Oxleas NHS Foundation Trust

Administrator

This job is now closed

Job summary

Are you ready to unlock your potential within a challenging, creative and fast paced work environment? We are looking for a highly motivated individual to join us in the Admin team at HMP YOI ISIS. You will need to be highly organised individual with excellent communication skills to be able to handle scheduling, documentation, data input and other general administrative duties while working within the prison environment.

Main duties of the job

To provide an integrated comprehensive secretarial and administrative support service to the integrated health care services at HMP/YOI Isis.

About us

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

We're Kind
We're Fair
We Listen
We Care

Date posted

29 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£28,622 to £30,225 a year pa inc

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

277-6791149-ISIS-B

Job locations

HMP YOI ISIS

Western Way

LONDON

SE28 0NZ

Job description

Job responsibilities

Undertaking copy/audio typing and word processing support to the team for the provision of required client related reports, letters, discharge summaries etc, including legal documentation, whilst prioritising work- load and meeting deadlines.

Dealing with incoming correspondence on a daily basis, distributing and taking appropriate action as necessary and ensuring urgent items are brought to the attention of a member of the team.

Preparing and presenting any statistical returns as necessary.

Undertake any administrative procedures required to support the team, e.g. arrange medical staff & practitioner rotas organise meetings.

Implementing and maintaining effective client filing systems, ensuring client records are safe, confidential, up to date and accessible.

Attending and participating in meetings.

Minute meetings e.g. case conferences/professional meetings and team meetings as required, distributing as appropriate and taking administrative follow-up acting on own initiative.

Undertaking administrative duties, e.g. diary management, photocopying, faxing, monitoring stationery/clinical items and ordering as necessary.

Using electronic clinical record system (SystmOne), email, intranet, Internet and Microsoft packages as required.

Handling both routine and urgent matters using initiative and with minimal supervision.

Participating in supervision and PDR/appraisal.

Undertaking any other duties commensurate with the level of the post as required, ensuring efficient and effective running of the department/section.

Job description

Job responsibilities

Dealing with incoming correspondence on a daily basis, distributing and taking appropriate action as necessary and ensuring urgent items are brought to the attention of a member of the team.

Preparing and presenting any statistical returns as necessary.

Undertake any administrative procedures required to support the team, e.g. arrange medical staff & practitioner rotas organise meetings.

Implementing and maintaining effective client filing systems, ensuring client records are safe, confidential, up to date and accessible.

Attending and participating in meetings.

Minute meetings e.g. case conferences/professional meetings and team meetings as required, distributing as appropriate and taking administrative follow-up acting on own initiative.

Undertaking administrative duties, e.g. diary management, photocopying, faxing, monitoring stationery/clinical items and ordering as necessary.

Using electronic clinical record system (SystmOne), email, intranet, Internet and Microsoft packages as required.

Handling both routine and urgent matters using initiative and with minimal supervision.

Participating in supervision and PDR/appraisal.

Undertaking any other duties commensurate with the level of the post as required, ensuring efficient and effective running of the department/section.

Person Specification

Essential

1 Year Administration Experience

Desirable

Prison Experience
Business Administration NVQ

IT

Essential

Microsoft office knowledge

Communcation

Essential

Minute taking Experience

Desirable

Telephone Skills

Person Specification

Essential

1 Year Administration Experience

Desirable

Prison Experience
Business Administration NVQ

IT

Essential

Microsoft office knowledge

Communcation

Essential

Minute taking Experience

Desirable

Telephone Skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Oxleas NHS Foundation Trust

Address

HMP YOI ISIS

Western Way

LONDON

SE28 0NZ

Employer's website

http://oxleas.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Oxleas NHS Foundation Trust

Address

HMP YOI ISIS

Western Way

LONDON

SE28 0NZ

Employer's website

http://oxleas.nhs.uk/ (Opens in a new tab)