University Hospitals Sussex NHS Foundation Trust (279)

Electronic Document Management System (eDMS) Superuser

This job is now closed

Job summary

The IT department have successfully delivered multiple projects in the last few years which have vastly increased the level of digital maturity. These include EPMA, digital monitoring and observation and a Trust wide PAS.

The Minimum digital foundation (MDF) programme is a new improvement programme at UHSx. The objective of the programme is to improve the digital capabilities at the Trust, primarily across clinical services to ensure the Trust meets the NHSe MDF capabilities.

The first projects within the programme is the implementation of a Trust wide electronic document management system (eDMS). The eDMS will be a new digital capability in Brighton and PRH and will replace the existing eDMS in St Richards, Worthing Hospital, Southlands.

The programme will be supported by a dedicated project team who are local Trust experts in delivering change enabled by IT.

The super user will be an integral member of the team supporting the delivery of the electronic document management system (eDMS)

Main duties of the job

The objective of the programme is to improve the digital capabilities atthe Trust, primarily across clinical services to ensure the Trust meets the NHSe MDFcapabilities.The programme will oversee the implementation of new applications (for example eNotingand a Trust wide eDMS) and the optimisation of existing technology.The super user will be an integral member of the team supporting the delivery of theelectronic document management system (eDMS)The super user will work alongside the eDMS project team to support the team deliver itsobjectives. The super user will work alongside change leads understand and developcurrent process and design new processes. The super user will developchange action plans and associated options to address any issues or risks identified.The super user will understand how new digital capabilities will improve the service anddevelop the new reporting tools and department capacity planning tools (in coloration withthe operational leads of the medical records department)The super user will liaise and communicate with clinical staff, medical records dept, theeDMS supplier and other stakeholders to support implementation of the incoming eDMS.The super user will be a subject matter expert on the eDMS, scanning hardware andmiddleware and the new processes. The super user will be a positive advocate for movingaway from paper clinics to reviewing records digitally on the new eDMS. They will be the goto person for advice and support for users.

About us

Join us atUHSussex, every day is different, you can be the change, better never stops

At UHSussex we're proud to be at the heart of the NHS. As one of theUK's largest acute Trusts, we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives:We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First. Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Build a career with us:As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Date posted

09 May 2023

Pay scheme

Agenda for change

Band

Band 6

Salary

£35,392 to £42,618 a year per annum

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

279-E5251154-MAY23

Job locations

Brighton

BN2 5BE

Job description

Job responsibilities

Understand options and develop new processes and associated policies Complete demand and capacity planning Develop reporting and monitoring tools Championing the eDMS and the associated new processes Planning improvement events such as workshops Facilitate and encourage the appropriate use of the eDMS system Identify areas of ambiguity re process or capabilities and developed plan to address Support project team with troubleshooting and resolving issues before and after go live Actively work as part of the eDMS project team to provide a focal point of contact for eDMS Provide advice and support in the clinical areas. Provide advice and support in the medical records and other operational areas. Support and ensure end user processes are underpinned by the agreed To Be processes / SOPS

Job description

Job responsibilities

Person Specification

Qualifications and Experience

Essential

Degree level qualification or experience as well as specialist knowledge in the area of the role
Experience of managing processes and activities in a medical records dept
Experience of completing audits and reporting

Desirable

Quality Improvement experience
Training, coaching or mentoring qualification
Developing change action plans and/or option papers

Person Specification

Qualifications and Experience

Essential

Degree level qualification or experience as well as specialist knowledge in the area of the role
Experience of managing processes and activities in a medical records dept
Experience of completing audits and reporting

Desirable

Quality Improvement experience
Training, coaching or mentoring qualification
Developing change action plans and/or option papers

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

University Hospitals Sussex NHS Foundation Trust (279)

Address

Brighton

BN2 5BE

Employer's website

https://www.uhsussex.nhs.uk/ (Opens in a new tab)