Job summary
Breast Screening Office Manager
The Breast Screening Department based near Preston Park in Brighton is looking for a new Office Manager to lead our friendly team.
If you are a proactive, organised and hard working person with good communication and interpersonal skills who can interact with patients and colleagues at all levels with tact and diplomacy, then we would love to hear from you.
High level of IT literacy and the ability to pick up and use different systems is essential. Previous experience of managing staff and strong leadership skills would be beneficial.
This is a full time post Monday to Friday 09.00-17.00
For further details / informal visits contact:
Catherine Stewart, Programme Manager on 01273 696955 Ext. 63722 or e-mail Catherine.stewart11@nhs.net
Main duties of the job
The East Sussex Brighton and Hove Breast Screening Service provides a three year rolling programme of breast screening to clients between the ages of 50-70 and an annual screening programme for clients aged 20+ identified as being at very high risk of breast cancer.
The Breast Screening Office Manager is responsible for the screening office which provides the administrative functions for the Breast Screening Programme. The screening office is responsible for overseeing the process of sending invitation letters to women eligible for screening using the National Breast Screening System, based on lists derived from the BS Select system and for making sure all women receive the right result following their screening episode.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex.
Job description
Job responsibilities
- Assist with the ongoing maintenance of the 3-year screening round plan, monitoring circumstances so there are no delays to the 36-month recall standard
- Production of regular breast screening population estimates from BS Select to help produce and maintain the screening round plan
- To lead on the teams administrative systems, quality management systems and processes and implement improvements to the service on an ongoing basis
- Being a named contact point for the management of the national breast screening system (NBSS), having a designated deputy for this role so there is system access and maintenance at all times
- Issuing user logins and passwords as appropriate
- Making sure new technology and software updates are installed as necessary on IT systems and identifying and rectifying faults and issuing communications to relevant members of staff
- Working with Trust IT so that remote access to theNBSSsystem is available to authorised users, includingNBSSSupport,SQASand screening histories information manager (SHIM)
- Developing a knowledge and understanding of the consolidated standards (national standards) for breast screening
- Managing the collection of statistical information on current workload and screening activity
- Assisting with the production of the KC62, KC63 and the annual NHSBSP and Association of Breast Surgery (ABS) audit of screen detected cancers
- Managing administrative staff, their recruitment, induction, training and competency
- Undertaking appraisals and overseeing staff personal development
- Attending regional role specific meetings facilitated bySQASand reviewing and making recommendations relating to NHSBSPguidelines and computer issues through the regional forum
- Participating in local management meetings such as programme board, senior management team and service staff meetings
- Participating in the agreement of the service level specification with local commissioning teams
- Participating in health promotion activities as and when required to meet service demands
- Participating in the investigation of complaints and incidents relating to the service and, where necessary, reporting toSQASaccording to screening guidance and implementing identified corrective procedures
Job description
Job responsibilities
- Assist with the ongoing maintenance of the 3-year screening round plan, monitoring circumstances so there are no delays to the 36-month recall standard
- Production of regular breast screening population estimates from BS Select to help produce and maintain the screening round plan
- To lead on the teams administrative systems, quality management systems and processes and implement improvements to the service on an ongoing basis
- Being a named contact point for the management of the national breast screening system (NBSS), having a designated deputy for this role so there is system access and maintenance at all times
- Issuing user logins and passwords as appropriate
- Making sure new technology and software updates are installed as necessary on IT systems and identifying and rectifying faults and issuing communications to relevant members of staff
- Working with Trust IT so that remote access to theNBSSsystem is available to authorised users, includingNBSSSupport,SQASand screening histories information manager (SHIM)
- Developing a knowledge and understanding of the consolidated standards (national standards) for breast screening
- Managing the collection of statistical information on current workload and screening activity
- Assisting with the production of the KC62, KC63 and the annual NHSBSP and Association of Breast Surgery (ABS) audit of screen detected cancers
- Managing administrative staff, their recruitment, induction, training and competency
- Undertaking appraisals and overseeing staff personal development
- Attending regional role specific meetings facilitated bySQASand reviewing and making recommendations relating to NHSBSPguidelines and computer issues through the regional forum
- Participating in local management meetings such as programme board, senior management team and service staff meetings
- Participating in the agreement of the service level specification with local commissioning teams
- Participating in health promotion activities as and when required to meet service demands
- Participating in the investigation of complaints and incidents relating to the service and, where necessary, reporting toSQASaccording to screening guidance and implementing identified corrective procedures
Person Specification
Shortlisting
Essential
- IT Skills
- Experience of working in an Administrative role with a proven record of problem solving and managing a team of staff
- GCSE or equivalent Maths and English
- Ability to work within a multi-disciplinary framework
- Experience of working in an Administrative role with a proven record of problem solving and managing a team of staff
Desirable
- Staff Management
- ECDL or equivalent IT qualification
- Experience of NBSS, BS Select and other local Trust IT systems
- Understanding of the NHS Breast Screening Programme
- Working within an Health care environment
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Person Specification
Shortlisting
Essential
- IT Skills
- Experience of working in an Administrative role with a proven record of problem solving and managing a team of staff
- GCSE or equivalent Maths and English
- Ability to work within a multi-disciplinary framework
- Experience of working in an Administrative role with a proven record of problem solving and managing a team of staff
Desirable
- Staff Management
- ECDL or equivalent IT qualification
- Experience of NBSS, BS Select and other local Trust IT systems
- Understanding of the NHS Breast Screening Programme
- Working within an Health care environment
Equality, Diversity, and Inclusion
Essential
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
