Job summary
Oxleas NHS Foundation Trust are currently looking to recruit a bank staff member to its busy accounts payable. The Trust often makes £3m-£4m payments per week to suppliers and therefore the role is within a high paced team. The role will be to support the team in processing invoices, scanning invoices and using Excel to interrogate data from the Finance software.
- Responsible for the prompt and accurate inputting, processing and scanning of supplier invoices.
- Responsible for dealing with enquiries and payment queries from staff and suppliers, investigating queries and providing assistance and advice as required.
- Responsible for opening and sorting the post for the finance department
- Management of team mail box, sorting and distribution of work queue
- Responsible for planning and prioritising own work to ensure that work is completed within financial timescales.
- Works within clearly defined finance policies and procedures, work is managed rather than supervised.
Main duties of the job
- Responsible for promptly inputting supplier invoices into the computerised purchase ledger finance system (Integra 2) ensuring that the data entered is accurate and valid.
- Responsible for ensuring that supplier invoices have quoted valid Purchase Order number
- Responsible for ensuring authorisation is in accordance with the Authorised Signatory Matrix.
- Responsible for checking invoices input by other Accounts Payable Officers and authorising invoices for payment on the purchase ledger system.
- Responsible for performing the weekly supplier payment runs on the purchase ledger system for payment by Bacs and cheque (average payment run figure of £4m per week).
- Responsible for ensuring that supplier's invoices are processed in accordance with finance department procedures and standing financial instructions.
- Responsible for prioritising work to ensure that the Trust achieves the Public Sector Payment Policy (PSPP) target of paying 95% of the Trust's creditors within 30 days.
- Responsible for dealing promptly and courteously with telephone/email and written payment queries from suppliers and staff, investigating, analysing and resolving queries.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
- Responsible for promptly inputting supplier invoices into the computerised purchase ledger finance system (Integra 2) ensuring that the data entered is accurate and valid.
- Responsible for identifying when VAT can be reclaimed on supplier invoices and ensuring that this is correctly recorded in the purchase ledger system.
- Responsible for ensuring that supplier invoices have quoted valid Purchase Order number
- Responsible for ensuring authorisation is in accordance with the Authorised Signatory Matrix.
- Responsible for checking invoices input by other Accounts Payable Officers and authorising invoices for payment on the purchase ledger system.
- Responsible for performing the weekly supplier payment runs on the purchase ledger system for payment by Bacs and cheque (average payment run figure of £4m per week).
- Responsible for ensuring that suppliers invoices are processed in accordance with finance department procedures and standing financial instructions.
- Responsible for prioritising work to ensure that the Trust achieves the Public Sector Payment Policy (PSPP) target of paying 95% of the Trusts creditors within 30 days.
- Responsible for dealing promptly and courteously with telephone/email and written payment queries from suppliers and staff, investigating, analysing and resolving queries.
- Responsible for reconciling the balance of invoices outstanding per supplier statements; investigating and analysing any differences.
- Responsible for ensuring that standing data in respect of a section of suppliers is maintained and is accurate (including bank details).
- Responsible for maintaining records of expenditure relating to the prior year (accruals) at the year end cut off point by inputting these on an excel spreadsheet.
- Responsible for scanning and filing invoices and other documentation as required.
- Required to cover for the other Accounts Payable Officers as required.
- Responsible for opening and sorting the post for the finance department.
- Management of team mail box, sorting and distribution of work queue
Job description
Job responsibilities
- Responsible for promptly inputting supplier invoices into the computerised purchase ledger finance system (Integra 2) ensuring that the data entered is accurate and valid.
- Responsible for identifying when VAT can be reclaimed on supplier invoices and ensuring that this is correctly recorded in the purchase ledger system.
- Responsible for ensuring that supplier invoices have quoted valid Purchase Order number
- Responsible for ensuring authorisation is in accordance with the Authorised Signatory Matrix.
- Responsible for checking invoices input by other Accounts Payable Officers and authorising invoices for payment on the purchase ledger system.
- Responsible for performing the weekly supplier payment runs on the purchase ledger system for payment by Bacs and cheque (average payment run figure of £4m per week).
- Responsible for ensuring that suppliers invoices are processed in accordance with finance department procedures and standing financial instructions.
- Responsible for prioritising work to ensure that the Trust achieves the Public Sector Payment Policy (PSPP) target of paying 95% of the Trusts creditors within 30 days.
- Responsible for dealing promptly and courteously with telephone/email and written payment queries from suppliers and staff, investigating, analysing and resolving queries.
- Responsible for reconciling the balance of invoices outstanding per supplier statements; investigating and analysing any differences.
- Responsible for ensuring that standing data in respect of a section of suppliers is maintained and is accurate (including bank details).
- Responsible for maintaining records of expenditure relating to the prior year (accruals) at the year end cut off point by inputting these on an excel spreadsheet.
- Responsible for scanning and filing invoices and other documentation as required.
- Required to cover for the other Accounts Payable Officers as required.
- Responsible for opening and sorting the post for the finance department.
- Management of team mail box, sorting and distribution of work queue
Person Specification
Accounts Payable
Essential
- 2 years experience with Purchase 2 Pay process
Experience
Essential
- 2 years experience within Accounts team
Knowledge
Essential
- 2 years experience with Purchase Ledger software
Person Specification
Accounts Payable
Essential
- 2 years experience with Purchase 2 Pay process
Experience
Essential
- 2 years experience within Accounts team
Knowledge
Essential
- 2 years experience with Purchase Ledger software
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
