Medical Records Clerk

University Hospitals Sussex NHS Foundation Trust (279)

This job is now closed

Job summary

There are various teams with different roles within the Dept that together facilitate the smooth running of the Heath Records Library Services to the University Hospitals Sussex NHS Foundation Trust. As an extension of the Central Library its function is to provide delivery and secure storage for casenotes to be used by Clinical Staff in the delivery of patient care.

Briefly the roles include creating, locating, and retrieving case notes from all areas of the Trust. Dispatching notes on request for clinics and assessments fully prepped and in a timely and effective manner.

Tracking and re-filing all case notes returned to the department and patient documentation within the casenote whenever necessary. Contributing to the reputation of the Health Records Library by answering the telephone in a friendly and pleasant manner and maintaining University Sussex Hospitals NHS Foundation Trust is looking to recruit a Health Record Clerks to work in our Health Records Departments based at Brighton and Princess Royal Hospital Haywards Heath

Medical Records has several Teams which all work together for the delivery of the Service.

Main duties of the job

The role involves pulling, prepping, filing ,tracking, culling, archiving and sourcing missing notes for medical records for the delivery of service to Outpatient Clinics and Theatres.

You will interact with administrative and clinical staff at PRH and RSCH and use a number of software programmes to trace, prep and track records to ensure the timely delivery of records.

This role involves covering areas with shortfalls across the Trust.

You may be asked to work in any part of the Medical Records Depts across the site you are assigned to. You would not routinely be asked to move between major towns but we may request this from time to time.

About us

Join us atUHSussex, every day is different, you can be the change, better neverstops

AtUHSussexwe're proud to be at the heart of the NHS. As one of theUK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives:We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First.Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.We treat our patients and staff with the same compassion and empathy we expect ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programmefor staff which is extensive and designed to support you when you need itbecausewe know that to look after others we must first look after ourselves.

Build a career with us: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do

Date posted

15 December 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

279-5896375-DEC23

Job locations

Medical Records

Unit 7, Freshfields Ind Estate,Stevenson Road

Brighton/Haywards Heath

BN2 0DF

Job description

Job responsibilities

You will need to be accurate and numerate and used to achieving and sustaining deadlines; whilst working with minimum supervision. This is a clerical job working within a warehouse environment preparing Health Records for outpatient appointments throughout the Trust which does involve the lifting of boxes containing medical case notes.

Being able to follow strict Health Record guidelines is an important element to the job, as is adhering to Trust wide policies and procedures.

An appreciation of the importance of confidentiality is paramount in this department due to the high level of patient information that is stored.

If you are hardworking, have the ability to work to a high standard, are flexible and a good team player, then we would like to hear from you.

Job description

Job responsibilities

Being able to follow strict Health Record guidelines is an important element to the job, as is adhering to Trust wide policies and procedures.

An appreciation of the importance of confidentiality is paramount in this department due to the high level of patient information that is stored.

If you are hardworking, have the ability to work to a high standard, are flexible and a good team player, then we would like to hear from you.

Person Specification

Experience

Essential

Administrative experience
GCSE or equivalent in English & Maths Grade C and above
Clerical experience
Familiar with computer systems. Knowledge of data input and use of database. Keyboard skills
Experience of working in a confidential environment (including telephone contact)

Desirable

Medical Records experience
NVQ IT Data Protection Legislation

Person Specification

Experience

Essential

Administrative experience
GCSE or equivalent in English & Maths Grade C and above
Clerical experience
Familiar with computer systems. Knowledge of data input and use of database. Keyboard skills
Experience of working in a confidential environment (including telephone contact)

Desirable

Medical Records experience
NVQ IT Data Protection Legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.