Job summary
To (1) be responsible for developing, managing, delivering and evaluating services delivered via HMP & YOI Rochester pharmacy to the Kent and Medway prisons, and: (2) act as a Responsible Person for the purposes of a wholesale dealers licence.
Main duties of the job
- To manage and supervise the pharmacy service and ensure that it is compliant with statutory controls, professional requirements, and local/national policies and guidance on medicines.
- To be responsible for ensuring the safety and quality of the pharmacy service provided to Kent and Medway prisons.
- To ensure the service meets the high quality standards as defined by the Kent and Medway NHS England Area Team's service specification and if services are noted to fall short of these requirements to take the necessary actions to improve services to meet these requirements.
- To lead on medicines management within the Kent and Medway prison services including the development and implementation of a formulary, and to report into the Trust Medicines Management committee to ensure consistency across all services provided by Oxleas NHS Foundation Trust.
- To ensure that robust systems are in place for managing prescribed medicines that have the potential to be abused, such as controlled drugs.
- To be responsible for the procurement of medicines against agreed NHS PASA contracts and to ensure appropriate stockholding for the department.
About us
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
- We're Kind
- We're Fair
- We Listen
- We Care
Job description
Job responsibilities
- To ensure health care professionals and offenders are provided with clinically sound, evaluated medicines information. This will include signposting to appropriate services as required.
- To support staff in their personal development and to ensure all staff are suitably qualified for the tasks they undertake.
- To undertake any other relevant duties, as may be required by the Chief Pharmacist
- To ensure all medicines are procured according to Trust standing financial instructions and standing orders and in accordance with relevant medicines legislation, public procurement law, national guidance and local Standing Operating Procedures (SOPs).
- To provide managerial support and advice, and professional, legal and clinical supervision of the prison pharmacy staff as required.
- To ensure timely reports on the use and cost of medicines are provided to the finance department, the Chief Pharmacist, and the Commissioners as required.
Wholesale Dealers License Duties of the Responsible Person (RP)
- To be a RP for the purposes of the WDL and ensure GDP compliance in the pharmacy store. Responsibilities include:-
- Ensuring that a quality management system is implemented and maintained.
- Focusing on the management of authorised activities and accuracy and quality of records.
- Ensuring that initial and continuous training programs are implemented and maintained.
- Co-ordinating and promptly performing any recall operations for medicinal products.
- Ensuring that relevant customer complaints are dealt with effectively.
- Ensuring suppliers and customers are approved.
- Ensuring that self-inspections are performed at appropriate regular intervals following a pre-arranged programme and that necessary corrective measures are put in place.
- Keeping appropriate records of any delegated duties (duties, but not responsibilities, can be delegated).
- Deciding on the final disposition of returned, rejected, recalled or falsified products.
- Approving any returns to saleable stock.
- Ensuring that any additional requirements imposed on certain products by national law are adhered to.
- To be continuously contactable during working hours.
- To sign off all standing operating procedures.
Management responsibilities
- To be responsible for medication safety issues within the prison services and contribute to the work of the prison patient safety group.
- To ensure that incidents involving medicines are reported in line with Trust policy and remedial actions to reduce risk of recurrence are developed, communicated and implemented.
- To ensure that robust systems are in place for managing prescribed medicines that have the potential to be abused, such as controlled drugs, and to support the Trusts accountable officer for controlled drugs with respect to activity on the within the Kent and Medway prisons.
- To lead on developing the agenda for the prison Medicines management Committee and ensure decisions made by this committee are actioned.
- To attend other relevant prison clinical governance committee meetings and coordinate reports from across the prison sites on medicines management.
- To recruit, line manage, performance manage and develop pharmacy staff at HMP & YOI Rochester Pharmacy Department.
- To organise the appointment of bank staff and authorise payment for hours worked.
- To act as an authorised signatory for drug and stationary orders and weekly absence reports.
- To be responsible for the implementation and management of all policies and procedures including those relating to the pharmacy computer system (JAC) and WDL.
- To ensure the rota for cross prison clinical cover is manageable and that there are sufficient staff within the dispensary as necessary to cope with the fluctuating workload.
- To organise and manage contracts with local community pharmacies to provide dispensing services for weekends and bank holidays when medicines are required urgently for offenders.
Leadership
- To be responsible for developing, managing, delivering and evaluating services delivered via HMP & YOI Rochester pharmacy to the Kent and Medway prisons
- To lead on medicines management across the Kent and Medway prisons in liaison with the lead primary care provider, the mental health provider(s) and the prison management committees.
- To be responsible for the appraisal, review and development of prison pharmacy staff.
