Job summary
The post-holder will ensure, under the guidance of the pharmacy technician, the smooth and efficient running of the pharmacy procurement and supplies functions for the pharmacy within Rochester prison with regard to routine ordering, receipt of goods, computer input, appropriate storage of medicines, environmental monitoring, and recycling and disposal of medicines in line with GDP. The postholder will also be scheduled to deliver medicines from HMP Rochester Pharmacy to the Kent and Sheppey Prisons.
Main duties of the job
- To label and dispense medications, using the pharmacy IT system, medicines against prescriptions that have been clinically screened by a pharmacist, following the appropriate standard operating procedures (SOPs) and escalating any concerns to the responsible pharmacist if needed.
- To ensure that the dispensary is kept in a clean and tidy condition at all times.
- To assist pharmacists with the practicalities of dealing with drug alerts and recalls.
- To check and record fridge temperatures on a daily basis to ensure integrity of the cold chain.
- To report any errors or issues immediately to the senior pharmacy technician or the Responsible Pharmacist.
- To assist with departmental filing, photocopying and general office work as required. This includes the use of basic packages such as Word.
- To assist the pharmacy technician (ACT) in creating new drug files on the pharmacy computer system and updating the system when new contracts are issued by the CMU
- To be responsible for the day-to-day ordering, receiving and unpacking of pharmaceutical products from suppliers according to GDP and departmental SOPs
- To be an authorised signatory for placing of orders up to £1.5K in value.
- 1To ensure that medicines are sourced from credible and reliable suppliers, and purchasing contracts are adhered to.
- 1To accurately use the pharmacy computer system to receive goods into the pharmacy store according to departmental SOPs.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
- To ensure that all goods received into pharmacy stores are kept under the appropriate storage conditions in accordance with GDP.
- To carry out regular stock checks, expiry date checks and other monitoring procedures such as logging fridge and ambient temperatures and dealing with any anomalies in accordance with GDP and departmental procedure.
- To ensure medications are store appropriately and securely within the pharmacy department
- To ensure high standards and accuracy of work and to ensure all Standard Operating Procedures (SOPs) are read and adhered to.
- To deliver medicines across the Kent and Medway prison estate as directed by the HMP Rochester Pharmacy.
- To ensure deliveries are signed for by appropriately authorized personnel within the prisons and to return signature records to the pharmacy for storage
- To ensure that a radio is carried at all times within the prison
- To ensure all transit bags/boxes are sealed/locked prior to leaving the pharmacy department and are delivered intact to the correct destination in a timely manner.
- To follow the designated delivery route and communicate with prisons if there are unforeseen delays.
- To follow agreed procedures to address mechanical faults, motor accidents or signs indicating the requirement for mechanical repair/maintenance outside the agreed scheduled maintenance program. To inform the Senior Technician Prison Services once these actions are complete.
- To ensure vans are safely parked, always locked when not attended and the contents are kept secure throughout the delivery routes.
- To be responsible for the completion of safety checks/records at the beginning and end of each shift to comply with road safety legislation.
- To temperature map new vans before use and bi-annually whilst in use, to ensure medication in transport is always stored within suitable temperature limits.
- To ensure that all work carried out in procurement is done in accordance with current legislation, including GDP and departmental and Trust financial procedures.
Management Responsibilities
- To manage work load in pharmacy stores to ensure tasks are carried out in a timely manner and orders are received on time.
Communication
- To communicate with routine pharmaceutical suppliers and manufacturers to place orders, request emergency supply of medications. chase receipt of goods and to query invoice discrepancies.
- To deal with telephone queries and staff visiting the department, both dispensary and stores, as first point of contact, dealing with them or referring to others if required according to SOPs.
- To communicate, as necessary, with external regulatory bodies, information pertaining to the WDL or other requests.
- To communicate with the pharmacy team at HMP Rochester Pharmacy if issues raise during the delivery schedule that require intervention by one of the team.
- To communicate with the prison security and operational staff if deliveries are delayed due to traffic or alternative vehicles are being used.
- To communicate with the authorised signatories if deliveries are to be delayed.
- To communicate with colleagues within your team to ensure deliveries are managed efficiently and in an organised manner
Other
- Post holders will need to undertake a prison security check (level 1) prior to being employed, as well the standard NHS recruitment checks.
- To appreciate the secure environment you are working in and to adhere to all prison procedures as necessary.
- To undertake any other tasks at the request of the senior prison services pharmacist and/or techinican.
- To support in the training of new staffs when required too.
- To take part in audits when required to do so by Service Manager
IMPORTANT INFORMATION, PLEASE READ:
All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team.
You will need to provide:
Proof of right to work documentation
Proof of ID, needs to include 1 photographic ID
Proof of address documentation
Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.
Address History:
5 years address history will be needed.
Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.
Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.
In order to assist you in obtaining a Police Certificate, guidance can be soughtfrom:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants
If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en).
Job description
Job responsibilities
- To ensure that all goods received into pharmacy stores are kept under the appropriate storage conditions in accordance with GDP.
