University Hospitals Sussex NHS Foundation Trust (279)

Infection Prevention and Control Team Administrator/Secretary

Information:

This job is now closed

Job summary

The Trusts Infection Prevention and Control service are seeking a proactive, dynamic team player with excellent communication and IT skills.The successful candidate must possess proficient IT and organisational skills, together with administrative experience. The successful candidate will be comfortable engaging with all staff grades and have the communication skills to support this.You will be working in a team of very supportive, committed and talented people. If you would like to discuss the roles and responsibilities further, please contact us for an informal chat.

Main duties of the job

The individual will be supporting the Corporate Director of IPC, Infection Control Doctor and Deputy Director of IPC with personal administration.To provide administrative/secretarial support to the Infection Prevention and Control Team (IPCT).To assist with data collection and analysis required as part of the national Infection Control agenda (full training will be given).To set up and manage invitations, minutes and papers for agreed meetings, including robust and clear action outputs and timely circulation.The post holder will assist with the co-ordination of audit activity and presentation of audit reports, according to the needs of the service.

About us

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex

Details

Date posted

26 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

279-6610928-NOV24

Job locations

Worthing Hospital

University Hospitals

Worthing

BN11 2DH


Job description

Job responsibilities

- Manage the incoming requests including telephone, email and face to face communications. Respond and escalate these requests in an appropriate format.- Communicate information which may be of a complicated or sensitive nature to staff and other departments.- Build a good rapport with internal and external stakeholders to make arrangements for meetings, events and workshops.- Arrange meetings, issue agendas, take minutes, type and distribute minutes and reports.- Organise appropriate rooms, materials and tools to effectively run the IPC service.- Produce spreadsheets and audit information as required.- Produce educational presentations and policy updates as directed by the Infection Prevention and Control Team.- Enter surveillance data into relevant databases as required.- Word processing of reports and letters from manuscript or audio using Microsoft Office software products.

Job description

Job responsibilities

- Manage the incoming requests including telephone, email and face to face communications. Respond and escalate these requests in an appropriate format.- Communicate information which may be of a complicated or sensitive nature to staff and other departments.- Build a good rapport with internal and external stakeholders to make arrangements for meetings, events and workshops.- Arrange meetings, issue agendas, take minutes, type and distribute minutes and reports.- Organise appropriate rooms, materials and tools to effectively run the IPC service.- Produce spreadsheets and audit information as required.- Produce educational presentations and policy updates as directed by the Infection Prevention and Control Team.- Enter surveillance data into relevant databases as required.- Word processing of reports and letters from manuscript or audio using Microsoft Office software products.

Person Specification

Experience/Qualifications

Essential

  • 5 GSCE's including English & Maths or equivalent
  • Demonstrable experience of working in an administrative role at a high level of competence
  • Knowledge and experience of secretarial function software programmes

Desirable

  • Experience of working in a health care organisation

Skills

Essential

  • Proven data analysis skills
  • Proven written & verbal communication skills
  • Able to multitask, organise and manage responsibilities with referral to senior staff when required in a timely and efficient manner

Desirable

  • Able to participate in the production and presentation of audit data

People Management & Development

Essential

  • Experience and evidence of building strong working relationships

Desirable

  • Supervise/train new peer staff

Equality, Diversity & Inclusion

Essential

  • Evidence of having championed diversity in previous roles (as appropriate to role)
  • Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification

Experience/Qualifications

Essential

  • 5 GSCE's including English & Maths or equivalent
  • Demonstrable experience of working in an administrative role at a high level of competence
  • Knowledge and experience of secretarial function software programmes

Desirable

  • Experience of working in a health care organisation

Skills

Essential

  • Proven data analysis skills
  • Proven written & verbal communication skills
  • Able to multitask, organise and manage responsibilities with referral to senior staff when required in a timely and efficient manner

Desirable

  • Able to participate in the production and presentation of audit data

People Management & Development

Essential

  • Experience and evidence of building strong working relationships

Desirable

  • Supervise/train new peer staff

Equality, Diversity & Inclusion

Essential

  • Evidence of having championed diversity in previous roles (as appropriate to role)
  • Evidence of having undertaken own development to improve understanding of equalities issues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

University Hospitals

Worthing

BN11 2DH


Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Worthing Hospital

University Hospitals

Worthing

BN11 2DH


Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Deputy Director Infection Prevention and Control

Sharon Reed

sharon.reed1@nhs.net

07342075093

Details

Date posted

26 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

279-6610928-NOV24

Job locations

Worthing Hospital

University Hospitals

Worthing

BN11 2DH


Supporting documents

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