Job summary
Do you want to join a high performing, fast-paced and innovative team?
An exciting opportunity has arisen for a Bank Recruitment Advisor to join our busy Bank Recruitment team.
As a Bank Recruitment Advisor you will be responsible for providing an advisory service to line managers on all aspects of the recruitment and selection process, from funding approval and advertising through to successful appointment and on boarding.
You will be focused on ensuring the delivery of an efficient and effective recruitment service, based on principles of best practice and in line with the Trust's Recruitment and Selection procedures and NHS Employers Standards. You will work extensively with Electronic Staff Records system, NHS Jobs and our recruitment tracking system Trac.
The recruitment service supports the Trusts Managers to recruit to vacancies ensuring their successful candidates are those who understand the importance of high professional standards and the needs of our service users with Oxleas Values at the heart of their care.
The post holder will be able to demonstrate excellent communication and organisational skills, and have completed or commenced the CIPD Level 3, be educated to NVQ Level 3 or have an equivalent level of relevant experience (ideally experience of office administration, Recruitment or HR function).
You will be required to work a hybrid working pattern, working from the Trust Headquarters office in Dartford at least 2 days per week.
Main duties of the job
The Bank Recruitment Advisor is responsible for processing all aspects of the recruitment and selection process, from approval to appointment and the delivery of an efficient recruitment service, based on best practice recruitment practices and the Trust's Recruitment and Selection Policy.
The Bank Recruitment Advisor will be responsible for advertising roles and facilitating the selection processes of shortlisting and interviewing. You will be responsible for issuing offer letters and processing pre employment checks including references, right to work and ID checks, occupational health clearance and disclosure and barring service checks. Once all pre employment checks, contracts will be issued and new starters on boarded.
The Trust uses the national NHS Jobs, Electronic Staff Records and an electronicrecruitment tracking system. The post holder will administer an effective recruitmentprocess, demonstrating fairness, openness and consistency.
The post holder is required to provide first line support to recruiting managers across thetrust advising and guiding on all aspects of the recruitment process in accordance withlocal policy and national legislative guidelines. The post holder will be providing support around complex procedures and involve the interpretation and handling of sensitive information.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
Advisory Support
- To provide effective advice and support in a timely and proactive manner to managers and providing solutions to recruitment needs using good recruitment practices enabling the Trust to recruit at an optimum level and in as efficient a manner as possible.
- To ensure that all recruitment campaigns commence with the appropriate authorisation and the required documentation. To communicate the importance of submitting accurate documentation before advertising any campaigns.
- To promote a positive, proactive approach to Recruitment in the Trust, acting as an advocate for open, fair and transparent recruitment practices, to ensure that the Trust operates best practice standards at all time.
- To coach managers on the application of the Trust's Recruitment & Selection policies and procedures on an ongoing basis, improving the knowledge and practice of recruiting managers that is in accordance with employment law and good practice, in line with the Trusts objective of mainstreaming equality and diversity principles and practice.
- To liaise with the managers to plan the recruitment timetable including advising on processes to be followed, working deadlines and best practice, adapting processes to enable managers to recruit successfully to each vacancy
- To liaise with the Trust's advertising agency and advise managers on the use of appropriate media, focusing on cost effectiveness and offering advice on effective advert formats.
Policies / Terms and Conditions
- To develop an in depth understanding of NHS terms and conditions of service in order to advise managers in the context of recruitment.
- To develop an in-depth understanding of the following policies in particular;
Recruitment and Selection
Disclosure and Barring
Starting Salaries
Temporary Promotion and Secondments
Equal opportunities & Making Reasonable Adjustments
NHS Employers Standards
Communication
- The post holder is required to communicate effectively both internally and externally to the trust with recruiting managers and applicants / prospective employees around the recruitment function, ensuring continuity and quality assuring each step of the process.
- Maintaining dialogue/conveying issues when they arise. The postholder is required to handle and communicate sensitive and confidential information regarding applicants.
- Effectively communicating with and work in partnership with other teams within the trust involved with the recruitment process i.e. the Recruitment , HR and Organisation development and Learning & Development & HR.
- To deal with all telephone and face to face enquires promptly and efficiently, providing effective advice as appropriate.
- To tactfully handle complaints, and refer serious issues to the Recruitment Manager as required.
Administration, systems and information
- To administer all aspects of the recruitment process, from placing adverts, contacting applicants, and arranging interviews/competency tests, to appointment, ensuring all appropriate pre-employment checks are carried out, liaising with candidates throughout the process in a timely manner.
- The post holder is required to obtain authorisation from management accounts when advertising a post.
- To proof read adverts before placing them onto NHS Jobs ensuring recruiting managers have approved these. To liaise with designated advertising agencies ensuring adverts have been approved by recruiting managers and advertising deadlines have been met.
- The post holder is required to input all requisition and vacancies onto the Electronic Staff Records System (ESR) and utilise the full functions of the NHS Jobs system. The postholder will also assist the Recruitment Manager in developing the use of ESR/NHS jobs and Trac in order to further improve systems and processes within the team.
- The post holder is responsible for maintaining accurate electronic and manual records of every recruitment campaign ensuring the documentation is stored electronically and all folders containing paper campaigns are stored / archived on a regular basis. The postholder will assist the Temporary Staffing Manager in the production and development of statistical information.
- To ensure follow-up progress chasing up of outstanding documentation in the recruitment process, enabling the process to completion expediently whilst observing need for confidentiality/discretion at all times.
