Job summary
An exciting opportunity has arisen for Personal Assistant and Team Co-ordinator, to provide high quality administrative support to the Commercial Directorate
The post holder will manage the smooth running of the Procurement and Commercial Team, ensuring the highest standard of business support. The post holder will also have the opportunity to support specific commercial projects including preparing and circulating projects reports and maintaining action logs.
Recent experience in an administrative role in a fast paced complex environment is essential. A willingness to learn, explore new areas and enhance your skills is also essential as our work is varied and diverse.
Main duties of the job
This is a challenging role which requires someone with excellent organisational skills who is used to dealing with conflicting priorities. Diary management is a key part of the role so applicants must have previous experience in the co-ordination and planning of complex activities.
You will have excellent verbal and written skills and the ability to communicate effectively at all levels within the organisation and with key external stakeholders. The aptitude to work on your own initiative and the ability to prioritise your work effectively, whilst handling a busy team, is essential as you will be required to manage large volumes of work with a very fast turnaround.
You will be required to prepare communications and presentations to a high standard, so an excellent working knowledge of word processing, spreadsheet and presentational software is required along with the ability to maintain high levels of confidentiality. Applicants will need to have experience of working in a busy organisation and servicing of meetings including preparing and distributing agenda papers and taking and producing accurate high quality minutes and action points.
About us
Join us atUHSussex, every day is different, you can be the change, better never stops
At UHSussex we're proud to be at the heart of the NHS. As one of theUK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Improving lives:We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First. Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.
Build a career with us:As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
Job description
Job responsibilities
Our team have a range of backgrounds and experience. We are united by our desire to build strong relationships with operational and clinical colleagues and with our suppliers in order to deliver value to the Trust and to our patients.
All staff within the team have access to training and development opportunities, including support for a professional qualification.
As a team we support an inclusive culture and diversity for our staff. We are committed to encouraging further development and growth from diverse groups, and we welcome applications from people of all abilities and from under-represented groups, which we are able to support with our range of flexible and inclusive options.
Dont feel that you meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a diverse, inclusive, and authentic workplace and team, so if youre excited about this role but your previous experience doesnt align perfectly with every qualification in the job description, we encourage you to contact us for a discussion. You may be just the right candidate for this or other roles
Due to the nature of the role, you will be expected to spend part of your working week on the hospital site. We support flexible working arrangements. Applications from staff who are interested in working part-time, job share or another flexible approach are welcomed.
- To provide administrative support to the Commercial Directorate to support the efficient and effective working of the team.
- To provide personal administration support to the Commercial Director, Associate Commercial Director and Chief Procurement Officer.
- To support specific commercial projects including preparing and circulating projects reports and maintaining action logs.
- The post holder will need to work autonomously and will be responsible for implementing team administrative processes to support the effective running of the team. This will require effective planning, organisation and communication in a complex environment.
- To be responsible for ensuring pro-active and responsive daily management of diary, emails, telephone calls and other correspondence.
- The post holder will be based with the Commercial Team in either Brighton or Chichester (depending on the circumstances of the successful candidate). The post holder may be asked to travel to other locations to respond to business needs.
Job description
Job responsibilities
Our team have a range of backgrounds and experience. We are united by our desire to build strong relationships with operational and clinical colleagues and with our suppliers in order to deliver value to the Trust and to our patients.
All staff within the team have access to training and development opportunities, including support for a professional qualification.
As a team we support an inclusive culture and diversity for our staff. We are committed to encouraging further development and growth from diverse groups, and we welcome applications from people of all abilities and from under-represented groups, which we are able to support with our range of flexible and inclusive options.
Dont feel that you meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a diverse, inclusive, and authentic workplace and team, so if youre excited about this role but your previous experience doesnt align perfectly with every qualification in the job description, we encourage you to contact us for a discussion. You may be just the right candidate for this or other roles
Due to the nature of the role, you will be expected to spend part of your working week on the hospital site. We support flexible working arrangements. Applications from staff who are interested in working part-time, job share or another flexible approach are welcomed.
- To provide administrative support to the Commercial Directorate to support the efficient and effective working of the team.
- To provide personal administration support to the Commercial Director, Associate Commercial Director and Chief Procurement Officer.
- To support specific commercial projects including preparing and circulating projects reports and maintaining action logs.
- The post holder will need to work autonomously and will be responsible for implementing team administrative processes to support the effective running of the team. This will require effective planning, organisation and communication in a complex environment.
- To be responsible for ensuring pro-active and responsive daily management of diary, emails, telephone calls and other correspondence.
- The post holder will be based with the Commercial Team in either Brighton or Chichester (depending on the circumstances of the successful candidate). The post holder may be asked to travel to other locations to respond to business needs.
Person Specification
Experience / Qualifications
Essential
- Knowledge and experience of a range of administrative and project support procedures acquired through training and experience equivalent to degree equivalent
Desirable
- Educated to degree level
- Knowledge and experience of project management
Skills
Essential
- Able to act independently
- Able to prioritise own workload
Technical Skills
Essential
- Good written, oral and presentational skills
- Negotiation and influencing skills
- Analytical and problem-solving skills
- High level of competency in use of IT including word processing, spreadsheet and presentational software
- Relationship building skills
- High level of attention to detail
Person Specification
Experience / Qualifications
Essential
- Knowledge and experience of a range of administrative and project support procedures acquired through training and experience equivalent to degree equivalent
Desirable
- Educated to degree level
- Knowledge and experience of project management
Skills
Essential
- Able to act independently
- Able to prioritise own workload
Technical Skills
Essential
- Good written, oral and presentational skills
- Negotiation and influencing skills
- Analytical and problem-solving skills
- High level of competency in use of IT including word processing, spreadsheet and presentational software
- Relationship building skills
- High level of attention to detail
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
Royal Sussex County Hospital / St Richard's Hospital
Brighton / Chichester
BN2 5BE
Employer's website
https://www.uhsussex.nhs.uk/ (Opens in a new tab)
