Job summary
An exciting opportunity has arisen to join a fast paced and vibrant team. Supporting the Urgent and Emergency Care Directorate the successful post-holder will ensure appropriate medical and clinical cover in emergency department and acute medical unit on a daily basis.
This is a vital role in helping our teams and services deliver excellent care for our patients.
Main duties of the job
Junior Doctor Rota Management
The Rota Coordinators' key responsibilities lie within planning and managing the consultant and junior doctor rotas. This role will involve working closely with the clinical teams and operational management team to ensure the rotas are compliant with service delivery. The Rota Coordinator works proactively to source cover for gaps on the rota for clinic and ward cover. Responsibilities include managing rota and capacity gaps, escalating and supporting the actions to address.
One post is based at St Richard's, and one post at Worthing.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in ourOutstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
Job description
Job responsibilities
The rota coordinator has responsibility for planning and managing the consultant and junior doctor rotas. This role will involve working closely with the operational management team to ensure the rotas are compliant in delivering service requirements and managing capacity gaps.
For full details please see attached Job Description and Person Specification
Job description
Job responsibilities
The rota coordinator has responsibility for planning and managing the consultant and junior doctor rotas. This role will involve working closely with the operational management team to ensure the rotas are compliant in delivering service requirements and managing capacity gaps.
For full details please see attached Job Description and Person Specification
Person Specification
Experience/Qualifications
Essential
- oEducated to NVQ Level 3 or equivalent level of experience 5 GCSE (A*- C) which must include English and Maths
- oEvidence of recent further professional development
- oGood working experience with Microsoft applications and digital tools and applications
Desirable
- oExperience in the healthcare sector
Skills
Essential
- Able to acquire and apply knowledge and understanding of Trust policies, standard operating procedures and rota rules of medical administration
- oAbility to collaborate effectively and maintain strong working relationships with key people and teams.
- oGood planning skills with a strong eye for detail and accuracy.
- oAble to problem-solve, demonstrate initiative, explore options and engage with colleagues for support in implementing mitigation plans and solutions to ensure appropriate levels of cover.
- oAble to making improvements within own role and team approach to rota management.
- oProven track record of delivering high quality rota management
- oAble to positively influence, negotiate and motivate others.
- oAbility to balance competing priorities and achieve challenging deadlines, problem-solve and engage with colleagues to escalate concerns and form contingency plans and solutions
- oTrack record of achieving performance, financial and service targets.
- oProactive rota management to ensure appropriate cover for leave and sickness.
- oAble to identify gaps and trends in rotas and work proactively to fill gaps.
personal atttibutes
Essential
- Able to remain calm in managing competing demands and communicating with othersted team
- oExpected to work independently & autonomously with awareness of boundaries, and delegation
- oResponsible for own professional actions and have sufficient autonomy for the delivery of the role
- oAble to communicate detailed information concisely
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification
Experience/Qualifications
Essential
- oEducated to NVQ Level 3 or equivalent level of experience 5 GCSE (A*- C) which must include English and Maths
- oEvidence of recent further professional development
- oGood working experience with Microsoft applications and digital tools and applications
Desirable
- oExperience in the healthcare sector
Skills
Essential
- Able to acquire and apply knowledge and understanding of Trust policies, standard operating procedures and rota rules of medical administration
- oAbility to collaborate effectively and maintain strong working relationships with key people and teams.
- oGood planning skills with a strong eye for detail and accuracy.
- oAble to problem-solve, demonstrate initiative, explore options and engage with colleagues for support in implementing mitigation plans and solutions to ensure appropriate levels of cover.
- oAble to making improvements within own role and team approach to rota management.
- oProven track record of delivering high quality rota management
- oAble to positively influence, negotiate and motivate others.
- oAbility to balance competing priorities and achieve challenging deadlines, problem-solve and engage with colleagues to escalate concerns and form contingency plans and solutions
- oTrack record of achieving performance, financial and service targets.
- oProactive rota management to ensure appropriate cover for leave and sickness.
- oAble to identify gaps and trends in rotas and work proactively to fill gaps.
personal atttibutes
Essential
- Able to remain calm in managing competing demands and communicating with othersted team
- oExpected to work independently & autonomously with awareness of boundaries, and delegation
- oResponsible for own professional actions and have sufficient autonomy for the delivery of the role
- oAble to communicate detailed information concisely
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
