Job summary
To provide a comprehensive and efficient administrative and clerical role supporting the Bexley Lymphoedema Service undertaking all aspects of administrative duties.
Main duties of the job
To provide an administrative and clerical service to the Bexley Lymphoedema team
Processing new referrals and information, recording of appropriate data using the Oxleas RiO electronic system to its full functionality for the service.
Opening, sorting and distribution of post and any other relevant correspondence via the team email.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
Office Skills/Computer
Must be computer literate with a working knowledge of Microsoft Word, Excel and PowerPoint
Experience of managing electronic diaries or similar experience
Be able to efficiently operate/use office equipment and administration systems
Maintain and implement efficient administration and filing/record systems
Take and transcribe accurate formal minutes
Excellent written and verbal communications skills
Job description
Job responsibilities
Office Skills/Computer
Must be computer literate with a working knowledge of Microsoft Word, Excel and PowerPoint
Experience of managing electronic diaries or similar experience
Be able to efficiently operate/use office equipment and administration systems
Maintain and implement efficient administration and filing/record systems
Take and transcribe accurate formal minutes
Excellent written and verbal communications skills
Person Specification
Education/Qualifications
Essential
- oNVQ level 3 or equivalent experience
- oWillingness to work with a degree of flexibility and adaptability
Desirable
- oExperience of dealing with internal and external stakeholders and a range of different queries, some of which are not routine
- oTake and transcribe accurate formal minutes
Other requirements
Essential
- oSelf motivation, reliable, enthusiastic and approachable
Desirable
- oDisplay trust/integrity and sensitivity
Office Skills/Computer
Essential
- oMust be computer literate with a working knowledge of Microsoft Word, Excel and PowerPoint
- oExperience of managing electronic diaries or similar experience
- oExcellent written and verbal communications skills
Desirable
- oTake and transcribe accurate formal minutes
Person Specification
Education/Qualifications
Essential
- oNVQ level 3 or equivalent experience
- oWillingness to work with a degree of flexibility and adaptability
Desirable
- oExperience of dealing with internal and external stakeholders and a range of different queries, some of which are not routine
- oTake and transcribe accurate formal minutes
Other requirements
Essential
- oSelf motivation, reliable, enthusiastic and approachable
Desirable
- oDisplay trust/integrity and sensitivity
Office Skills/Computer
Essential
- oMust be computer literate with a working knowledge of Microsoft Word, Excel and PowerPoint
- oExperience of managing electronic diaries or similar experience
- oExcellent written and verbal communications skills
Desirable
- oTake and transcribe accurate formal minutes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
