Oxleas NHS Foundation Trust

Team Administrator - Greenwich Time to Talk

The closing date is 23 February 2026

Job summary

Important Sponsorship Information for this post: We are unable to offer a certificate of sponsorship for this post.

We are looking for a motivated and enthusiastic administrator to work with Greenwich Time to Talk which is a NHS Talking Therapies service based close to Eltham High Street. The service operates between 8am and 5:30 pm and you would be expected to work from the office flexibly between these hours.

Main duties of the job

The successful candidate will need excellent verbal communication skills to communicate courteously both face to face and on the telephone to service users, members of the general public and professional staff. You will need to be computer literate and able to provide clerical support to the team.

The post holder will need to be proficient in using and maintaining spreadsheets, clinical records and databases.

About us

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

We're Kind
We're Fair
We Listen
We Care

Date posted

16 February 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£29,651 to £31,312 a year pro rata per annum

Contract

Permanent

Working pattern

Part-time

Reference number

277-7753445-CMH

Job locations

Bungalow 3, Wensley Close

Eltham

SE9 5AB

Job description

Job responsibilities

To deliver a high-quality comprehensive administration service to the NHS Talking Therapies Team whilst prioritising a busy workload and meeting deadlines.

To respond to incoming calls and deal with enquiries ensuring appropriate action is taken and messages are accurately passed to the relevant staff members. To deal confidentially and sensitively with telephone calls and face to face contact from clients and others.

Ability to maintain accurate and clear records regarding referrals, waiting lists, records of appointments both written and computerised.

Competent use of IT packages including Word and Excel, Internet and Emails.

Log referrals onto IAPTUS (our patient information system) and check client details on the RIO database, allocation and closure of cases ensuring accurate and timely entry of client data.

Promote at all times a positive image of mental ill health ensuring respect for the dignity and rights of individuals at all times.

Using IT packages including Word and Excel, Internet and Email.

Log referrals onto IAPTUS (our patient information system) and check client details on the RIO database, allocation and closure of cases ensuring accurate and timely entry of client data.

Follow up with clients on care pathway system, to ensure clients are correctly allocated on the IAPTUS system.

Ability to concentrate and use computers for long periods of time

Maintaining accurate waiting lists in conjunction with team managers.

Ability to prioritise own workload whilst working collaboratively as a member of a wider team.

Arrange interpreters to attend appointments with clients as requested.

Ability to deal with occasional distressing situations, including verbal aggression from clients.

To be able to work unsupervised and respond to situations which may arise requiring autonomous decision making, and escalating as appropriate.

Undertake any training for the development of this post in conjunction with your own personal development.

Undertaking any other duties commensurate with the level of the post as required to ensure the efficient and effective running of the service.