Clinical Education Administration Assistant

Job description

Job responsibilities

Provide data entry support for the tracking and reporting ofRegulated Clinical Qualifications, Continuous ProfessionalDevelopment Courses, Emergency Driver Training and MandatoryClinical Training programmes. Registration and maintenance of course, learner and achievementdata on the Trusts training database (OLM). To identify learners requiring the 4 week Emergency Driving courseand co-ordinate the Emergency Driving course planning and deliveryworking collaboratively with the Emergency Driver Training Manager. Plan, book and record attendance / achievement of Trust staff onUniversity Mentorship Programmes. Support the Administration Manager in the procurement processesrelated to the Clinical Education Team, providing resiliency for thedepartment. Provide administrative support for the scheduling of universitystudent placements. Responsible for preparing and sending course registration andjoining instructions to learners prior to the commencement of trainingcourses. Responsible for registration and maintenance of learner records onthe ePortfolio system (Quals Direct), Apprenticeship Service (DAS)and with the Awarding Body for accredited qualifications.. Responsible for making certification claims from the Awarding Bodiesunder the supervision of the Administration Manager / Driver TrainingManager. Responsible for making accommodation and hire cars arrangementsfor (in liaison with approved external suppliers and the Trust FleetDepartment) for. To prepare and issue certificates of attendance and completion oftraining programmes for non-regulated programmes of learning. Undertake the continued development of administrative processmapping and training documents to ensure resilience and continuedimprovement of good practice. Responsible for arranging departmental meetings and providingagenda, document collation and preparation and minute taking. Respond to a myriad of incoming queries regarding ClinicalEducation courses, staff development opportunities, schedulingavailability of training room and course resource requirements,university student placements and signposting of specialisteducational queries. Maintain accurate records of and monitor stationery stock levels andarrange replenishment of minimum stock levels. Carry out all office duties including photocopying, scanning and filing. Under the Data Protection Act, ensure appropriate disposal /shredding of documents as and when required. Responsible for safekeeping the security of examination documents and otherconfidential information. Ensure compliance with Health and Safety legislation, policies andprocedures and report any issues as appropriate.

Person Specification

Qualifications

Essential

• GCSE Grade C (or equivalent) in Mathematics and English.
• Experience of setting up and managing MS office systems.

Desirable

• MS Office / IT qualifications

Experience

Essential

• Administration Experience
• Experience of inputting and manipulating data and information
• Experience of Microsoft Office, including using databases, spreadsheets and PowerPoint presentations.

Desirable

• Experience of administratively supporting an educational provision

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

SECamb

Address

Southeast Coast Ambulance NHS Trust Crawley HQ

Haywards Heath

RH16 1LT

Employer's website

https://www.secamb.nhs.uk/ (Opens in a new tab)