Job summary
The post holder is responsible for the monitoring and oversight of operational estates maintenance delivery ensuring that the complex estate maintenance services of the Trust Estate are effectively managed, safe and of suitable quality within an environment of competing and conflicting demands. Also to ensure that small-scale construction, refurbishment, and maintenance initiatives are completed safely, efficiently, and to a high standard, supporting the Trust's commitment to safe and effective healthcare environments. The post holder will undertake a wide range of leadership duties associated with the management, operation and maintenance of healthcare buildings, engineering plant, services and equipment.
The postholder will be expected to lead within a complex Estates operation and manage by bringing strong skills and judgement to integrate estates maintenance and small refurbishment works objectives to play their part in delivering a well maintained, safe and efficient Estate.
They will produce regular reports for the Chief Estates Officer and Executive Team and Board Committees as required. They will analyse complex Estates technical information and present strong cases in securing funding, where available and deemed necessary, for the implementation of Estate maintenance and small works initiatives and programmes, as well as the production of relevant Trust Policies supporting the vision and delivery.
Main duties of the job
Take the lead on the monitoring of the delivery of the Hard FM estates reactive and planned maintenance services.
Take the lead on reviewing the operational performance and delivery of the Hard FM outsourced contractor.
Ensure that operational estates maintenance works are undertaken to a high quality and a completed in a timely manner.
Manage small works projects and support Facilities Managers in maintenance related works raised with them.
Procure and manage any external contractors commissioned by the Trust for small works projects.
Lead on relevant regular audits and reviews to ensure that the estate is maintained in a safe and suitable condition.
Develop policies that support Estate efficiency and effectiveness and ensure effective oversight and management of external contractors.
Ensure the delivery of estate maintenance services that are compliant with statutory legislation, health & safety and NHS guidance.
Lead the development of relevant business cases and key specifications for commercial/tender proposals.
Interpret and also provide technical maintenance related reports as required for the Chief Estates Officer and key groups.
Provide estates maintenance expertise and advice to other Estates & Facilities staff as required.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
Reactive and Planned Maintenance
Ensure that remedial works/actions identified as being required following ppm/ statutory/ mandatory checks and tests and audits are appropriately considered and:
- review the works to be undertaken, and recording the decisions made, and any required mitigating actions.
- obtain quotations for remedial works where required; ensuring that SFIs and procurement rules are followed when quotations are obtained.
- ensure that works are undertaken in a timely manner and that progress is monitored and reported.
Review help desk jobs and performance of the Estates Maintenance provider to ensure that they are actioned in a timely fashion and completed as required.
Review all maintenance related costs and to reduce costs wherever possible.
Provide estates maintenance advice and support to the Facilities Management team related to all Trust sites and their auditing of the Estates Maintenance providers work.
Collate and provide performance related data and reports to assist with decision making about estates maintenance issues.
Ensure that details relating to amendments to the Trust Estate asset lists, record drawings and building manuals are clearly documented.
Regularly update the Estates Manager (Compliance) on the progress of remedial works following statutory inspections.
Small Works - Management & Delivery
Lead small works from inception to completion procuring suitable contractors and ensuring value for money.
Develop any relevant information with Estates & Facilities colleagues and ensure that appropriate procurement processes are followed, supported by the required documentation in line with NHS policies.
Manage contractors and internal teams, ensuring compliance.
Monitor budgets, timelines, and quality, reporting progress to senior management.
Ensure all statutory inspections and records are maintained.
Management of any contractors
Manage any maintenance contractors for specialist areas ensuring services are provided in line with Trust requirements and are cost effective.
Ensure that all contractors undertaking remedial works are aware of the Trusts Safe Working Policy and Procedures, including Permit To Work; and ensure that all required information and approvals are in place before works commence.
Job description
Job responsibilities
Reactive and Planned Maintenance
Ensure that remedial works/actions identified as being required following ppm/ statutory/ mandatory checks and tests and audits are appropriately considered and:
- review the works to be undertaken, and recording the decisions made, and any required mitigating actions.
- obtain quotations for remedial works where required; ensuring that SFIs and procurement rules are followed when quotations are obtained.
- ensure that works are undertaken in a timely manner and that progress is monitored and reported.
Review help desk jobs and performance of the Estates Maintenance provider to ensure that they are actioned in a timely fashion and completed as required.
Review all maintenance related costs and to reduce costs wherever possible.
Provide estates maintenance advice and support to the Facilities Management team related to all Trust sites and their auditing of the Estates Maintenance providers work.
Collate and provide performance related data and reports to assist with decision making about estates maintenance issues.
Ensure that details relating to amendments to the Trust Estate asset lists, record drawings and building manuals are clearly documented.
Regularly update the Estates Manager (Compliance) on the progress of remedial works following statutory inspections.
Small Works - Management & Delivery
Lead small works from inception to completion procuring suitable contractors and ensuring value for money.
Develop any relevant information with Estates & Facilities colleagues and ensure that appropriate procurement processes are followed, supported by the required documentation in line with NHS policies.
Manage contractors and internal teams, ensuring compliance.
Monitor budgets, timelines, and quality, reporting progress to senior management.
Ensure all statutory inspections and records are maintained.
Management of any contractors
Manage any maintenance contractors for specialist areas ensuring services are provided in line with Trust requirements and are cost effective.
Ensure that all contractors undertaking remedial works are aware of the Trusts Safe Working Policy and Procedures, including Permit To Work; and ensure that all required information and approvals are in place before works commence.
Person Specification
Essential
Essential
- Comprehensive knowledge of relevant Estate related legislation and health & safety, HTM and HBN requirements in relation to estate management.
Desirable
- Ability to influence and negotiate at a senior level, with high value contracts.
Essential
Essential
- Specialist works and building knowledge including legislation to degree level or equivalent, post graduate knowledge through training, experience to master's equivalent level
Desirable
- Comprehensive knowledge of relevant Estate related legislation and health & safety, HTM and HBN requirements in relation to estate management
Essential
Essential
- Extensive Building & Engineering services knowledge
Desirable
- Comprehensive experience in the management of building and grounds maintenance works
Essential
Essential
- Comprehensive experience managing estate small/minor works or maintenance projects in healthcare or public sector
Desirable
- Comprehensive experience in managing multiple external estate maintenance contractors effectively
Essential
Essential
- Comprehensive knowledge of building regulations, health & safety legislation, and CDM requirements
Desirable
- Experience of working within organisational procurement strategies to successfully deliver on objectives
Person Specification
Essential
Essential
- Comprehensive knowledge of relevant Estate related legislation and health & safety, HTM and HBN requirements in relation to estate management.
Desirable
- Ability to influence and negotiate at a senior level, with high value contracts.
Essential
Essential
- Specialist works and building knowledge including legislation to degree level or equivalent, post graduate knowledge through training, experience to master's equivalent level
Desirable
- Comprehensive knowledge of relevant Estate related legislation and health & safety, HTM and HBN requirements in relation to estate management
Essential
Essential
- Extensive Building & Engineering services knowledge
Desirable
- Comprehensive experience in the management of building and grounds maintenance works
Essential
Essential
- Comprehensive experience managing estate small/minor works or maintenance projects in healthcare or public sector
Desirable
- Comprehensive experience in managing multiple external estate maintenance contractors effectively
Essential
Essential
- Comprehensive knowledge of building regulations, health & safety legislation, and CDM requirements
Desirable
- Experience of working within organisational procurement strategies to successfully deliver on objectives
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