- To coordinate education and training requirements for students and qualified staff.
- To support and develop the roles of pharmacy staff at HMP & YOI Rochester Pharmacy including final accuracy checking by technicians, dispensing by assistants, and ordering of medicines via the NHS messaging service (electronic ordering).
- To have specialist knowledge of prison pharmacy and mental health services and use this knowledge to support more junior staff in their learning.
Clinical
- To develop and provide clinical pharmacy services to the prisons to ensure offenders receive appropriate review of medication, that pharmacy staff promote a healthy lifestyle and that pharmacy staff offer suitable and evaluated advice to offenders on the appropriate use of medicines.
- To provide information about the use of medicines to prison GPs, other prescribers, other health care professionals, and offenders. The post holder will be expected to make clinical judgements where information is lacking or where ambiguity around suitable choice of medicines for use in prison is necessary to limit the potential for abuse or misappropriation.
- To provide advice and support to all healthcare professionals to encourage safe, cost effective and appropriate medicines use within the prisons.
- To take professional responsibility when clinically screening prescriptions to ensure the accuracy, legality, safety and efficacy of prescribed medication, including liaising with prison GPs and nurses to resolve any queries arising from the screening process.
- To provide clinical advice to pharmacy support staff.
- To demonstrate on-going Continuing Professional Development (CPD), and be responsible for self-development and learning within the field of pharmacy and other specialities where appropriate.
- To provide cover for the clinical pharmacy visits to the Kent and Medway prisons when pharmacy staff are absent or posts are vacant.
- To participate in providing an out-of-hours service to Kent and Medway prisons for the organisation of emergency supplies of medicines for offenders.
Communication
- To attend and contribute to relevant prison and external clinical governance committee meetings and coordinate reports from across the prison sites on medicines management.
- To make clinical judgements where information is highly complex or lacking or ambiguity exists.
Research
- To ensure systems are in place that support the implementation of evidence-based practice and the uptake of research findings into practice.
- To contribute to audit projects as required.
Other
Post holders will need to undertake a prison security check (level 1) prior to being employed, as well the standard NHS recruitment checks.
Job description
Job responsibilities
- To ensure health care professionals and offenders are provided with clinically sound, evaluated medicines information. This will include signposting to appropriate services as required.
- To support staff in their personal development and to ensure all staff are suitably qualified for the tasks they undertake.
- To undertake any other relevant duties, as may be required by the Chief Pharmacist
- To ensure all medicines are procured according to Trust standing financial instructions and standing orders and in accordance with relevant medicines legislation, public procurement law, national guidance and local Standing Operating Procedures (SOPs).
- To provide managerial support and advice, and professional, legal and clinical supervision of the prison pharmacy staff as required.
- To ensure timely reports on the use and cost of medicines are provided to the finance department, the Chief Pharmacist, and the Commissioners as required.
Wholesale Dealers License Duties of the Responsible Person (RP)
- To be a RP for the purposes of the WDL and ensure GDP compliance in the pharmacy store. Responsibilities include:-
- Ensuring that a quality management system is implemented and maintained.
- Focusing on the management of authorised activities and accuracy and quality of records.
- Ensuring that initial and continuous training programs are implemented and maintained.
- Co-ordinating and promptly performing any recall operations for medicinal products.
- Ensuring that relevant customer complaints are dealt with effectively.
- Ensuring suppliers and customers are approved.
- Ensuring that self-inspections are performed at appropriate regular intervals following a pre-arranged programme and that necessary corrective measures are put in place.
- Keeping appropriate records of any delegated duties (duties, but not responsibilities, can be delegated).
- Deciding on the final disposition of returned, rejected, recalled or falsified products.
- Approving any returns to saleable stock.
- Ensuring that any additional requirements imposed on certain products by national law are adhered to.
- To be continuously contactable during working hours.
- To sign off all standing operating procedures.
Management responsibilities
- To be responsible for medication safety issues within the prison services and contribute to the work of the prison patient safety group.
- To ensure that incidents involving medicines are reported in line with Trust policy and remedial actions to reduce risk of recurrence are developed, communicated and implemented.
- To ensure that robust systems are in place for managing prescribed medicines that have the potential to be abused, such as controlled drugs, and to support the Trusts accountable officer for controlled drugs with respect to activity on the within the Kent and Medway prisons.
- To lead on developing the agenda for the prison Medicines management Committee and ensure decisions made by this committee are actioned.
- To attend other relevant prison clinical governance committee meetings and coordinate reports from across the prison sites on medicines management.