- To maintain effective and efficient recruitment systems, making sure that tracking systems are in place for all vacancies
- To support the Temporary Staffing Manager in identifying trends and producing statistics on recruitment activity from NHS Jobs.
Pre-employment checks
Job description
Job responsibilities
Advisory Support
- To provide effective advice and support in a timely and proactive manner to managers and providing solutions to recruitment needs using good recruitment practices enabling the Trust to recruit at an optimum level and in as efficient a manner as possible.
- To ensure that all recruitment campaigns commence with the appropriate authorisation and the required documentation. To communicate the importance of submitting accurate documentation before advertising any campaigns.
- To promote a positive, proactive approach to Recruitment in the Trust, acting as an advocate for open, fair and transparent recruitment practices, to ensure that the Trust operates best practice standards at all time.
- To coach managers on the application of the Trust's Recruitment & Selection policies and procedures on an ongoing basis, improving the knowledge and practice of recruiting managers that is in accordance with employment law and good practice, in line with the Trusts objective of mainstreaming equality and diversity principles and practice.
- To liaise with the managers to plan the recruitment timetable including advising on processes to be followed, working deadlines and best practice, adapting processes to enable managers to recruit successfully to each vacancy
- To liaise with the Trust's advertising agency and advise managers on the use of appropriate media, focusing on cost effectiveness and offering advice on effective advert formats.
Policies / Terms and Conditions
- To develop an in depth understanding of NHS terms and conditions of service in order to advise managers in the context of recruitment.
- To develop an in-depth understanding of the following policies in particular;
Recruitment and Selection
Disclosure and Barring
Starting Salaries
Temporary Promotion and Secondments
Equal opportunities & Making Reasonable Adjustments
NHS Employers Standards
Communication
- The post holder is required to communicate effectively both internally and externally to the trust with recruiting managers and applicants / prospective employees around the recruitment function, ensuring continuity and quality assuring each step of the process.
- Maintaining dialogue/conveying issues when they arise. The postholder is required to handle and communicate sensitive and confidential information regarding applicants.
- Effectively communicating with and work in partnership with other teams within the trust involved with the recruitment process i.e. the Recruitment , HR and Organisation development and Learning & Development & HR.
- To deal with all telephone and face to face enquires promptly and efficiently, providing effective advice as appropriate.
- To tactfully handle complaints, and refer serious issues to the Recruitment Manager as required.
Administration, systems and information
- To administer all aspects of the recruitment process, from placing adverts, contacting applicants, and arranging interviews/competency tests, to appointment, ensuring all appropriate pre-employment checks are carried out, liaising with candidates throughout the process in a timely manner.
- The post holder is required to obtain authorisation from management accounts when advertising a post.
- To proof read adverts before placing them onto NHS Jobs ensuring recruiting managers have approved these. To liaise with designated advertising agencies ensuring adverts have been approved by recruiting managers and advertising deadlines have been met.
- The post holder is required to input all requisition and vacancies onto the Electronic Staff Records System (ESR) and utilise the full functions of the NHS Jobs system. The postholder will also assist the Recruitment Manager in developing the use of ESR/NHS jobs and Trac in order to further improve systems and processes within the team.
- The post holder is responsible for maintaining accurate electronic and manual records of every recruitment campaign ensuring the documentation is stored electronically and all folders containing paper campaigns are stored / archived on a regular basis. The postholder will assist the Temporary Staffing Manager in the production and development of statistical information.
- To ensure follow-up progress chasing up of outstanding documentation in the recruitment process, enabling the process to completion expediently whilst observing need for confidentiality/discretion at all times.
- To maintain effective and efficient recruitment systems, making sure that tracking systems are in place for all vacancies
- To support the Temporary Staffing Manager in identifying trends and producing statistics on recruitment activity from NHS Jobs.
Pre-employment checks
Person Specification
Qualifications
Essential
- To have completed or commenced the CIPD Level 3, or educated to NVQ Level 3 or equivalent, or equivalent level of relevant experience.
Experience
Essential
- Minimum 12 month's experience of office administration or HR function.
Desirable
- Experience working in NHS
Team work
Essential
- Ability to work as part of a team, adaptable, flexible and innovative approach to work.
Prioritise workloads
Essential
- Ability to work on own initiative to problem solve day to day operational problems and be able to prioritise workload around known deadlines and targets independently.
Communication
Essential
- High standard of verbal and written communication skills/able to generate own correspondence with a high level of attention to detail. Ability to communicate effectively with employees at all levels of the Trust, as well as prospective employees, external organisations and other NHS bodies.
Systems
Essential
- Using Information Systems such as databases, ESR, NHS Jobs, Trac
Person Specification
Qualifications
Essential
- To have completed or commenced the CIPD Level 3, or educated to NVQ Level 3 or equivalent, or equivalent level of relevant experience.
Experience
Essential
- Minimum 12 month's experience of office administration or HR function.
Desirable
- Experience working in NHS
Team work
Essential
- Ability to work as part of a team, adaptable, flexible and innovative approach to work.
Prioritise workloads
Essential
- Ability to work on own initiative to problem solve day to day operational problems and be able to prioritise workload around known deadlines and targets independently.
Communication
Essential
- High standard of verbal and written communication skills/able to generate own correspondence with a high level of attention to detail. Ability to communicate effectively with employees at all levels of the Trust, as well as prospective employees, external organisations and other NHS bodies.
Systems
Essential
- Using Information Systems such as databases, ESR, NHS Jobs, Trac
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
