries, reports and macros
- Strong Data Visualisation skills.
Equality Diversity & Inclusion
Essential
- Evidence of having undertaken own development to improve understanding of equalities issues
- Evidence of having championed diversity in previous roles (as appropriate to role).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