- To recruit, line manage, performance manage and develop pharmacy staff at HMP & YOI Rochester Pharmacy Department.
- To organise the appointment of bank staff and authorise payment for hours worked.
- To act as an authorised signatory for drug and stationary orders and weekly absence reports.
- To be responsible for the implementation and management of all policies and procedures including those relating to the pharmacy computer system (JAC) and WDL.
- To ensure the rota for cross prison clinical cover is manageable and that there are sufficient staff within the dispensary as necessary to cope with the fluctuating workload.
- To organise and manage contracts with local community pharmacies to provide dispensing services for weekends and bank holidays when medicines are required urgently for offenders.
Leadership
- To be responsible for developing, managing, delivering and evaluating services delivered via HMP & YOI Rochester pharmacy to the Kent and Medway prisons
- To lead on medicines management across the Kent and Medway prisons in liaison with the lead primary care provider, the mental health provider(s) and the prison management committees.
- To be responsible for the appraisal, review and development of prison pharmacy staff.
- To coordinate education and training requirements for students and qualified staff.
- To support and develop the roles of pharmacy staff at HMP & YOI Rochester Pharmacy including final accuracy checking by technicians, dispensing by assistants, and ordering of medicines via the NHS messaging service (electronic ordering).
- To have specialist knowledge of prison pharmacy and mental health services and use this knowledge to support more junior staff in their learning.
Clinical
- To develop and provide clinical pharmacy services to the prisons to ensure offenders receive appropriate review of medication, that pharmacy staff promote a healthy lifestyle and that pharmacy staff offer suitable and evaluated advice to offenders on the appropriate use of medicines.
- To provide information about the use of medicines to prison GPs, other prescribers, other health care professionals, and offenders. The post holder will be expected to make clinical judgements where information is lacking or where ambiguity around suitable choice of medicines for use in prison is necessary to limit the potential for abuse or misappropriation.
- To provide advice and support to all healthcare professionals to encourage safe, cost effective and appropriate medicines use within the prisons.
- To take professional responsibility when clinically screening prescriptions to ensure the accuracy, legality, safety and efficacy of prescribed medication, including liaising with prison GPs and nurses to resolve any queries arising from the screening process.
- To provide clinical advice to pharmacy support staff.
- To demonstrate on-going Continuing Professional Development (CPD), and be responsible for self-development and learning within the field of pharmacy and other specialities where appropriate.
- To provide cover for the clinical pharmacy visits to the Kent and Medway prisons when pharmacy staff are absent or posts are vacant.
- To participate in providing an out-of-hours service to Kent and Medway prisons for the organisation of emergency supplies of medicines for offenders.
Communication
- To attend and contribute to relevant prison and external clinical governance committee meetings and coordinate reports from across the prison sites on medicines management.
- To make clinical judgements where information is highly complex or lacking or ambiguity exists.
Research
- To ensure systems are in place that support the implementation of evidence-based practice and the uptake of research findings into practice.
- To contribute to audit projects as required.
Other
Post holders will need to undertake a prison security check (level 1) prior to being employed, as well the standard NHS recruitment checks.
Person Specification
Education/Qualifications
Essential
- Masters Degree of Pharmacy or equivalent
- Registered with the General Pharmaceutical Council of GB (GPhC)
- Diploma in Clinical Pharmacy or postgraduate qualification in Mental Health or Prison Health Services
Desirable
Experience
Essential
- Experience of managing, planning and developing pharmacy services
- At least 5 years experience post registration of providing clinical services within prisons or hospitals
Desirable
- Experience of providing clinical services to mental health or substance misuse patients
- Experience of writing a formulary
Skills/Abilities/Knowledge
Essential
- Ability to take a strategic overview of a service
- Recent clinical pharmacy practice
- Sound base of clinical skills
Desirable
- Specialist knowledge of mental health medicines and treatment of substance misuse
Person Specification
Education/Qualifications
Essential
- Masters Degree of Pharmacy or equivalent
- Registered with the General Pharmaceutical Council of GB (GPhC)
- Diploma in Clinical Pharmacy or postgraduate qualification in Mental Health or Prison Health Services
Desirable
Experience
Essential
- Experience of managing, planning and developing pharmacy services
- At least 5 years experience post registration of providing clinical services within prisons or hospitals
Desirable
- Experience of providing clinical services to mental health or substance misuse patients
- Experience of writing a formulary
Skills/Abilities/Knowledge
Essential
- Ability to take a strategic overview of a service
- Recent clinical pharmacy practice
- Sound base of clinical skills
Desirable
- Specialist knowledge of mental health medicines and treatment of substance misuse
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
