Job summary
An opportunity has arisen for an experienced office administrator to be responsible for supporting the Chertsey Operating Unit (OU), OU Manager and OU Management Team from our region.
- Job type: Permanent
- Part Time 15 hrs per week
- Location: Chertsey
- Salary: Band 4, NHS Agenda for Change, £25,147 - £27,596 Per annum
- Please be aware that the trust reserves the right to close this vacancy early if sufficient applicants are received
- If you are a current SECAmb employee, by applying for this position, if successful you will move to the terms and conditions associated with the post. Any unsocial hours payments will be paid under the Section 2 agreement of agenda for change. Section 2 unsocial hours will need to be claimed via your monthly timesheet. More information regarding section 2 can be found in the Agenda for Change handbook and on the our dedicated Section 2 page on The Zone.
- A DBS check is now required for all our vacancies and will be carried out before appointment
Main duties of the job
The successful applicant will provide general administrative support to OU Management Team, compiling reports from data gathered from various sources, providing general clerical support, note taking and report writing. They will accompany managers to various meetings to support them, and therefore a polite and courteous manner is required for this role.
You are required to be flexible and have excellent time management skills. The successful applicant will have a good working knowledge of Microsoft Word and Excel and be quick to learn new data systems to extract information.
You will also support our operational staff with pay queries, timesheet inputting and uniform ordering, referring them on to other departments or managers as required for their query.
We're looking for an organised candidate, who has attention to detail at the heart of all they do.
About us
- New NHS employees will be eligible to join the NHS Pension Scheme
- holiday allowance each year, increasing after 5 years' service
- Personal and professional development and training opportunities.
- Childcare voucher scheme
- Salary Sacrifice schemes for cars or push bikes
- Access to occupational health and counselling services
- Award winning wellbeing hub
- Back up buddy App
- Access to NHS discounts, offering NHS employees a range of money-saving deals
.
Job description
Job responsibilities
- Provide general clerical, word processing and datainput support for the relevant teams as required.
- Coordinate and documentation relevant to allOperating Unit Staff, liaising with HR, payroll and thelead trainer as required
- Support our Operational colleagues , OperationsManagers and Operations Team Leaders.
- Organise weekly/monthly meetings for the Team,handle messages and respond to enquiries.
- Operate ESR and input all staff training records.
- Collate all monthly timesheets, mileage andexpenses claims and input the monthly payroll onto theMPR.
- Filing, photocopying, record keeping, postal duties,stapling, packaging, taking/making routine telephonecalls, shredding, distributing and circulating documentsand other routine clerical work.
- Coordinate the Operational Team Leader & Operations Managers in the West and update GRS. This may include dealing with short notice changes and passing information onto operations managers of gaps within the commanders cover
For a full list of responsibilities please refer to the Job Description.
Job description
Job responsibilities
- Provide general clerical, word processing and datainput support for the relevant teams as required.
- Coordinate and documentation relevant to allOperating Unit Staff, liaising with HR, payroll and thelead trainer as required
- Support our Operational colleagues , OperationsManagers and Operations Team Leaders.
- Organise weekly/monthly meetings for the Team,handle messages and respond to enquiries.
- Operate ESR and input all staff training records.
- Collate all monthly timesheets, mileage andexpenses claims and input the monthly payroll onto theMPR.
- Filing, photocopying, record keeping, postal duties,stapling, packaging, taking/making routine telephonecalls, shredding, distributing and circulating documentsand other routine clerical work.
- Coordinate the Operational Team Leader & Operations Managers in the West and update GRS. This may include dealing with short notice changes and passing information onto operations managers of gaps within the commanders cover
For a full list of responsibilities please refer to the Job Description.
Person Specification
Qualifications
Essential
- NVQ4 in administration or related subject or demonstrable equivalent proven experience.
Knowledge
Essential
- Considerable secretarial/ administrative experience gained working as part of a team, using own initiative and requiring minimal management.
- Advanced keyboard skills, numerate and able to prepare and present statistical data.
- Good knowledge of Microsoft Word, Excel, Outlook, Powerpoint
- Good knowledge of Microsoft Word, Excel, Outlook, Powerpoint
Desirable
- NHS Experience including GRS, ESR and Excel Spreadsheets
Person Specification
Qualifications
Essential
- NVQ4 in administration or related subject or demonstrable equivalent proven experience.
Knowledge
Essential
- Considerable secretarial/ administrative experience gained working as part of a team, using own initiative and requiring minimal management.
- Advanced keyboard skills, numerate and able to prepare and present statistical data.
- Good knowledge of Microsoft Word, Excel, Outlook, Powerpoint
- Good knowledge of Microsoft Word, Excel, Outlook, Powerpoint
Desirable
- NHS Experience including GRS, ESR and Excel Spreadsheets
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