- To carry out regular stock checks, expiry date checks and other monitoring procedures such as logging fridge and ambient temperatures and dealing with any anomalies in accordance with GDP and departmental procedure.
- To ensure medications are store appropriately and securely within the pharmacy department
- To ensure high standards and accuracy of work and to ensure all Standard Operating Procedures (SOPs) are read and adhered to.
- To deliver medicines across the Kent and Medway prison estate as directed by the HMP Rochester Pharmacy.
- To ensure deliveries are signed for by appropriately authorized personnel within the prisons and to return signature records to the pharmacy for storage
- To ensure that a radio is carried at all times within the prison
- To ensure all transit bags/boxes are sealed/locked prior to leaving the pharmacy department and are delivered intact to the correct destination in a timely manner.
- To follow the designated delivery route and communicate with prisons if there are unforeseen delays.
- To follow agreed procedures to address mechanical faults, motor accidents or signs indicating the requirement for mechanical repair/maintenance outside the agreed scheduled maintenance program. To inform the Senior Technician Prison Services once these actions are complete.
- To ensure vans are safely parked, always locked when not attended and the contents are kept secure throughout the delivery routes.
- To be responsible for the completion of safety checks/records at the beginning and end of each shift to comply with road safety legislation.
- To temperature map new vans before use and bi-annually whilst in use, to ensure medication in transport is always stored within suitable temperature limits.
- To ensure that all work carried out in procurement is done in accordance with current legislation, including GDP and departmental and Trust financial procedures.
Management Responsibilities
- To manage work load in pharmacy stores to ensure tasks are carried out in a timely manner and orders are received on time.
Communication
- To communicate with routine pharmaceutical suppliers and manufacturers to place orders, request emergency supply of medications. chase receipt of goods and to query invoice discrepancies.
- To deal with telephone queries and staff visiting the department, both dispensary and stores, as first point of contact, dealing with them or referring to others if required according to SOPs.
- To communicate, as necessary, with external regulatory bodies, information pertaining to the WDL or other requests.
- To communicate with the pharmacy team at HMP Rochester Pharmacy if issues raise during the delivery schedule that require intervention by one of the team.
- To communicate with the prison security and operational staff if deliveries are delayed due to traffic or alternative vehicles are being used.
- To communicate with the authorised signatories if deliveries are to be delayed.
- To communicate with colleagues within your team to ensure deliveries are managed efficiently and in an organised manner
Other
- Post holders will need to undertake a prison security check (level 1) prior to being employed, as well the standard NHS recruitment checks.
- To appreciate the secure environment you are working in and to adhere to all prison procedures as necessary.
- To undertake any other tasks at the request of the senior prison services pharmacist and/or techinican.
- To support in the training of new staffs when required too.
- To take part in audits when required to do so by Service Manager
IMPORTANT INFORMATION, PLEASE READ:
All applicants must be willing to undertake National Security Vetting in order to work in a Prison Setting. This will be completed as part of the pre-employment checks through Oxleas and the prison vetting team.
You will need to provide:
Proof of right to work documentation
Proof of ID, needs to include 1 photographic ID
Proof of address documentation
Non-UK passport holders will need to have correct documentation (right to work in the UK) and a Home office Share code.
Address History:
5 years address history will be needed.
Applicants that are not UK Passport holders who provide less than 5 years UK address history will need to provide a Police Certificate which must be in English from where they resided previously.
Applicants who are UK Passport holders who have lived abroad for a period of more than six months during the last three years will need to provide a certificate of good conduct or an overseas police check in English from the countries resided in or visited.
In order to assist you in obtaining a Police Certificate, guidance can be soughtfrom:https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants
If the country you have resided in is not listed here, you can obtain the necessary information by contacting the relevant Embassy or High Commission for that Country. Their contact details can be found on the Foreign & Commonwealth Office website (http://www.fco.gov.uk/en).
Person Specification
Qualifications
Essential
- Experience of working at a NVQ3 level or similar
Experience
Essential
- At least 2 years of experience as a pharmacy ATO and able to work in all sections of medicines supply
- At least 1 year of experience working within pharmacy stores
Desirable
- Experience of working with pharmacy stock control IT systems (particularly JAC)
Skills/Abilities/Knowledge
Essential
- Ability and licenced to drive (Maximum of 2 points, subject to DVLA check)
- Competent in co-ordinating and completing day-to-day workload with minimal supervision
Person Specification
Qualifications
Essential
- Experience of working at a NVQ3 level or similar
Experience
Essential
- At least 2 years of experience as a pharmacy ATO and able to work in all sections of medicines supply
- At least 1 year of experience working within pharmacy stores
Desirable
- Experience of working with pharmacy stock control IT systems (particularly JAC)
Skills/Abilities/Knowledge
Essential
- Ability and licenced to drive (Maximum of 2 points, subject to DVLA check)
- Competent in co-ordinating and completing day-to-day workload with minimal supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
