Job summary
Interested in Research? Do you have great attention to detail and good communication skills? Join our friendly research team as a study set up and delivery specialist!
"The Quality Management Team exist to inspire and empower the Oxleas community to continuously improve experience and outcomes". The Research and Knowledge team is an important part of the Quality Management team that aims to improve the health outcomes of service users and carers by offering access to research studies and novel therapy. The Trust is committed to hosting high-quality research and expanding their research capacity to manage its growing mental health research portfolio and diversify the portfolio to community physical health and forensics and prison studies.
The purpose of the Study Set up and delivery specialist role is to ensure the timely set up, management and delivery of research studies at Oxleas. This is an important role that provides a key interface between researchers, the Trust research office and Oxleas' staff. The role of the Study Set up and delivery specialist requires someone with a pro-active attitude, excellent communication and organisational skills, attention to detail and accurate documentation.
Main duties of the job
The post holder will collaborate in reviewing and tracking the performance of the studies. The Study Set up and delivery specialist will support study feasibility and suitability assessment, working closely with Sponsor, investigators, research nurses, trial coordinators, service departments and clinicians to ensure the appropriate review and confirmation of research projects.
The post holder will support non-commercial and commercial studies from the NIHR portfolio as well as non-Portfolio studies.
Working alongside the Research Governance and Delivery Manager, the post holder will ensure that the Trust is compliant with relevant legislation, research governance requirements, Good Clinical Practice guidelines to meet its contractual commitments.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
To liaise with Sponsors, Researchers and Clinical teams to discuss feasibility of studies and arrange meetings for the study to be presented to the clinicians.
To attend relevant clinical meetings, directorate clinical effectiveness meetings (CEGs) to provide Research updates.
To act as the first point of contact for the Research office and handle enquiries from researchers, clinicians and external bodies, and to provide complex information and guidance related to clinical research governance. The post holder is required to exercise judgment about when such inquiries should be referred on or action taken personally.
To monitor the Research shared inbox and provide timely responses to queries and escalation as required.
To be responsible for the Trusts research approval process, ensuring compliance with the requirements of research governance, under the supervision of the Research Governance and Delivery Manager. To ensure high standards of research governance delivery across the Trust.
To support researchers applying for regulatory approvals and research grant applications.
To be responsible for the management of the Research Dashboard and ensuring the data is kept up to date according to the life cycle of the study.
To ensure EDGE (R&D Local Portfolio Management System) records are maintained and up to date. To be an EDGE superuser and ensure information is appropriately entered into the system in a timely and accurate manner to meet the requirements of the NIHR and its partner agencies.
- To be at the interface with the South London Regional Research Delivery Network (RRDN) and external partners, providing information and enabling effective communication as well as attending meetings virtually or in person if required
- To ensure that all Trust employees are aware of and compliant with research governance standards.
- To ensure adequate monitoring systems are set up and adhered to throughout the lifecycle of the research projects
Job description
Job responsibilities
To liaise with Sponsors, Researchers and Clinical teams to discuss feasibility of studies and arrange meetings for the study to be presented to the clinicians.
To attend relevant clinical meetings, directorate clinical effectiveness meetings (CEGs) to provide Research updates.
To act as the first point of contact for the Research office and handle enquiries from researchers, clinicians and external bodies, and to provide complex information and guidance related to clinical research governance. The post holder is required to exercise judgment about when such inquiries should be referred on or action taken personally.
To monitor the Research shared inbox and provide timely responses to queries and escalation as required.
To be responsible for the Trusts research approval process, ensuring compliance with the requirements of research governance, under the supervision of the Research Governance and Delivery Manager. To ensure high standards of research governance delivery across the Trust.
To support researchers applying for regulatory approvals and research grant applications.
To be responsible for the management of the Research Dashboard and ensuring the data is kept up to date according to the life cycle of the study.
To ensure EDGE (R&D Local Portfolio Management System) records are maintained and up to date. To be an EDGE superuser and ensure information is appropriately entered into the system in a timely and accurate manner to meet the requirements of the NIHR and its partner agencies.
- To be at the interface with the South London Regional Research Delivery Network (RRDN) and external partners, providing information and enabling effective communication as well as attending meetings virtually or in person if required
- To ensure that all Trust employees are aware of and compliant with research governance standards.
- To ensure adequate monitoring systems are set up and adhered to throughout the lifecycle of the research projects
Person Specification
Qualifications
Essential
- First degree in Life Science or Healthcare
Experience
Essential
- Experience of working in the healthcare setting
- Experience of presenting complex information to varied groups
- Experience of searching specialist databases (EDGE, ODP)
- Experience of setting up, using, and maintaining databases, information systems or similar.
- Experience of research and audit
- Demonstrable experience of working with academic institutions and/or research teams
- Demonstrable and strong experience of working within the UK clinical research regulatory landscape including IRAS, NRES, MHRA, HTA
- Demonstrable and strong experience with NIHR / RRDN-led metrics - reporting, managing and delivery
Skills
Essential
- Knowledge of research practices, methodologies, clinical trials delivery and the overall research agenda
- Ability to build effective working partnerships
- Effective / high level written verbal and non-verbal communication skills including negotiation skills.
- Ability to work autonomously, set own priorities and manage time effectively
- Excellent presentation, facilitation and training skills to varied audiences including external agencies
- Ability to champion initiatives through a creative and innovative approach
- Proficient IT literacy using IT application systems (Microsoft word, Excell, PowerPoint), databases and the internet
- Knowledge of the National Institute for Health Research, its funding programmes and the national research landscape
- Advance knowledge of Research Governance standards and relevant statutory policy and regulations
- Ability to work to tight timescales and deadlines
- Ability to prioritise work
Person Specification
Qualifications
Essential
- First degree in Life Science or Healthcare
Experience
Essential
- Experience of working in the healthcare setting
- Experience of presenting complex information to varied groups
- Experience of searching specialist databases (EDGE, ODP)
- Experience of setting up, using, and maintaining databases, information systems or similar.
- Experience of research and audit
- Demonstrable experience of working with academic institutions and/or research teams
- Demonstrable and strong experience of working within the UK clinical research regulatory landscape including IRAS, NRES, MHRA, HTA
- Demonstrable and strong experience with NIHR / RRDN-led metrics - reporting, managing and delivery
Skills
Essential
- Knowledge of research practices, methodologies, clinical trials delivery and the overall research agenda
- Ability to build effective working partnerships
- Effective / high level written verbal and non-verbal communication skills including negotiation skills.
- Ability to work autonomously, set own priorities and manage time effectively
- Excellent presentation, facilitation and training skills to varied audiences including external agencies
- Ability to champion initiatives through a creative and innovative approach
- Proficient IT literacy using IT application systems (Microsoft word, Excell, PowerPoint), databases and the internet
- Knowledge of the National Institute for Health Research, its funding programmes and the national research landscape
- Advance knowledge of Research Governance standards and relevant statutory policy and regulations
- Ability to work to tight timescales and deadlines
- Ability to prioritise work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
