Job summary
We have an exciting opportunity to join the Resourcing team as a Resourcing Coordinator We are looking for to recruit an administrator who is passionate about customer service and has an eye for attention to detail.
We are looking for the right person with the enthusiasm, expertise and skills to support recruiting managers
Key areas of responsibility for the role will include:
- Supporting with administrative processes including arranging interviews and processing offers and contracts
- Co-ordinating and administering pre-employment checks and clearances
- Meeting targets and KPI's
- Daily key management of Resourcing Administrators
You will need to be used to carrying out an administration role in a fast paced environment, have excellent verbal and written communication skills and good administrative, IT and organisational skills.
The successful applicants would be based at either St Richards Hospital in Chichester or Princess Royal in Hayward Heath with occasional travel across all University hospitals Sussex Sites.
We offer a hybrid working pattern of 3 days on site and 2 days working from home. However the days working from home may vary due to the needs of the service.
Main duties of the job
To provide a comprehensive recruitment service to Recruiting Managers, Employees, Applicants and Candidates, ensuring that recruitment is undertaken in a timely and professional way having regard for cost, quality and Trust policy.
To working closely with Recruiting Manager and Service Leads to deliver their workforce recruitment business plans.
To assist, develop and supervise the Resourcing Administrators to ensure KPI targets are met. With the support of the Resourcing Team Managers to manage the Resourcing Administrators informal absence including annual leave in line with Trust policies and procedures, whilst considering service needs.
About us
Join us at UHSussex, every day is different, you can be the change, better never stops
At UHSussex we're proud to be at the heart of the NHS. As one of the UK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Improving lives: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.
Job description
Job responsibilities
For the full details of the Job description and person specification please refer to the attached documents within this advert.
Alternatively please contact the Recruiting Manager for further clarification.
Job description
Job responsibilities
For the full details of the Job description and person specification please refer to the attached documents within this advert.
Alternatively please contact the Recruiting Manager for further clarification.
Person Specification
Experience and Qualifiactions
Essential
- CIPD Level 3 or equivalent experience
- Good working and practical knowledge or range of recruitment approaches and their appropriateness for specific needs
- Up to date knowledge of recruitment employment law and requirements for pre-employment screening including immigration, references and DBS
- Previous experience in an NHS HR or recruitment environment
- Knowledge of NHS Employment Standards
Desirable
- Knowledge of NHS terms and conditions for Staff
- Experience of working in Recruitment/Resourcing
- Worked as a recruiter in a complex organisation
- Knowledge of Electronic Staff Records and E-Rec.
Skills
Essential
- Proven ability to communicate appropriately and effectively with all levels of staff both verbally and in writing
- Excellent IT skills (Microsoft Packages; Word, Excel, Outlook)
- Able to plan, prioritise, implement and meet targets in a complex and pressure environment, whilst producing accurate work
- Proven ability to produce well-presented clear and accurate documents
- Excellent interpersonal, influencing, negotiating and empathic skills
- Experience of close working relationships with senior clinicians and senior managers
- Evidenced customer service skills
- Troubleshooting and ability to discover discrepancies and fraudulent references.
- Able to calculate part time salaries and pro rata entitlements
People Management and Development
Desirable
- Experience in a supervisory role
Freedom to Act
Essential
- Works within HR policies and procedures, taking advice from Resourcing Operations Manager or Resourcing Team Managers as necessary, within recruitment work area, works on own initiative.
Person Specification
Experience and Qualifiactions
Essential
- CIPD Level 3 or equivalent experience
- Good working and practical knowledge or range of recruitment approaches and their appropriateness for specific needs
- Up to date knowledge of recruitment employment law and requirements for pre-employment screening including immigration, references and DBS
- Previous experience in an NHS HR or recruitment environment
- Knowledge of NHS Employment Standards
Desirable
- Knowledge of NHS terms and conditions for Staff
- Experience of working in Recruitment/Resourcing
- Worked as a recruiter in a complex organisation
- Knowledge of Electronic Staff Records and E-Rec.
Skills
Essential
- Proven ability to communicate appropriately and effectively with all levels of staff both verbally and in writing
- Excellent IT skills (Microsoft Packages; Word, Excel, Outlook)
- Able to plan, prioritise, implement and meet targets in a complex and pressure environment, whilst producing accurate work
- Proven ability to produce well-presented clear and accurate documents
- Excellent interpersonal, influencing, negotiating and empathic skills
- Experience of close working relationships with senior clinicians and senior managers
- Evidenced customer service skills
- Troubleshooting and ability to discover discrepancies and fraudulent references.
- Able to calculate part time salaries and pro rata entitlements
People Management and Development
Desirable
- Experience in a supervisory role
Freedom to Act
Essential
- Works within HR policies and procedures, taking advice from Resourcing Operations Manager or Resourcing Team Managers as necessary, within recruitment work area, works on own initiative.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
