Job summary
The post holder will provide efficient and organised administrative support in developing and maintaining the running of the Foundation Programme at the Royal Sussex County and Princess Alexander Hospitals.
The post holder will provide efficient and organised administrative support to the Foundation Manager and work with the Foundation Programme trainees, Foundation Training Programme Directors (FTPDs), Educational and Clinical Supervisors, Education Leads, The South Thames and Kent, Surrey, Sussex (KSS) Foundation Schools and Health Education England (HEE) to ensure education and training is of a high quality and meets GMC (General Medical Council) standards.
To ensure each trainee can access a comprehensive range of experiences which will enable them to gain the competencies necessary for full GMC registration and completion of the Foundation programme.
Main duties of the job
The Foundation Administrator will work closely with the Foundation Manager, Foundation Training Programme Directors, Academic Registrar, Clinical Tutors, Medical Education Manager and Director of Medical Education to provide robust administrative support for the Foundation Training Programme and Foundation trainee Doctors.
This will include dealing with day-to-day enquiries concerning Foundation training; administration of the Foundation Trainee Doctor's (FY1 and FY2) weekly teaching programmes. Processing of trainee assessments by using HORUS/E-Portfolio, supporting the with the administration of the Trust induction programme for Foundation Trainees including the Foundation Shadowing week and attending and providing administration support (e.g., preparing and circulating agendas and taking minutes) for the Foundation (F1 and F2) Local Faculty Group (LFG) meeting.
About us
Join us at UHSussex, every day is different, you can be the change, better never stops.
At UHSussex we're proud to be at the heart of the NHS. As one of the UK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Improving lives: We are a vibrant and inclusive organisation, with hardworking, talented, and dedicated individuals, who work together towards a common goal, to always put our Patient First. Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.
Build a career with us: As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
Job description
Job responsibilities
Essential Criteria
- Experience in similar post/experience in secretarial and administrative procedures at a similar level.
- Excellent communication skills.
- Proven minute taking skills with high level of accuracy.
- A strong ability to work on own initiative and use judgement where necessary.
- Strong planning and organisational skills with ability prioritise workload.
- Excellent IT skills.
Desirable Criteria
- Experience with Microsoft Teams or similar virtual meeting software.
- Experience with Audio Visual equipment.
**Please see Job Description and Person Specification for full details**
Job description
Job responsibilities
Essential Criteria
- Experience in similar post/experience in secretarial and administrative procedures at a similar level.
- Excellent communication skills.
- Proven minute taking skills with high level of accuracy.
- A strong ability to work on own initiative and use judgement where necessary.
- Strong planning and organisational skills with ability prioritise workload.
- Excellent IT skills.
Desirable Criteria
- Experience with Microsoft Teams or similar virtual meeting software.
- Experience with Audio Visual equipment.
**Please see Job Description and Person Specification for full details**
Person Specification
Experience/ Qualifications
Essential
- 5 GCSE's at Grade C or above to include English and Mathematics
- Vocational qualification in administration - e.g. NVQ
- Experience in similar post/experience in secretarial and administrative procedures at a similar level.
Desirable
- Previous NHS administrative experience or in a similar setting.
- Experience of working in NHS Medical Education
Skills
Essential
- Excellent communication skills and ability to communicate with all levels of staff and deal with sensitive information appropriately.
- Proven minute taking skills with high level of accuracy.
- Work effectively as part of a team ensure the continuity of all educational business activity.
- A strong ability to work on own initiative and use judgement where necessary
- Ability to analyse and interpret data and extract the relevant information. To report and act on the information accurately and appropriately
- Strong planning and organisational skills.
- Ability to prioritise workload according to varying needs & work under pressure.
- Excellent IT skills and a working knowledge of Microsoft Word, Excel and Outlook and other key MS packages.
Desirable
- Experience with Microsoft Teams or similar virtual meeting software.
- Experience with A/V equipment.
- Experience updating websites and/or social media for professional communication.
Person Specification
Experience/ Qualifications
Essential
- 5 GCSE's at Grade C or above to include English and Mathematics
- Vocational qualification in administration - e.g. NVQ
- Experience in similar post/experience in secretarial and administrative procedures at a similar level.
Desirable
- Previous NHS administrative experience or in a similar setting.
- Experience of working in NHS Medical Education
Skills
Essential
- Excellent communication skills and ability to communicate with all levels of staff and deal with sensitive information appropriately.
- Proven minute taking skills with high level of accuracy.
- Work effectively as part of a team ensure the continuity of all educational business activity.
- A strong ability to work on own initiative and use judgement where necessary
- Ability to analyse and interpret data and extract the relevant information. To report and act on the information accurately and appropriately
- Strong planning and organisational skills.
- Ability to prioritise workload according to varying needs & work under pressure.
- Excellent IT skills and a working knowledge of Microsoft Word, Excel and Outlook and other key MS packages.
Desirable
- Experience with Microsoft Teams or similar virtual meeting software.
- Experience with A/V equipment.
- Experience updating websites and/or social media for professional communication.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
