Secretarial Services Manager

University Hospitals Sussex NHS Foundation Trust (279)

This job is now closed

Job summary

Autonomous responsibility and accountability for providing a high-quality, professional and efficient medical secretarial service managing secretaries across East sites at UHSussex.

Responsible for the line management of all Medical Secretaries within Women & Children's including allocation of work, training and development, staff appraisal and recruitment and selection.

Key Working Relationships

Operational Manager, Secretarial Services
Secretarial Service Managers
Medical Secretaries
Patients and their Relatives/Carers/Parents/Guardians
Clinicians
Clinical and Directorate Management Teams
GP and Community Services

Main duties of the job

A fantastic opportunity has arisen for an enthusiastic and motivated individual to provide management and leadership to our Women and Children's Secretarial Teams working across UHS NHS Foundation Trust Eastern sites.

Accountable to the Operations Manager you will work closely with clinicians and Directorate teams to deliver a first class secretarial service.

The successful candidate will require excellent organisational skills, demonstrate the ability to work independently, using their own initiative and be willing to be adaptable and flexible to meet the needs of the Service.

About us

Join us atUHSussex, every day is different, you can be the change, better neverstops

AtUHSussexwe're proud to be at the heart of the NHS. As one of theUK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives:We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First.Our mission is summed up by our 'where better never stops' motto and no matter the role atUHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex.We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need itbecausewe know that to look after others we must first look after ourselves.

Build a career with us:As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosingUHSussexyou are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that youdo.

Date posted

16 May 2023

Pay scheme

Agenda for change

Band

Band 6

Salary

£35,392 to £42,618 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

279-E5028772-MAR23

Job locations

Royal Sussex County Hospital

Eastern Road

Brighton

BN2 5BE

Job description

Job responsibilities

We are looking for an experienced lead that will be responsible for the operational management of the secretarial teams, providing leadership and support, prioritising work as required on a daily basis.

Please address the knowledge, skills and experience of the Person Specification clearly in your application as this will be the basis used for those selected for interview. Please ensure you have read the Job Description before applying.

Job description

Job responsibilities

Person Specification

Essential

Diploma in Business Administration or equivalent experience
Experience as a Medical Secretary/PA or equivalent administrative role
Excellent communication and negotiation skills
Highly motivated and able to motivate others
Able to develop and implement standards, guidance, policies and procedures
Experience of staff supervision and leadership
IT skills including Microsoft Office

Person Specification

Essential

Diploma in Business Administration or equivalent experience
Experience as a Medical Secretary/PA or equivalent administrative role
Excellent communication and negotiation skills
Highly motivated and able to motivate others
Able to develop and implement standards, guidance, policies and procedures
Experience of staff supervision and leadership
IT skills including Microsoft Office

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information