Job summary
Permanent: Full time 37.5 hours
Band 7
Location- Crawley HQ
Interview date: Wednesday 26th June
We have an exciting job opportunity for an Executive Office Manager to join the CEO's Private Office.This role requires an individual with positive attitudes in line with our Trust values and behaviours, excellent attention to detail, highly organised and a skilled communicator. The successful applicant will have excellent interpersonal skills and a solution focused approach to problem solving.
The Chief Executive office is the public face of South East Coast Ambulance Trust and sets the tone and quality of the interface within and outside the organisation. It also supports the Chief Executive in undertaking the leadership of the organisation, performing a wide range of complex tasks, ensuring the safe and secure corporate management of the organisation and the best use of their time.
The Executive Office Manager has a vital and unique role at the Trust. This role holder will provide support to the Chief of Staff and under their direction ensure the Executive Office operates in an agile fashion, effectively and efficiently with complete confidentiality and discretion.
Main duties of the job
In this role you will:
- Provide oversight and ensure transparency of area and range of initiatives/workstreams aligned to the CEO Trust's strategic objectives
- Establish and maintain appropriate systems to provide accurate management information including co-ordination and collation of all performance data for the Executive team (e.g. appraisals, training etc) and working with the EA to ensure Asana on a regular basis
- To contribute to the budget/finances of the Executive Office by advising on expenditure, cost savings, and monitoring of relevant budgets, deputising for the Chief of Staff in periods of absence.
- To support the Chief of Staff to provide oversight of the work of the office and provide additional support to the CEO where necessary, particularly regarding more complex correspondence and the co-ordination of briefing and information flows
About us
- Annual progression within pay band
- NHS employees will be eligible to join the NHS Pension Scheme
- A minimum 27 days' holiday each year, increasing with service.
- Personal and professional development and training opportunities.
- Salary Sacrifice schemes for cars or push bikes.
- Access to occupational health and counselling services.
- Access to NHS discounts, offering NHS employees a range of money-saving deals.
Job description
Job responsibilities
We are looking for:
Ideal candidate will have a strong administration/business background, have a strong work ethic, sense of accountability accompanied by an ability to work under pressure. You will have excellent communication and organisational skills and have experience of working in a senior administrative position.
Job description
Job responsibilities
We are looking for:
Ideal candidate will have a strong administration/business background, have a strong work ethic, sense of accountability accompanied by an ability to work under pressure. You will have excellent communication and organisational skills and have experience of working in a senior administrative position.
Person Specification
Qualifications
Essential
- Qualification in Business Administration or equivalent experience
Experience
Essential
- Experience within senior administration roles ideally within the NHS
- Significant experience of working in a complex environment and working to tight deadlines
Desirable
- Desirable Experience with budget management
Skills
Essential
- Decisions on a range of complex/highly complex issues where there may be more than one course of actions.
Desirable
- Good presentation skills and the ability to convey complex information and concepts in a way which is understandable to all
Person Specification
Qualifications
Essential
- Qualification in Business Administration or equivalent experience
Experience
Essential
- Experience within senior administration roles ideally within the NHS
- Significant experience of working in a complex environment and working to tight deadlines
Desirable
- Desirable Experience with budget management
Skills
Essential
- Decisions on a range of complex/highly complex issues where there may be more than one course of actions.
Desirable
- Good presentation skills and the ability to convey complex information and concepts in a way which is understandable to all
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
